Job Description and Duties

Are you looking for an exciting and fast-paced career? Join the California Governor's Office of Emergency Services (Cal OES) and be part of an organization that serves as a leader in emergency management and homeland security through dedicated service to all. We are looking for enthusiastic and motivated individuals to join our team. If you are interested in a challenging opportunity in a high-energy, team-oriented environment, you are encouraged to apply.

This position leads, directs, and oversees the operational components of the IMAT Finance and Administration Section's day-to-day activities and when deployed in the field. Under the general direction of the IMAT Deputy Team Lead, this position is a subject matter expert in the Finance and Administration function, responsible for a wide range of tasks including, but not limited to, coordinating with local, state, and federal agencies, providing guidance and support to local agencies or other states in support of the response efforts to develop and implement strategies and tactics to achieve incident objectives.

This position is responsible for leading and developing staff roles within the Finance and Administration Section and working with internal and external stakeholders, and other state agencies to ensure continuity of preparedness, response, and recovery activities, and develop and implement strategies and tactics to ensure documents are accurate. This position is also responsible for formulating, implementing, and administering departmental policies and objectives assigned to the IMAT in support of the ICS, Standard Emergency Management System (SEMS), and National Incident Management System (NIMS) structure and in accordance with applicable laws, rules, regulations, policies, and procedures.

Whether deployed or in steady state, this position carries out a variety of managerial and supervisory functions including, but not limited to, supervision of personnel assigned to the Finance and Administration Section, including implementation, monitoring, and evaluation of work products, and overall oversight to projects to assist local governments in emergency preparedness efforts, manage design of projects, including their implementation, monitoring, analysis, and evaluation.

Lead single-year and multi-year IMAT workplan development, implementation, performance monitoring, and evaluation, participate in policy level discussion, and advise the IMAT Deputy Team Lead on budget, management of budget preparation, monitoring, and analysis and personnel management.

This position is expected to be ready to deploy upon notification, adhere to all safety rules and exercise good judgment, model the way, be a fiscally responsible steward of public funds, build extensive relationships across all disciplines and jurisdictions, influence and lead change in a learning organization, maintain composure under pressure, practice and follow the incident management models during disasters and day-to-day operations.

This position must be proficient in applicable tools, databases, and applications (i.e., Cal OES resource management, situational awareness, deployment systems, etc.)

This position functions in a demanding and changing environment which requires decision making with independence while meeting short term deadlines and managing IMAT Finance and Administration Section assignments. In addition, may be required to travel on short notice, work in the field or in a Joint Field Office (JFO), Area Field Office (AFO), Operational Area (OA), Cal OES Administrative Region, State Operations Center (SOC), other field organization, and provide support as necessary to meet the Department's Vision, Mission, Values, and Goals.

You will find additional information about the job in the Duty Statement.

Working Conditions

• Conflict of Interest

• This position is designated under the Conflict of Interest Code and is required to complete Form 700 within 30 days of appointment. Failure to comply with the Conflict of Interest Code requirements may void the appointment.

• DMV Pull Program

• Participation in the DMV Pull Program is required. The position(s) require(s) a valid Driver's License (DL). You must answer the questions addressing your DL on your application. Ensure you provide your DL number, class, expiration date, and any endorsements and/or restrictions.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• PROGRAM MANAGER I, OFFICE OF EMERGENCY SERVICES

Additional Documents

• Job Application Package Checklist

• Duty Statement

Position Details

Job Code #:

JC-426255

Position #(s):

163-380-4924-002

Working Title:

Incident Management Assistance Team (IMAT) Finance and Administrative Chief

Classification:

PROGRAM MANAGER I, OFFICE OF EMERGENCY SERVICES

$7,911.00 - $9,844.00

of Positions:

1

Work Location:

Sacramento County

Telework:

In Office

Job Type:

Permanent, Full Time

Department Information

The California Governor's Office of Emergency Services (Cal OES) is committed to fostering a diverse and inclusive culture by hiring and retaining individuals from a variety of backgrounds and personal experiences. Our employees are empowered with the tools and resources necessary to meet our mission, while continuing to expand equity and inclusion efforts at all levels of the organization. We are committed to the spirit and work required to ensure the safety and resilience of every community in California.

The Response Directorate leads the State's incident response efforts and maintains emergency management situational awareness during an incident. Responding to a disaster means addressing the short-term, direct effects of an incident or threat. Response includes immediate actions to save lives, protect property, and meet basic human needs.

The Cal OES Response Directorate addresses all types of threats and hazards, ranging from accidents, technological hazards, natural disasters, human-caused incidents, pre-planned events, proactive preparedness measures, and mutual aid coordination.

The Response Directorate reinforces local responses to incident areas by coordinating state-level government, private sector, and nongovernmental roles in support of local governments and other entities. Responses are conducted in accordance with the Standardized Emergency Management System (SEMS).

