Program Coordinator

UW Medical Center-Montlake- Clinical Engineering has an outstanding opportunity for a PROGRAM COORDINATOR to join our team.

WORK SCHEDULE

40 hours per week

Day Shift

The Program Coordinator is responsible for performing various general office duties, entry of departmental database records, assisting the department leadership with Quality Assurance monitoring, assisting with managing service contracts and associated invoices, assist with collecting and organizing comparative information related to various equipment support options, and collecting and organizing budget performance information from various sources for manager review. The Program Coordinator reports to the Director of Clinical Engineering.

PRIMARY JOB RESPONSIBILITIES

Assist department Director and Manager.

Support Clinical Engineering department at both NW and Montlake campuses.

Service contract management program.

Create new purchase requisitions within Workday for new or renewal service contract both blanket and standard purchase order, as directed by the department Director or Manager.

Create new blanket invoice payment releases within Workday as directed by department Director or Manager.

Track contract expirations and renewals.

Coordinate parts room and essential supplies ordering and stocking.

Coordinate equipment surplus process, mail sorting, vendor alert and recall notification document processing.

Assist with collecting and managing contract information and quotes.

Assist with cost comparisons and collecting and organizing data for evaluation of most cost-effective support plans for equipment.

Track and process invoices against blanket PO's purchase orders in preparation for Manager's or Director's approval for payment.

Monitor and reconcile expected invoices vs those received.

REQUIRED POSITION QUALIFICATIONS

High school graduation or equivalent AND two years of experience in the program specialty

OR

equivalent education/experience.

ABOUT UW MEDICAL CENTER-MONTLAKE

Among the top medical centers in the United States, and ranked as the number 1 hospital in Washington State, as rated by U.S. News & World Report's "America's Best Hospitals," UWMC prides itself on compassionate patient care as well as its pioneering medical advances.

UWMC is operated by the University of Washington (UW) and serves as a training site for UW's School of Medicine. The University of Washington is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.

ABOUT UW MEDICINE - WHERE YOUR IMPACT GOES FURTHER

UW Medicine is Washington's only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine's mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow's physicians, scientists and other health professionals.

All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center

• Montlake, UW Medical Center

• Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.

Become part of our team. Join our mission to make life healthier for everyone in our community.