Program Coordinator (Ft), Graduate Medical Education

Dartmouth-Hitchcock Concord Lebanon , NH 03766

Posted 4 days ago

  • Strong Internal Candidate Identified*

Oversees and directs all administrative activities associated with the training program, ensuring that the program's overall educational environment facilitates the achievement of defined program objectives. Assists the Program Director in ensuring that the training program is in full compliance with GME Office policies and procedures as well as relevant institutional policies and procedures, ACGME requirements and regulations and relevant professional standards and criteria.

A listing of the key responsibilities:

  • Collaborates with the Program Director to develop the training program's annual work plan.

  • Joins with residency program, department and GME leadership to develop and implement new systems and administrative policies, educational programs and recruitment strategies.

  • Coordinates the administrative functions of the training program and provides assistance to the Program Director to ensure compliance with current ACGME accreditation standards.

  • Assists the Program Director in coordinating the activities of program trainees by developing schedules, specifications for each residency track, reviewing prerequisites for rotations, on-call coverage, sequencing and specific needs of rotations, number of residents on a rotation, etc.

  • Helps develop, maintain and monitor didactic schedules for physician trainees. Organizes and coordinates program learning activities and administrative conferences. Ensures appropriate documentation of training experience for compliance with ACGME requirements for program accreditation.

  • Maintains all documentation and databases.

  • Provides the GME Data Analyst and/or Corporate Finance with data.

  • Provides support for implementing program and institutional policies; implements policies and procedures consistent with institutional and program requirements for resident duty hours and the working environment; help ensure compliance with grievance and due process procedures.

  • Provides program-level administrative support for recruitment, credentialing, appointment, orientation, reappointment, and graduation/termination of physician trainees.

  • Coordinates annual screening of applications annually using electronic residency application process (ERAS).

  • Coordinates the development and publication of recruitment materials and program website.

  • Collaborates with GME Office to ensure that all residents are properly licensed within the states where they have assignments and have the proper credentials for each hospital where they have privileges.

  • Performs other duties as required or assigned.

Minimum Qualifications:

  • Associate's degree with 3 years of relevant office experience (or the equivalent) required.

  • Proven leadership, organizational, communication, and interpersonal skills required.

  • Demonstrated ability to synthesize and integrate information, function independently with minimal supervision, relate sensitively to people and handle confidential information.

  • Ability to work well under pressure while maintaining strong attention to detail and meeting multiple deadlines required.

  • Demonstration proficiency with enterprise-standard technologies including MS productivity software (Word, Excel, Power Point, Outlook).

  • Preference will be given to applicants with experience using scheduling systems (e.g. On Call/AMION) and resident management systems (e.g., ERAS, E*Value modules).

Required Licensure/Certification

  • Preference will be given to applicants holding TAGME certification.
upload resume icon
See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Program Coordinator (Ft) Department Of Medicine

Dartmouth-Hitchcock Concord

Posted 1 week ago

VIEW JOBS 1/3/2019 12:00:00 AM 2019-04-03T00:00 Works closely with the Department of Medicine (DOM) vice chair for education to support the academic mission and professional development of the residents and faculty within the DOM. This includes working jointly with UME, GME and CME offices, the executive assistant to the Chair of medicine and representatives from all sections within the DOM. Responsibilities: A listing of the key responsibilities: * Acts as the primary point of administrative contact and coordination for weekly Medicine Grand Rounds (MGR) and Morbidity, Mortality and Improvement (MM&I) conferences. * Works closely with representatives from each of the 16 sections within the DOM to schedule speakers for MGR. Interacts with each speaker to gather information for upcoming presentations and assists in coordinating travel and hotel arrangements with both the speaker and the sectional representation. Ensures that Conflict of Interest disclosures are completed and that all necessary reviews of presentation materials have occurred. * Promotes regularly scheduled series (RSS) via mailings, calendars, website advertising and notices in institutional communications for both Dartmouth College and DHMC. * Manages participant evaluation process for MM&I and MGR, including data entry of evaluations, uploading of CME credits, and providing feedback to internal and external speakers. * Ensures that the CME database for faculty and others is accurate and up to date. Runs CME reports for tracking participation in CME events. * Oversees food preparation for MGR and MM&I conference each week to include food shopping, as necessary, and conference set up/clean up. * Assists in coordination of education programs in DOM as determined by the Vice Chair and Chair of Medicine. * Facilitates meetings, events and functions for the vice chair of education. Maintains vice chair calendar. * Provides administrative support for the DOM Advisory Council for Education. * Coordinates the Teaching Awards programs (such as internal DOM awards, Gerber, Zaslow, Almy, and Chairs annual awards). * Performs other duties as required or assigned. Minimum Qualifications: * Associate's degree with 3 years of experience (at least 2 of which are supporting an executive or comparable level position), or the equivalent in education and experience required. * Bachelor's degree preferred. * Proficiency in Microsoft Office Suite, FileMaker Pro and most social media platforms required. * Exceptional written and verbal communication skills required. * Exceptional proofreading skills required. * Ability to work independently, assess priorities and organize workload required. * Must have the ability to take initiative, but also coordinate in a team. * Must have ability to recognize, set and fulfill high standards and have strong attention to detail. Dartmouth-Hitchcock Concord Lebanon NH

Program Coordinator (Ft), Graduate Medical Education

Dartmouth-Hitchcock Concord