Program Manager, Advancement

Seattle Community College District Seattle , WA 98113

Posted 6 months ago

Seattle Colleges is recruiting for a full time Program Manager A for the district's Advancement Office. The office location for this position will be at the South Seattle College campus. The Program Manager is responsible for providing administrative support to the Scholarship Director and Major Gift Officer. As a key support position, the Program Manager provides assistance in scholarship and program fund disbursement, donor engagement/stewardship and major donor fundraising.

Seattle Colleges are committed to recruiting dedicated faculty and staff who together create a

welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation.

This position is governed by a collective bargaining agreement with representation by WFSE and is subject to union shop provisions.

Prior to a new hire, a background check including criminal record history will be conducted.

Information from the background check will not necessarily preclude employment but will be

considered in determining the applicant's suitability and competence to perform in the position.

  • Seattle Colleges follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:

  • Ability to operate office equipment

  • Ability to read and verify data and prepare various materials

  • Ability to exchange information on the phone or in person

Essential Functions:

  • Provide administrative assistance to the assigned staff such as answering phone calls, preparing reports, composing memos, letters, emails and other professional written correspondence.

  • Responsible for filing and record keeping, scheduling, preparing meeting agendas, arranging for catering, conference calling, meeting materials and meeting minutes.

  • Provide general information to the public or constituents and refer requests for specific or technical information to the appropriate staff.

  • Provide outreach to students and college staff, pertaining to scholarship availability, policies and procedures, applications deadlines, eligibility criteria and related disbursement or donor communications.

  • Act as primary point of contact for all scholarship related inquiries. Lead scholarship application workshops.

  • Track collection of required student, donor, and special event related paperwork.

  • Draft and maintain various templates, create merged letters and labels, and assist with mailings.

  • Provide excellent customer service to donors, students and community stakeholders.

  • Participate in college based grant-making committees such as student emergency, staff and faculty development grants. Coordinate volunteer review of annual and quarterly award cycles.

Required Education, Experience & Abilities:

  • Associate's degree OR any combination of relevant education, training, and experience that indicate successful performance of the essential elements of the position.

  • A demonstrated commitment to working within a college community that is diverse and serves students from a broad spectrum of socioeconomic and academic backgrounds.

  • A high level of cultural competency and the ability to work with a diverse group of students, colleagues, and community members.

  • 2-5 years of program management experience.

  • Excellent writing, proofreading, and communication skills.

  • Ability to effectively present information to a variety of audiences: donors, executive level staff, students, etc.

  • Proven ability to manage multiple projects or tasks simultaneously, set priorities, and handle numerous responsibilities.

  • Self-directed individual capable of working independently.

  • Fluency in Word, Excel, Outlook, event and/or database software.

  • Experience managing complex and time-sensitive processes while exercising discretion and independent judgment.

  • Ability to work in a team environment.

Preferred Qualifications:

  • Bachelor's Degree

  • Experience with Raiser's Edge.

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Program Manager, Advancement

Seattle Community College District