Program Coordinator Sr

Department Name

Global Outreach & Extended Ed

Job Description

The Office of Global Outreach and Extended Education (GOEE) in the Ira A. Fulton Schools of Engineering is seeking a Coordinator Sr. to support their global operations and global development portfolio. The position will split time supporting two multi-year projects: the Diversifying Semiconductor Supply Chains project through the U.S. Department of State's Bureau of Economic and Business Affairs, and the USAID Higher Education Partnership Initiative (HEPI). Under general supervision, the Coordinator Sr., Global Programs, will work as part of a team to implement and support these global projects according to predefined goals and objectives and will ensure execution in accordance with priorities, time and budget limitations. The Coordinator Sr. will provide support for global administrative and program operations, will work collaboratively with in-country project teams to achieve program goals, and will support the development of new global initiatives.

This position will collaborate and liaise between ASU and in-country implementation staff to support operations related to program startup and execution, including but not limited to in-country office operational needs; program budget, expense monitoring and allocation to appropriate accounts; program and event/activity planning, logistics and promotion; program assessment and reporting; participant registrations and enrollment, etc. The Coordinator Sr. will work with global stakeholders; therefore, occasional availability outside of normal U.S. business hours may be requested. Occasional domestic and international travel opportunities may also be available.

This position is based on the Polytechnic Campus of Arizona State University in Mesa. The position will report to the Program Manager of Global Programs within Global Outreach & Extended Education.

Job Description

The Office of Global Outreach and Extended Education (GOEE) in the Ira A. Fulton Schools of Engineering is seeking a Coordinator Sr. to support their global operations and global development portfolio. The position will split time supporting two multi-year projects: the Diversifying Semiconductor Supply Chains project through the U.S. Department of State's Bureau of Economic and Business Affairs, and the USAID Higher Education Partnership Initiative (HEPI). Under general supervision, the Coordinator Sr., Global Programs, will work as part of a team to implement and support these global projects according to predefined goals and objectives and will ensure execution in accordance with priorities, time and budget limitations. The Coordinator Sr. will provide support for global administrative and program operations, will work collaboratively with in-country project teams to achieve program goals, and will support the development of new global initiatives.

This position will collaborate and liaise between ASU and in-country implementation staff to support operations related to program startup and execution, including but not limited to in-country office operational needs; program budget, expense monitoring and allocation to appropriate accounts; program and event/activity planning, logistics and promotion; program assessment and reporting; participant registrations and enrollment, etc. The Coordinator Sr. will work with global stakeholders; therefore, occasional availability outside of normal U.S. business hours may be requested. Occasional domestic and international travel opportunities may also be available.

This position is based on the Polytechnic Campus of Arizona State University in Mesa. The position will report to the Program Manager of Global Programs within Global Outreach & Extended Education.

Requisition ID

102279BR

Working Environment

• This position is based on the Polytechnic Campus of Arizona State University in Mesa.

• Activities are generally performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse;

• Required to stand for varying lengths of time and walk moderate distances to perform work

• Frequent bending, reaching, lifting, pushing, and pulling up to 25 pounds

• Regular activities require the ability to quickly change priorities, which may include and are subject to the resolution of conflicts

• May be required to perform tasks in the field within and/or across University campuses

• May be required to travel domestically or internationally for development, implementation, and oversight of global initiatives

• Ability to communicate to perform essential functions

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND four years administrative/coordinate program experience; OR, Master's degree in field appropriate to area of assignment AND two years administrative/coordinate program experience; OR, Eight years of progressively responsible administrative/coordinate program experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Department Statement

The Ira A. Fulton Schools of Engineering Office of Global Outreach and Extended Education (GOEE) leads a dynamic portfolio of globalworkforce development programs offerings including degrees, professional courses and certification programs working closely withacademic units and a global portfolio of industry and government partners.

The Ira A. Fulton Schools of Engineering is the largest producer of engineering and technical talent in the nation and seeks to deliver aworld-class learning experience for our students and to advance research and innovation - all at scale. We value and emphasizeinherently interdisciplinary endeavors that leverage the breadth and depth of expertise among our outstanding faculty and have built aunique place for large-scale innovation characterized by foundational excellence and translational impacts. We are an engineeringschool on the rise at the most innovative university in the country and in the heart of the nation's fifth largest metropolitan area. Thescale of our faculty research interests and interdisciplinary mindset, combined with more than 48 graduate degree programs and 25undergraduate degree programs, provide the foundation for knowledge generation and collaborative opportunities to advance newideas.