In the event of an emergency, employees may be contacted and requested to report to work in the event of an emergency. This contact may be outside of your normal working hours (evenings/nights, weekends, and holidays). This service may require irregular work hours, work locations other than the official duty location, and may include duties other than those specified in your official position description. Travel requirements in support of emergency operations may be extensive in nature (weeks to months), with little advance notice, and you may be required to relocate to emergency sites.

More information regarding Response Directorate may be found here: Response Operations | California Governor's Office of Emergency Services

Department Website: http://www.caloes.ca.gov

Special Requirements

Application Package Requirements

To have your application considered for this job opportunity:

• List the Job Code (JC) and Position Number for this position in the "EXAMINATION(S) OR JOB TITLE(S) FOR WHICH YOU ARE APPLYING" section on the State Application, STD. 678.

• List your most current employment history first in the "EMPLOYMENT HISTORY" section on the STD. 678.

• Provide the "From" and "To" dates with the month, day and year, the "Hours Per Week" that you worked and the Total Worked (Years/Months). You may include overtime hours.

• You must complete the "DUTIES PERFORMED" on the State Application (do not note "see attached resume" in this section).

• SROA and Surplus are encouraged to apply and must submit a copy of their letter.

• If using education to qualify please submit a copy of your transcripts. If selected, official transcripts will be required.

• Please note consideration shall be given to work experience gained in a part-time or full-time job, regardless of whether the job was a paid or a volunteer position or was within, or outside of, state service.

NOTE: Incomplete applications received may not be considered. Resumes are welcomed but do not take the place of the completed State Application STD 678. Applications received via fax or email will NOT be accepted. If you would like confirmation of receipt, please send certified mail.

A candidate pool may be established for subsequent vacancies.

All hires may be subject to a criminal background check.

We encourage applicants to apply electronically.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 5/13/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

California Governor's Office of Emergency Services

Attn: HR Unit

• JQ

Human Resources Recruitment

10370 Peter A McCuen Boulevard

Mather, CA 95655

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

California Governor's Office of Emergency Services

HR Unit

• JQ

Human Resources Recruitment

10370 Peter A McCuen Boulevard

Mather, CA 95655

Please drop off at HR Window; Second Floor. This excludes holidays and weekends.

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.

• Resume is required and must be included.

• Statement of Qualifications

• Please refer to the Statement of Qualifications (SOQ) section at the bottom of this job bulletin for the filing instructions and the SOQ Questions. Applications submitted without the SOQ may not be considered.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Experience with Expense Tracking: Responsibility for financial management, monitoring, and tracking of costs related to the incident while adhering to all state and federal laws, policies, and regulations.

• Financial documents: Pay documents; Injury reports; Procurement documents; Property damage reports, Time Keeping Records, contracts activities and event burn-rates.

• Communication support: drafting emails, reports, memos, presentation as well as internal communications and monitors information flow.

• Disaster Funding: Experience with and knowledge of common disaster funding sources, including FEMA Public Assistance, Federal Highways Administration Emergency Relief, and the California Disaster Assistance Act. Knowledge of program eligibility requirements, categories of work, regulatory timelines, and program delivery process.

• Ability to speak, read and write effectively;

• Gain and maintain the respect, confidence and cooperation of a wide variety of officials and other persons contacted;

• Be able to develop creative and effective solutions to issues;

• Grasp ideas and information quickly and accurately;

• Provide sound and accurate advice to others;

• Work independently and in a cooperative team environment;

• Evaluate alternatives, develop recommendations, and take effective action;

• Establish and maintain cooperative working relationships with: Cal OES staff and management; local, state and federal officials; and, representatives of other organizations;

• Experience working in an emergency operations center, debris removal operations center, joint information center, area field office, or similar.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Cal OES offers on-site free gym, free parking and is conveniently located near many local eateries, financial institutions, and the Light Rail Station. In addition, there is an on-site gym for employee use.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website: http://www.caloes.ca.gov

Human Resources Contact:

HR Unit

(916) 845-8321

Recruitments@CalOES.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:

EEO Officer

(916) 845-8527

EEO@CalOES.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Statement of Qualifications

All applicants must provide a Statement of Qualifications (SOQ) for the hiring manager's review. Failure to include an SOQ may disqualify an applicant from consideration. A resume in lieu of the SOQ responses may disqualify an applicant from consideration. A standard or generic SOQ may disqualify an applicant from consideration.

Please review the Duty Statement and Desirable Qualifications for this position.

The SOQ should be no more than one page, single-spaced in 11-point Arial font.

PLEASE ANSWER THE FOLLOWING:

• Please discuss your reasons for wanting to join the California Governor's Office of Emergency Services' Incident Management Assistance Team.

• Please describe your background, education and/or training as it related to the duty statement and desirable qualifications.

For assistance in uploading documents, including the SOQ, you may want to consider watching the following video from CalHR's Training Catalog: Upload SOQ to your Application Package

Examination Information

To obtain list eligibility please click on the link below

Program Manager I - Exam 6PB46

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.