Program Coordinator - Smidt Heart Institute - Full-Time

Cedars Sinai Los Angeles , CA 90009

Posted 2 months ago

Share Requisition # HRC0523895

Align yourself with an organization that has a reputation for excellence!

Cedars-Sinai received the National Research Corporation's Consumer Choice Award 19 years in a row for providing the highest-quality medical care in Los Angeles. We were also awarded the Advisory Board Company's Workplace of the Year, 3 times. We invite you to consider this great opportunity and advance your career in program/project management!

The Smidt Heart Institute is searching for an outstanding and self-motivated Program Coordinator to support program management efforts.

About the Team

Year after year, thousands of people trust their hearts to Smidt Heart Institute at Cedars-Sinai. Our cardiologists, cardiac surgeons and specialized care teams treat the full spectrum of heart disease and disorders, while our investigators continue to advance the field with groundbreaking, life-saving research.

About the Role

Under the direction of leadership, the Program Coordinator will be responsible for the development, implementation, and evaluation of the Smidt Heart Institute's marketing and outreach efforts.

Primary Duties and Responsibilities:

  • Helps foster a collaborative, dynamic, and positive relationship with internal and external parties.

  • May be responsible for providing any applicable education, training, on-boarding and/or mentorship pertaining to program/project.

  • May offer feedback to management and make recommendations regarding program/project operations and/or procedures.

Department-Specific Responsibilities:

  • Interfaces with Marketing & Communications and Client Services departments, along with leaders and faculty across the organization and other partners in the administration of the program, including marketing and outreach efforts.

  • Identifies and defines any logistics, action items or information needed to maintain operations.

  • Coordinates and maintains marketing and outreach projects, which may include tracking deadlines, results, communication with management and/or stakeholders.

  • Develop and maintain existing Smidt Heart Institute website presence.

  • Provides coordination of external and Cedars-Sinai referral sources as advised by leadership.

  • Organizes and coordinates all featured events, outreach activities, meetings and materials/collateral. May actively represent the program and/or the organization.

  • Responsible for creating reports for management in the evaluation of the Heart Institute's performance or day-to-day operations. May also be responsible for documenting and tracking program compliance.

  • Composes and maintains inventory of marketing materials.

Required Qualifications:

  • High School Diploma or GED.
  • 2 years of progressively responsible administrative or strategic support experience.

Additional Qualifications we are looking for:

  • Bachelor's Degree in Healthcare, Business Administration or Management, preferred.

  • 3 years of organizational program or project coordination/support experience, preferred.

  • Ability to initiate, plan, design, execute, and monitor project(s).

  • Ability to edit material and ensure correct punctuation, spelling and grammar.

  • Ability to prioritize multiple tasks frequently with short timelines.

  • Ability to interact effectively with Directors, Managers, patients, internal staff and representatives of public agencies and businesses.

  • Working Title: Program Coordinator

  • Smidt Heart Institute

  • Full-Time

  • Department: Heart Institute Operations

  • Business Entity: Academic / Research

  • City: Los Angeles

  • Job Category: Administrative

  • Job Specialty: Administrative

  • Position Type: Full-time

  • Shift Length: 8 hour shift

  • Shift Type: Day

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at Applicant_Accommodation@cshs.org and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

Cedars-Sinai will consider for employment qualified applicants with criminal histories, in accordance with the Los Angeles Fair Chance Initiative for Hiring.

At Cedars-Sinai, we are dedicated to the safety, health and wellbeing of our patients and employees. This includes protecting our patients from communicable diseases, such as influenza (flu). For this reason, we require that all new employees receive a flu vaccine based on the seasonal availability of flu vaccine (typically during September through March each year) as a condition of employment, and annually thereafter as a condition of continued employment.

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Program Coordinator - Smidt Heart Institute - Full-Time

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