Program Manager: Attendance & Discipline - Office Of Chief Academic Officer (2024-25)

"Ref:
9283
Position must be posted for a minimum of 10 days.

TITLE:

Program Manager, Attendance & Discipline
REPORTS TO:
Assigned Supervisor

DEPARTMENT:

As Assigned
CLASSIFICATION:
Certificated Management

FLSA:

Exempt
WORK YEAR/HOURS:
227 days / 7.5 hours

ISSUED:
Created: August 2019
SALARY GRADE:
A227 Range 14

BASIC FUNCTION: Under the direction of an assigned supervisor implement all aspects of attendance and discipline process with the overall goal of meeting the targeted District objectives. Comply with and maintain knowledge of District, local, state and federal policies and regulations concerning primary job function (attendance and discipline). Maintain confidentiality of all personnel matters and student discipline matters.

REPRESENTATIVE DUTIES: Incumbent may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but are intended to accurately reflect the principal job elements.

ESSENTIAL FUNCTIONS:
Lead professional development for District staff related to attendance and discipline policies and procedures to ensure staff are up to date on current local, state and federal legislation and policy interpretation.
Represent the District and facilitate expulsion hearings.
Represent the District and facilitate truancy hearings.
Facilitate District staff in matters regarding student re-entry from expulsion and student behavior hearings.
Ensure compliance with legal timelines.
Promote and organize training related to attendance accounting procedures as needed.
Promote and support sites /District staff in building Attendance Teams at school sites to curb chronic absenteeism.
Understand and guide sites to create and implement Attendance Multi-Tiered Systems of Support (MTSS) plans.
Research and develop strategic programs and procedures for the purpose of improving student attendance.
Develop and maintain partnerships within the District and with external organizations to support implementation of Full Service Community District Programs and objectives related to discipline and attendance.
Access and analyze attendance and discipline data to guide site and district decision making.
Coach and support Attendance & Discipline Office staff in meeting the goals of the unit.
Respond to all requests from various internal and external sources (i.e., school administrators, parents, outside agencies, central office).
Present student matters at closed session Board Meetings.
Attend any and all require meetings.
Provide cross-training to department personnel.
Perform other related duties as assigned and required.

QUALIFICATIONS:
The District determines whether a candidate is qualified based on fulfillment of prerequisites, relevant work experience, ability to perform the essential functions, reference checks, effective interpersonal and communication skills demonstrated by interview performance and/or writing samples, and achievement on performance-based assessments (if applicable) that demonstrate the candidate possesses the requisite knowledge, skills and abilities. Meeting prerequisites only satisfies the initial screening process and does not indicate the candidate is qualified to perform the essential functions of the position.

KNOWLEDGE OF:
Statistical tools and software
Attendance and data applications commonly used in OUSD such as AERIES, OUSD Dataworks
State Education Codes and Board policies regarding attendance and discipline
Diversity, sensitivity and competence with regard to issues of race, learning or other ability, ethnicity, culture, religion, gender, socio-economic group, sexuality or other orientations or cultural makers
Organizational development, communications and change management, specifically:
Building partnerships and collaboration with individuals, departments, agencies, and institutions
Interpersonal skills emphasizing tact, patience, courtesy and respect
Facilitation techniques
Building authentic and trusting relationships
Correct English usage, grammar, spelling, vocabulary and punctuation
Presentation, communication, and public speaking techniques
The Community School philosophy of aligning resources in service of students

ABILITIES TO:
Interpret, implement, and maintain current knowledge of applicable laws, codes, policies, procedures, and District regulations governing work scope
Rapidly assimilate the facts, conditions, and implications of sudden problems and organize an effective administrative response to them
Navigate complex relationships and facilitate conflict resolution
Manage competing priorities and time
Display sensitivity to diverse cultural and ethnic groups.
Successfully interact with principals, teachers, staff parents, students, partner agencies and other community members
Work effectively with families, students, school sites, district staff and community members
Communicate effectively using tact, patience and courtesy
Meet District standards of professional conduct outline in Board policy
Prepare presentations and use expert facilitation skills
Operate personal computer, related software, and other office equipment
Cross-train department personnel

PREREQUISITES:
A Bachelor's degree from an accredited college or university
Two years of experience as a site administrator
Experience working in an urban school district environment preferred
Valid California Administrative Credential
Valid California Driver's License, if applicable

PRE-EMPLOYMENT PROCESS:
Employment eligibility will include fingerprints, tuberculosis and/or other employment clearance

WORKING CONDITIONS
ENVIRONMENT:
Office and diverse school site environments; driving a vehicle to conduct work; fast-paced work; constant interruptions
PHYSICAL REQUIREMENTS:
Consistent mental alertness; sitting or standing for extended periods of time; lifting, carrying, pushing, and pulling objects up to 30 pounds, occasionally 30+ pounds; bending and twisting at the waist, reaching overhead, above the shoulders and horizontally; dexterity of both hands and fingers while performing duties; seeing to read, write and use the computer; hearing and speaking to exchange information, in person or on the telephone, and make presentations.

NON-DISCRIMINATION POLICY:
The Oakland Unified School District does not discriminate in any program, activity, or in employment on the basis of actual or perceived race, religion, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, sex, or sexual orientation.