Program Coordinator, Stewardship

University Of Arizona Tucson , AZ 85704

Posted 1 week ago

Position Details

Position Information

Title Program Coordinator, Stewardship Department Development Office (9903) Location Main Campus Position Summary

As a member of the University Development Program (UDP) Stewardship Team, this position will contribute to the implementation of a comprehensive, university-wide plan to steward the University of Arizona's donors. Working under the direction of the Associate Director of Stewardship and collaboratively with other key members of the UDP, this individual will play a key role in ensuring UA's highest-level donors and planned gift donors are engaged, inspired, and recognized through unique and meaningful activities.

This position requires professionalism, discretion, and organization; accuracy and attention to detail; use of good judgment; excellent communication and interpersonal skills; an ability to set priorities and handle multiple projects; and computer proficiency. Incumbents work independently under general direction, keep official records, and interpret guidelines, procedures, policies and practices. Incumbents may have contact with high-level constituents requiring use of business vocabulary, tact, discretion and judgment.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

Essential Functions

  • Coordinate centrally managed lifetime recognition programs; Founders Society and Old Main Society.

  • Ensure recognition courtesies for Founders Society and Old Main Society are delivered in a timely manner.

  • Coordinate the vetting of potential new members of the Founders Society with key UDP staff and ensure new members are appropriate welcomed

  • Ensure status of Founders Society and Old Main Society is recorded in the database along with other stewardship activities

  • Ensure new members receive welcome packets and correspondence

  • Facilitate new Founders Society member welcome strategy plans in collaboration with the principal gifts team, relevant development officers, and the Board and Donor Engagement Team. This includes the creation of Founders Society new member welcome gifts as part of welcome strategy and post-event follow-up correspondence.

  • Coordinate the Old Main Society Task Force, a collaborative team that develops and oversees implementation of the annual stewardship plan for this recognition group.

  • Coordinate and execute the implementation of customized stewardship activities in collaboration with key UDP staff as assigned.

  • Facilitate principal-gift announcement plans, as assigned, to include coordination of the strategy development meeting in collaboration with the principal gifts team, relevant development officers, Marketing/Communications Offices, and the Board and Donor Engagement Team.

  • Provide backup to the donor services email and phone line as necessary.

  • Provide backup building receptionist coverage as necessary for Swede Johnson Building.

  • Perform other duties as assigned.

Knowledge, Skills, & Abilities

  • Dedication and passion for impeccable donor service

  • Ability to manage multiple projects with competing deadlines

  • Ability to work independently as well as collaboratively

  • Excellent attention to detail and follow-through skills

  • Familiarity with identifying needed resources and working within budgetary parameters

  • Proficiency in the use of personal computers and Microsoft Office software (Word, Excel, PowerPoint, and Outlook)

  • Ability to interface with internal and external stakeholders with diplomacy and tact

  • Ability to build and maintain productive relationships with UDP colleagues and UA faculty and staff members

  • Demonstrated commitment to exceptional customer service with the ability to translate the UDP guiding principle of donor-centricity into programmatic practices

  • Recognizes and respects different perspectives. Open to the ideas and views of others

  • Adaptable to changing processes and environments

  • Ability to maintain donor confidentiality

  • Ability to understand and follow UA, UAF, and UDP policies and procedures

Minimum Qualifications

  • See ABOR minimum qualifications below.

Arizona Board of Regents Minimum Qualifications

Bachelor's degree in field appropriate to area of assignment AND two years of administrative/coordinative program experience; OR, six years of progressively responsible administrative coordinative program experience; OR, any equivalent combination of experience, training and/or education.

Preferred Qualifications

  • Two (2) or more years of experience in a development or advancement program.

  • Experience using Raiser's Edge or Blackbaud CRM.

  • Experience in working within an academic setting or a large, complex institution.

  • Knowledge of donor relations/stewardship

  • Familiar with UA campus

Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job Category Administrative and Professional Benefits Eligible Yes - Full Benefits FLSA Exempt Posted Rate of Pay DOE Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Posting Detail Information

Posting Number S26581 Number of Vacancies One Desired Start Date Position End Date (if temporary) Limited to Current UA Employees No Contact Information for Candidates

Ellyn Baumgardner

Applications must be submitted online. Click "Apply for this Job" to do so.

If you experience difficulties with the application system, please contact

Open Date 03/11/2019 Review Start Date 03/18/2019 Close Date Open Until Filled Yes Special Instructions to Applicant

Please include a writing sample, donor proposal or communication.

Quick Link for Internal Postings Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  • Where did you first learn about this position?

  • Arizona Daily Star

  • Arizona Republic



  • Chronicle of Higher Education

  • Department of Economic Security (DES)

  • Diverse Issues in Higher Education


  • Hispanic Outlook in Higher Education



  • Jobing.Com

  • LinkedIn

  • Local Job Banks

  • Pima County One-Stop

  • Professional Conference

  • Professional journal/publication

  • Referred by UA Employee

  • Invited by Dept to Apply

  • UA Website

  • Other

  • Do you have a Bachelor's degree in a field appropriate to area of assignment AND two years of administrative/coordinative program experience; OR, six years of progressively responsible administrative coordinative program experience; OR, any equivalent combination of experience, training and/or education?

  • Yes

  • No

Documents Needed to Apply

Required Documents

  • Cover Letter

  • Resume

  • Writing Sample

Optional Documents

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Program Coordinator, Stewardship

University Of Arizona