Program Coordinator

University Of Chicago Chicago , IL 60602

Posted 2 months ago

Please make sure to read the job posting in its entirety as it reflects both the University roles and responsibilities, followed by the specific description.

58660 CSL-Student Services

About the Unit

To ensure the intellectual richness of research and education, the University of Chicago seeks to provide an environment conducive to learning, teaching, working, and conducting research that values the diversity of its community. The University strives to be supportive of the academic, personal and work related needs of each individual and is committed to facilitating the full participation of students with a disability in the life of the University. The University is committed to complying with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA).

Job Family

Administration & Management

Responsible for planning, directing, coordinating and managing daily operations individual organization units, clinical research facilities, centers or academic departments. Responsibilities are diverse and general in nature and may reflect more than one functional area.

Career Track and Job Level

Business Administrator

Manages the daily operations of an organizational unit within the University, primarily in the areas of financial, events, and support services management. May assist in developing and executing University's business plan. Develops and implements office procedures and policies and ensures compliance. Note that the M4 job level is restricted for Associate Deans (Chief of Staff for administrative units) and will reflect a direct reporting relationship into the Dean or Officer (limit one per unit). Business Administrators who report to the Deputy Dean or an AVP will either be aligned with the M3 job level, M2 job level, or transitioned into their respective functional area (i.e. IT, Communications).

P2: Requires knowledge and experience in own discipline; still acquiring higher-level knowledge and skills. Builds knowledge of the organization, processes and customers. Solves a range of straightforward problems. Analyzes possible solutions using standard procedures. Receives a moderate level of guidance and direction.

Role Impact

Individual Contributor


The job provides professional support and solves straightforward problems for a broad range of business operations and academic activities. May develop and implement office procedures and policies and ensures compliance. May prepare and monitor the budget for a unit.

  1. Performs some routine and complex assignments for the unit usually in the areas of finance, event planning or support services. Initiate the hiring process of students and staff for a unit, which includes the processing of payroll, 2) Responsible for training office staff on office procedures and compliance protocols. Coordinates special projects., 3) Assists in the monitoring of the various financial and budgetary activities, including vendors contracts. Preparing and monitoring the budget for a unit., 4) Researches and analyzes data to create reports, and may create other reports for grants and contracts., 5) Performs other related work as needed.

Unit-specific Responsibilities

  1. Processes the recruitment, selection and hiring of all student note-taker employees needed quarterly to implement student accommodation services;
  2. Provide students with an overview of note-taking services and supports; Help students elect best note-taking methods; and train students on note-taking strategies and technologies.
  3. Ensure that all note-taking services and/or equipment are provided in a timely and effective manner for eligible students; and provide timely confirmation of those services to all pertinent parties;
  4. Coordinates auxiliary supports and services for students with disabilities as directed.
  5. Schedules 1:1 meetings with students to review note-taking options, and help with the selection of the best note-taking method for the student.
  6. Prepare departmental communications and training content for student employees.
  7. Provides direct case management support to Directors, as necessary.
  8. Liaises with campus stakeholders such as IT services, AVS, Center for Digital Accessibility, University Library Systems, College Housing, Facilities Services, Parking and Transportation, College Programming Office, Environmental Health & Safety and the University of Chicago Police Department, Human Resources, Payroll, Registrar, vendors, area deans of students, faculty, and other staff administrators in the timely provision of accommodations for eligible students.
  9. Collaborates with various campus partners to ensure implementation of accommodations; and appropriately communicates information about disability accommodations and services.
  10. Supports with departmental records management projects; data reporting responsibilities; and departmental programs and events.
  11. Communicates the accommodation process and resources on campus; and refer students for other appropriate services.
  12. Serves as a resource in interpreting University policies and procedures; and may serve as a thought partner along with senior leadership in the development and implementation of SDS policies and procedures;
  13. Other duties as assigned.

Unit-preferred Competencies

  1. Good knowledge of the ADA and Section 504 of the Rehabilitation Act of 1973.
  2. Knowledge of disability services, accommodation technology and/or note-taking software solutions.
  3. Experience working with and/or for individuals with disabilities.
  4. Experience arranging accommodations for individuals with disabilities.
  5. Experiencing training individuals with diverse learning styles.

Working Conditions

Physical Demands

  1. Fast-paced position--Attendance at meetings in various locations throughout the University campus.
  2. This is a 12-month contract; full-time position; weekend and evening hours may be required. This position may require participation in off campus programs.
  3. Compensation will be commensurate with qualifications and experience. The University of Chicago offers an extensive benefits package.
  4. The above statements are intended to describe the general nature and level of the work being performed by people assigned to this job.
  5. This is not an exhaustive list of all duties and responsibilities associated with this position.

Mental Demands

  1. Good judgment.
  2. Ability to manage multiple priorities simultaneously.
  3. Appropriate discretion and the ability to handle highly confidential material.

Education, Experience, and Certifications

Minimum requirements include a college or university degree in related field.

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Preferred Qualifications


  1. Previous work experience in a related disability services field.
  2. Excellent computer skills including the ability to work with wide variety of software programs including but not limited to: Adobe Pro; People Soft Applications; Microsoft Office Suite; and Google Applications.
  3. Strong organizational skills with the ability to manage competing priorities.
  4. Experience coordinating complex scheduling of 50+ services efficiently.
  5. Excellent interpersonal, verbal and written communication skills.

Required Documents

  1. Cover Letter
  2. Resume
  3. References

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.

FLSA Status


Pay Frequency


Pay Grade

Depends on Qualifications

Scheduled Weekly Hours

Benefits Eligible


Drug Test Required


Health Screen Required


Motor Vehicle Record Inquiry Required


Posting Date

Remove from Posting On or Before

Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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Program Coordinator

University Of Chicago