Program Manager

Position Details

Position Information

Recruitment/Posting Title Program Manager Job Category Staff & Executive

• Project/Program Management/Planning Department RWJ-Family Med Community Health Overview

New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Program Manager for the department of Family Medicine and Community Health at the Robert Wood Johnson Medical School.

Reporting to the Sr. Director of Administration and Division Chief, the Program Manager provides advanced, diversified, confidential administrative and management support to the Senior Leadership Team (SLT members consists of the Sr. Dir. of Administration, Division Chief, Vice Chairs and Chair). Exercises considerable discretion and independent judgment in handling day-to-day matters on behalf of the Senior Leadership Team. As a highly visible representative of the department's new Geriatrics Division, serves as the department's liaison for external entities as well as the various internal units and administrative offices throughout the University for matters concerning Faculty and Staff Affairs, Human Resources, and Finance.

Among the key duties of this position are the following:

• Working with the department's SLT, Division Chief, collaboratively develops project planning for the new division of geriatrics. This position will interface with the department's other divisions, centers, networks, and programs (e.g. Center for Healthy Families and Cultural Diversity and the Rutgers Network of Affiliated Family Medicine Residencies) to support the geriatric division's activities and growth.

• At the direction of the Division Chief or other senior leadership (senior director of administration, vice chairs, chair), interacts with and assists in coordinating the work of the geriatrics division chief and other faculty and staff on the geriatrics division team.

• Serves as liaison between the department and administrative units.

• Maintains comprehensive knowledge of the policies and procedures of the University, School, and Department.

• Develops, prepares, and collaborates on budget development, staffing and plans of organization, and methods; evaluates project requests and makes recommendations.

• Interacts and resolves various inquiries with Purchasing, Accounts Payable, IST, Payroll, and the Grants Department in relation to accurate reporting to ensure Division needs are met.

• Provides leadership coordination, planning, and operationalization of expansion of interprofessional education offerings of the department, including working with other departments, divisions, schools, and units of the university and health system including RBHS, UBHC, SAS, SEBS, and others. This would include grants development and program administration.

Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement

This position requires a fully on-site work arrangement.

FLSA Exempt Grade 26S Position Salary Annual Minimum Salary 81219.000 Annual Mid Range Salary 102743.500 Annual Maximum Salary 124268.000 Standard Hours 37.50 Union Description Non-Union Payroll Designation PeopleSoft Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.

Seniority Unit Terms of Appointment Staff

• 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Master's Degree plus five (5) years of progressively more responsible related professional and/or administrative experience in a government agency, university setting, or large business office with responsibility for office management, presentation of reports, etc.

• Equivalent experience, education and/or training may be substituted for the education requirements.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Must possess excellent oral and written communication skills.

• Computer literacy and data management experience.

• Outstanding human relations and leadership skills, and the ability to function in a team environment.

Preferred Qualifications

• Knowledge of how to accomplish superior performance in a unionized environment.

• Familiarity with the functioning of different units within the university and affiliated health care delivery systems.

Equipment Utilized Physical Demands and Work Environment

• Physical Demands: Standing, sitting, walking, talking and hearing. No special vision requirements. Lifting up to 25lbs.

• Work Environment: Office environment. Moderate noise.

Special Conditions

Posting Details

Posting Number 24ST1436 Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Downtown New Brunswick City New Brunswick State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have a Master's Degree plus five (5) years of progressively more responsible related professional and/or administrative experience in a government agency, university setting, or large business office with responsibility for office management, presentation of reports, etc?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV

Optional Documents

• Cover Letter/Letter of Application