Program & Engagement Coordinator

Program & Engagement Coordinator

Apply now Job no: 495420

Work type: Full Time

Location: Swarthmore

Categories: Staff, Hourly (Non-Exempt), On Campus

Swarthmore College is a highly selective liberal arts college located in the suburbs of Philadelphia, whose mission combines academic rigor with social responsibility. Swarthmore has a strong institutional commitment to inclusive excellence and nondiscrimination in its educational program and employment practices and encourages candidates who will further advance the goal of fostering a diverse and inclusive community. As one of the nation's finest institutions of higher learning, Swarthmore College is global in outlook and draws students from around the nation and world. The 425‐acre campus is a designated arboretum, complete with gardens, rolling lawns, a creek, wooded hills, and hiking trails in the Crum Woods.

Who We Are:

The Center for Innovation and Leadership (CIL) provides opportunities for the Swarthmore community to develop the skills to lead, innovate and create value. Through experiential learning, engaging programs, internships, mentorship, and funding, we offer the tools and conditions for students to improve the world around them- by starting a new venture or leading in their community. Collaborating with Swarthmore's cutting-edge faculty, committed staff, and engaged alumni, the CIL offers the opportunity for students to dream big and apply knowledge for positive impact. Supportive teamwork is a skill we teach and a value we practice. You would be joining the Director and Assistant Director as part of a small team that makes a large impact as part of a vibrant ecosystem of campus partners.

The Opportunity:

The Program and Engagement Coordinator is a core member of the Center for Innovation and Leadership (CIL) professional staff team. The Program and Engagement Coordinator has administrative oversight of the program and office logistics as well as center communication and engagement. They are responsible for coordinating program schedules and working closely with CIL staff to identify and define program requirements, timelines, and objectives. They will also work on communication and engagement efforts to raise the CIL's visibility and recognition of its mission, offerings and accomplishments and track engagement across campus constituents. This includes creating and managing content across multiple internal and social media platforms, website maintenance, newsletters, flyers, and email. They may supervise student interns to support them in these tasks. This role will collaborate with colleagues within the department and across the institution, as well as with students and alumni in carrying out communications plans and center initiatives.

Essential Responsibilities

Program and Center Coordination

• Responsible for organizing and executing logistics for events, which may include but is not limited to: reserving space, managing catering, budgeting awareness, entertainment, hosting guests, assessment support, and promotional materials.

• Oversee all office spaces, materials, and supplies to ensure a welcoming and organized space.

• Coordinate facilities, work orders, and maintenance requests as needed.

• Manage the CIL master calendar, which includes semester events and regular meetings.

• Maintain data tracking systems for students, alumni, faculty, staff, and program engagement for reporting and assessment purposes.

Engagement and Communication

• Create and manage content across multiple platforms, including social media and the web, to elevate the visibility of the CIL.

• Manage the general CIL email account in collaboration with other CIL staff.

• Establish and update communications-related templates (e.g., slide decks, annual reports, email headers, flyers, and social media posts) in line with office and institutional branding guidelines.

• Create professional and visually appealing marketing and communications materials, including office reports and infographics.

• Collaborate with colleagues within the department and across the College, as well as students, alumni, and employers, in carrying out communications plans and promotional materials for events, programs, and opportunities.

• Execute monthly newsletter in collaboration with other CIL staff.

• Supervise up to two student interns to support communication and engagement efforts.

Financial Administration

• Responsible for reconciling and processing all bills, invoices, and receipts for the CIL in a timely manner through the internal expense management system.

• Process all reimbursements for students and staff in a timely manner.

• Oversee the financial processing for summer funding resources and the design and development conference fund.

• Maintain records of all internal funding streams.

College Service & Relationship Building

• Build strong relationships on campus on behalf of the CIL.

• Participate in campus committees and working groups on behalf of the CIL.

Supervisory Responsibilities

• 1-2 part-time student interns.

Who you are:

• An excellent communicator across modes, including written, verbal, and visual.

• A team player who's ready to ask questions and share ideas.

• A detailed oriented, organizational whiz able to balance many tasks and timelines.

• Excited by learning and new ideas, with a growth mindset.

• Interested in innovation, leadership, entrepreneurship, and higher education.

• Ability to work in collaboration with and build relationships within a diverse community of students, faculty, alumni, and staff.

What you bring:

Required

• Bachelor's degree with 1-3 years experience in education, communication, social media, or a related field, or an equivalent combination of education and experience.

• Strong graphic design and communication skills through design tools such as Canva or Adobe Suite to present information in a visually appealing and easy to understand format.

• Experience with Microsoft Office, Excel, PowerPoint, and Google Suite.

• Experience with Instagram, LinkedIn, TikTok, and/or website management.

Preferred

• Experience in innovation, leadership, entrepreneurship, or higher education programming or communications.

What You Will Get:

You'll work at one of the world's most renowned liberal arts Colleges, with incredible benefits, a stunning 420-acre campus, and a collaborative work environment. Join a team of passionate, creative people who work hard and have fun supporting the College students, faculty, and staff.

We want to hear from you if you are excited about this role! For full consideration, submit applications with pay expectations, including a resume and cover letter, and up to 3-5 media samples of your previous social media and/or website design by July 8, 2024.

PA Criminal Required

Swarthmore College requires a PA Criminal background check for all staff positions prior to the start of employment.

Education Verification Required by Position

An education verification is required for this position because a college degree is a required qualification for this position.

Review the 2024 Benefits Flyer. We offer benefit plans starting at zero cost! Upon benefit eligibility, the College contributes 10% of an employee's salary to their retirement account. Employees are 100% vested in their accounts on the date participation begins.

Swarthmore Benefits Guidebook

Retirement Plans

Tuition Grant Program

Tuition Reimbursement Program

Paid Time Off (Staff)

Holiday Schedule

Swarthmore College actively seeks and welcomes applications from candidates with exceptional qualifications, particularly those with demonstrable commitments to a more inclusive society and world. Swarthmore College is an Equal Opportunity Employer. Women and minorities are encouraged to apply.