The Fulton Schools of Engineering, located across ASU's Tempe and Polytechnic campuses, is comprised of seven schools based onacademic programs and research areas. Fulton Engineering has a nationally recognized faculty that conducts research, instructs andmentors students, provides service to engineering, computing and technology professions and creates lasting impacts across local andglobal communities.

The Fulton Schools of Engineering follows a framework of values designed to distinguish our practice and guide daily decisions in ouracademic, research, corporate engagement and entrepreneurial endeavors. These values influence how we recognize, reward andcommunicate our achievements. At the Fulton Schools of Engineering, we:

● Cultivate excellence

● Deliver innovation that matters

● Encourage bold thinking

● Foster a community of learning and collaboration

● Build a foundation for all to be successful

In addition, GOEE administers a large portfolio international capacity building projects with the US Agency for International Development, US State Department, and other government and industry partners to improve STEM education and workforce readiness in a number of countries including Vietnam, Indonesia, Costa Rica, Mexico and other regions. GOEE programs offer global professionals access to Fulton Engineering's nationally renowned faculty through high-impact learning and development experiences delivered via innovative digital immersion education formats.

If you wish to work in an environment where you will be valued for the skills you bring to projects and be challenged to stretch your current capabilities and imagination, then consider becoming part of the Ira A. Fulton Schools of Engineering. To learn more about our team, visit http://asuengineeringonline.com/

Working at ASU has outstanding benefits that include health, dental and vision insurance plans; ASU/UA/NAU tuition reduction for the employee and qualified family members; life insurance and disability programs; sick leave and holidays; state and optional retirement plans; access to ASU recreation and cultural activities, and more. To estimate the value of your total compensation, please visit https://cfo.asu.edu/compensation-estimator

Category

02

VP Code

EXEC VP/PROVOST

Scope of Search

Open

Desired Qualifications

• Experience employing analytical skills in a workplace environment.

• Experience planning and executing large programs and events.

• Experience in working in a global environment and with international stakeholders.

• Demonstrated knowledge of digital systems such as learning management systems (Canvas), project management systems (Smartsheet), event management systems, file sharing systems (Google Drive and Dropbox), Microsoft Office programs (Excel, Word), and database management.

• Experience working with marketing and communications tools and strategies in a professional education environment.

• Experience establishing and maintaining effective working relationships with faculty, university departments, and external partners including education, community, government and industry.

• Experience collaborating and working with various team members, stakeholders and partners in a global and/or remote environment.

• International education work experience.

• Demonstrated knowledge of organizational practices.

• Demonstrated knowledge of budget preparation and forecasting.

• Experience in coordinating and prioritizing work amongst multiple commitments, and the activities of self and others.

• Experience with professional relationship development and management.

Close Date

03-July-2024

Grant Funded Position

This is a grant funded position. Continuation is contingent on future grant funding.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Full-Time/Part-Time

Full-Time

Essential Duties

• Prepares periodic reports, financial statements, records on program activities, progress, status or other special reports and analyses for management or outside agencies.

• Plans and executes programs and events in accordance with the pre-established mission, goals and objectives.

• Supervises the activities of student employees to deliver programs per established guidelines.

• Assists with background research for program preparation and budget proposals.

• Assists and supports the monitoring of budget systems for controlling expenditures; procures materials and resources for programming and events; maintains tracking of personnel resources (consultants, experts etc.); manages submission of travel expenses and P-Card expenses.

• Works with the GOEE team on spending and allocation of funding sources to meet ASU and sponsor policies and procedures.

• Assists in the development and facilitation of meetings and conferences with high impact on program and/or participants, including coordination logistics, scheduling and participant communications.

• Maintains direct contact with personnel of various outside organizations and university departments associated with scheduled functions and programs. May attend seminars, workshops and conferences.

• Evaluates program effectiveness to develop and implement improved methods; devises evaluation methodology and implements; analyzes results and takes proper action based on outcome.

• Demonstrates cross-cultural awareness and appropriate actions when working with all stakeholders.

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Salary Range

$46,617.50 - $60,827 per year; DOE

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of "equivalent combination" in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor's degree is equal to four years of experience.

Job Family

Business Operations