Program Manager A

Program Manager A

Salary: $50,328 - $67,716

Classification: Program Manager A

Reports to: Resource Center Director

This position is grant funded and will end on June 30, 2025 unless additional special funds are granted.

Olympic College is recruiting to fill a Program Manager A position for the Resource Center. The Resource Center is a high-volume environment, serving students in a variety of ways. This position will help to establish and maintain a Hunger-Free campus initiative, free food programs, supporting Student Government's food pantry, and other innovative ways to support students who may be food insecure. Additional program management duties will oversee our large book lending library and manage our Passport Program which consist of former foster care youth and unaccompanied homeless youth. We are looking for an individual who is compassionate, highly organized, and visionary in serving students.

This is an open competitive full-time classified project position open to all who may qualify. This grant funded position ends on June 30, 2025 and unless additional funds are granted.

• Create and maintain a free food program from design to implementation. Track, monitor, evaluate, survey, and support program participants.

• Coordinates with the Basic Needs Navigator to implement program and policies for a hunger free campus initiative.

• Collaborate with community food programs to increase food opportunities for students.

• Coordinate with Student Government of Olympic College / SGOC to support their food pantry and help to increase food availability.

• Reconcile program financial budgets, spend and monitor expenditures, plan and implement fiscal spenddown, keep the Director informed of spending, issues, and potential barriers as necessary.

• Create work study positions and supervise students to help with implementation on all three campuses.

• Draft and edit correspondence and printed materials, related to programs' policies, procedures, and operations.  Ensure all materials are accurate, visually appealing, and easy to read.

• Facilitate enrollment and support by acting as a liaison between staff, program participants, Washington State Achievement Council / WSAC to coordinate and assist with student enrollment. Provide ongoing support through the enrollment process.

• Serve as the Designated Support Staff to execute Olympic College's support plan as directed by WSAC for designated populations.

• Monitor specialized funding and distribute to program participants.

• Collaborate with internal programs and community organizations to promote program initiatives and provide support and resources for incoming and current students.

• Maintain regular communication with program participants to provide support and recognize their achievements. Use various methods to strengthen relationships and ensure participants feel valued and supported.

• Oversee the operations of a free book lending library and laptop lending programs.

• Maintain up-to-date book lending library.

• Communication to students, staff, and faculty, to help increase the knowledge and awareness of the book lending library.

• Support students acquiring textbooks by assisting them in finding their titles, lending books if available, and directing students to other resources to help meet their book needs.

• Track students with borrow/return processes, communicate, and data entry for all borrowed books.

•  Analyze current book lending processes to help streamline processes, remove barriers, and improve services to students.

• Support OC Promise scholars with book lending through the lending library and purchase books when needed.

• Implement and maintain a laptop lending program.

• Assist staff in supporting students who seek support with the Resource Center

• Serve as a first point of contact for students who walk into the Resource Center.        Provide information and direction, perform a variety of communication functions.

• Monitor student utilization for those who enter the Resource Center through Who's Next and compiling statistics as needed.

• Tracking students who enter the Resource Center through Who's Next and compiling statistics when needed.

• Use spreadsheet and data base software to develop and maintain records.

• Perform other related duties as required.

Minimum Qualifications

• High School Diploma or equivalent

• Have education and/or experience in serving unrepresented populations.

• Advanced knowledge of Microsoft 365 Suite preferred

Desired Qualifications

• Associate degree with 2 years' experience in a higher education environment

• Experience, compassion, and understanding while working with individuals who may present with extreme challenges due to poverty and food insecurity

• Experience with PeopleSoft Campus Solutions

• Experience with MS Office 365 Forms creation and usage

• Adherence to and knowledge of FERPA

Knowledge, Skills, and Abilities

• Demonstrated experience with facilitating meetings.

• Demonstrated leadership, initiative, energy, and sound judgment.

• Availability for in-state travel for training and meetings.

• Ability to manage and supervise.

• Thorough and detail oriented.

• Excellent customer service, communication, and teamwork skills.

• Demonstrated flexibility and ability to accommodate multiple stakeholders with various interests and needs.

• Demonstrated problem-solving skills and analytical abilities.

• Strong planning and project management ability.

• Excellent written, verbal, presentation, and interpersonal communication skills.

• Demonstrated experience in interpreting, reviewing, and applying program-specific policies, procedures, and regulation.

• Ability to anticipate problems and take necessary action to eliminate or mitigate them.

Terms of Employment

This is a full-time classified position scheduled to work 40 hours a week, with a salary range of $50,328 - $67,716 All classified positions will start their salary at Step A, when you have completed six months of probation, you will receive a 5 percent pay increase. A collective bargaining agreement exists, and this position is covered by the Washington Public Employees Associate (WPEA) Union. Classified positions qualify for the following benefits:

Medical/vision, dental, long-term disability, life insurance, and accidental dismemberment, Flexible Spending Arrangement, Dependent Care Assistance Program, Wellness Programs, Department of Retirement Systems Plan 2 or Plan 3, Deferred Compensation Program (DRS) retirement savings plan; TIAA supplemental retirement savings plan, Aflac, 11 paid holidays, leave - vacation/sick/personal holiday/personal leave, auto/home insurance, space available tuition waiver, Employee Assistance Program (EAP), fitness center, reduced rate and priority consideration on-site child care on a space available.

For more information regarding benefits, please visit our website here.

Conditions of Employment

• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will be required to complete the Sexual Misconduct Disclosure Form as required WB HB 2327.

• Olympic College seeks candidates for employment who share our commitment to fostering an equitable and inclusive learning environment (read our

Equity Statement). All applicants are required tosubmit a statement of 500 words or less, describing the value of diversity, equity, and inclusion in the higher education environment and their prior, current, and/or potential contribution(s) to fostering diversity, equity, and inclusion as an employee.

How To Apply

To be considered for this position a candidate must apply online through the Olympic College website and submit the following required materials:

• Olympic College Online Application

• Resume

• Cover Letter - in your cover letter describe how your experience sets you apart for this position.

• Unofficial college transcripts. Official transcripts and copies of mandated certifications will be required of the successful candidate.

EEO Statement

Olympic College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Olympic College provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following people have been designated to handle inquiries regarding non-discrimination and accommodation policies:HRticket@olympic.edu. This recruitment announcement does not reflect the entire job description and can be changed or modified without notice.