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Program Management Assistant / Program Coordinator

Expired Job

Johns Hopkins Applied Physics Laboratory Laurel , MD 20708

Posted 5 months ago

Introduction:

The Johns Hopkins University Applied Physics Laboratory (APL), a national leader in scientific research and development, is located midway between Baltimore and Washington, DC.

Job Summary:

Serve as a Program Management Assistant/Program Coordinator within the Precision Strike Mission Area of the Force Project Sector (FPS). The successful candidate will provide operational, management and administrative expertise across all areas of program execution. This individual works with stakeholders in the Electronic Attack Program Area to independently analyze and address complex issues that require collaboration between the programmatic, technical, and administrative disciplines at JHU/APL.

Duties:

Program and Project Operations - (55%)

  • Develop and apply expertise in program/project management tools to assist Program and Project Managers with the planning, execution and tracking of tasks.

  • Identify and recommend creative approaches to problem solving with both internal and external program stakeholders.

  • Collaborate with Program Managers, Financial Managers and Technical Leads to monitor and report on program performance.

  • Team with Program/Project Managers to create, develop and maintain Quality Management System Task Plans, Risk Assessments and Safety Plans.

  • Work with Program Area Manager (PAM) to develop, track and maintain an overall sponsor engagement/internal investment plan for the Electronic Attack Program Area to ensure consistence with Mission Area strategic vectors.

Program Deliverables, Contracts, Technical Reports and Presentations (35%)

  • Assist Program and Project Managers with maintaining appropriate documentation and deliverables, including monthly technical and financial reports. This includes accessing appropriate Unclassified, Classified and Highly Classified Information Systems (IS) to establish and maintain a logical file structure.

  • Ensure program's contractual deliverables are delivered per the terms within each applicable contract vehicle. This includes researching, compiling, composing and proofreading deliverables; including semi-annual, annual, programmatic briefs and technical reports.

  • Analyze and provide recommendations on program technical activities based on interpretation of raw data.

Coordination, Training, and Other - (10%)

  • Maintain awareness of evolving program management "best practices" at APL and across the larger research community. Ensure Program and Project Managers are kept abreast of useful innovations in Program Management.

  • Provide administrative and security support to program closed areas. Coordinate staff training on program security guidelines.

  • Provide input for the weekly Precision Strike Mission Area "Round Down" report for the Electronic Attack Program Area.

  • Own KCB-005's knowledge sharing approach and collaborate with current and future staff on the best way to intelligently/efficiently share information and work products with section members across FPS.

Note: This job summary and listing of duties is for the purpose of describing the position and its essential functions at time of hire and may change over time.

Required Qualifications:
  • Bachelors degree with 4 years experience or 8 years of relevant work experience.

  • Strong communication skills, oral and written. Must effectively/clearly communicate to all levels of internal management as well as Military, Government and/or other external stakeholders.

  • Working knowledge of MS Office Products.

  • Demonstrated proficiency in tracking, updating, understanding milestones, and/or other traditional project scheduling data points.

  • Ability to speak up, voice opinions, and develop alternative solutions to issues.

  • Individual with an outgoing personality that thrives in a team environment.

Desired Qualifications:

  • Graduate level certificate or professional certification in Project Management.

  • Proven work examples of transparent and effective communication.

  • Embraces change and continually thinks of new effective/efficient ways to do routine tasks.

  • Requests/provides feedback on to improve performance.

Special Working Conditions:

Position will require occasional travel (DC-Metro Area and CONUS). Support outside of normal JHU/APL working hours will sometimes be required.

Security:

Top Secret Clearance is required. Applicants selected will be subject to a Government security investigation and must meet the eligibility requirements for an SSBI and access to classified information. Preference for current SSBI. Eligibility requirements include US citizenship.

Benefits:

APL offers a comprehensive benefits package including a liberal vacation plan, a matching retirement program, significant educational assistance, a scholarship tuition program for staff with dependents, and competitive salaries commensurate with skills and experience. For more information about our organization, please visit our web site at www.jhuapl.edu.

Equal Employment Opportunity:

Johns Hopkins University/Applied Physics Laboratory (APL) is an Equal Opportunity/Affirmative Action employer that complies with Title IX of the Education Amendments Acts of 1972, as well as other applicable laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, disability, or protected Veteran status.


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Program Management Assistant / Program Coordinator

Expired Job

Johns Hopkins Applied Physics Laboratory