Program Coordinator (Utrgv Employees Only)

To assist in the operation of the Research Business Center (RBC), exercising independent judgment and authority as required. Responsible for multiple business functions of the RBC, including division-wide administrative support to departments in need of assistance in purchasing, travel coordination, expense management, hiring of full time and part-time employees, event coordination and management, and special projects assigned by the Sr. VP of Research.

Description of Duties

• Coordinates business functions of the RBC to ensure that implementation and prescribed activities are carried out in accordance with specified objectives.

• Coordinates the day-to-day activities of the RBC. .

• Develops and supervises the implementation of multiple research business center functions.

• Responsible for monitoring expenditures in accordance with budget allocations for the business functions.

• Provides administrative support to faculty and staff with grants or cost center related matters as needed.

• Coordinates the various activities of the RBC.

• Represents department in official functions.

• Reviews program records and reports of activities and recommends modifications to methods or procedures as required.

• Drafts brochures, letters, agendas, and contracts.

• Attends meetings, conferences, and seminars related to the division's mission and goals.

• Supervises and organizes seminars, conferences, and presentations.

• Provides appropriate reports as required for the RBC or department.

• Conducts formal training or gives instruction regarding program policies and procedures.

• Develops, cultivates, and maintains working relationships with internal/external departments/agencies and other organizations associated with and/or receiving benefit from the program.

• May coordinate and oversee training activities of the RBC.

• Performs other duties as assigned.

Supervision Received

General direction from the division operations manager, department director, or assigned supervisor.

Supervision Given

Supervises all assigned support personnel.

Required Education

Bachelor's degree in Accounting, Education, Business, or related field from an accredited university.

Preferred Education

N/A

Licenses/Certifications

None.

Required Experience

• Three (3) years of experience performing closely related duties, including program planning/coordination or related experience in the appropriate field of the program, or

• One (1) year of the required experience with a Master's degree, or

• Five (5) years of the required experience with an Associate Degree or 60 hours of College Credit, or

• Seven (7) years of the required experience with a High School Diploma or equivalent.

Applicant must be a current UTRGV Employee to be eligible for this position.

Preferred Experience

Applicant currently holds a comparable position at UTRGV.

Equipment

As specified for the particular job.

Working Conditions

Position is in person and is not able to accommodate to hybrid/remote work. Needs to be able to successfully perform all required duties. Normal office or classroom or outside environment. Some travel and weekend work is required. UTRGV is a distributed institution, which requires presence at multiple locations throughout the Rio Grande Valley. Particular project or program may require ability to drive a car for local or distant travel for consultation, training, meetings, or on site demonstrations. Must be able to bend, stoop, reach and lift for retrieving/maintaining files and for setting up multimedia equipment. Must be able to move between buildings, offices and classrooms.

Other

Ability to interact in a professional manner with faculty, staff, students and the public. Excellent verbal and written communication skills. Demonstrated interpersonal skills. Independent decision making and problem solving ability. Must demonstrate effective project promotion skills, and, the ability to develop and maintain strong working relations with internal and external agencies and entities.

Physical Capabilities

N/A

Employment Category Full-Time Minimum Salary commensurate with experience Posted Salary Commensurate with Experience Position Available Date 06/12/2024 Grant Funded Position No If Yes, Provide Grant Expiration Date