Program Coordinator / Program Manager

The Chan Zuckerberg Biohub ("CZ Biohub) is an independent nonprofit medical research organization based in the San Francisco Bay Area. The Chan Zuckerberg Biohub supports scientific research to cure, prevent or manage disease in our childrens lifetime. Our mission is to understand the fundamental mechanisms underlying disease and to develop new technologies which will lead to actionable diagnostics and effective therapies. We harness the power and possibility of collaboration to drive discovery and set the standard for open, impactful science. For more information, please visit czbiohub.org.

Opportunity

The Biohub has an intramural research program with 17 groups focused on technology development, cell biology (the Cell Atlas Initiative), and infectious disease, and an extramural research program that provides unrestricted funding to approximately 100 faculty members at our three partner universities (Biohub Investigators) to pursue their most exciting, risky, and innovative ideas. Our Biohub investigators are drawn from a diverse range of disciplines, including fundamental and clinical biomedical sciences, the physical sciences, engineering, computer science, statistics, and chemical biology.

In addition to our intramural research and the extramural Biohub Investigator program, the Biohub has just launched a new Physician-Scientist Fellowship program with the goal of providing physicians-in-training at Stanford and UCSF with a new track that will allow them to gain experience in lab or computational research. Fellows will have the opportunity to conduct biomedical research for 2236 months in the laboratory of a faculty mentor at one of CZ Biohub's three collaborating campuses or in one of the intramural research labs at CZ Biohub. Eligibility is limited to MDs who do not have and are not pursuing a Ph.D. and are currently enrolled full-time in a medical residency or clinical fellowship program at Stanford or UCSF. In addition to providing research experience and mentoring, the program will include a curriculum taught in a peer-to-peer fashion, with additional invited speakers, focused on biomedical and clinical research topics selected by the fellows, as well as topics such as manuscript and grant writing, lab administration, career development, and ethics.

We are seeking to hire a Program Coordinator / Program Manager to help with the development and management of the Physician-Scientist Fellowship program and to assist with the administration of the Biohub Investigator program. The successful applicant will be based full-time at Biohub, as well as meeting with administrative counterparts at Stanford, UCSF, and UC Berkeley. A key part of the role includes establishing ongoing relationships with the program directors for the residency and clinical fellowship programs at Stanford and UCSF to facilitate coordination, information sharing, and problem solving regarding Fellows currently in the CZ Biohub Physician-Scientist Fellowship program, in preparation for future competitions to select new Fellows, and during the review and onboarding of new Fellows. You will be responsible for the day-to-day management and administration of the Fellowship program, as detailed below, and will assist with routine administration and special projects for the Biohub Investigator Program. You will also work closely with the Co-Directors of the CZ Biohub Physician-Scientist Fellowship program to help with the planning, implementation, and refinement of the curriculum for the program.

Responsibilities

• Schedule and organize on-going and special events for the Fellowship program, including weekly seminar-discussions and research-in-progress talks
• Schedule and organize periodic meetings between the Fellows, Co-Directors, and other program advisors for check-in discussions regarding Fellows ongoing research and career mentoring
• Serve as a key point-of-contact and resource to address Fellows questions and concerns and to help build a strong sense of community
• Establish ongoing relationships with the program directors for the residency and clinical fellowship programs at Stanford and UCSF to promote awareness of the Fellowship program, to address questions and resolve issues as they arise, and to gather financial information and coordinate the funds transfers covering Fellows salaries, benefits, and stipends
• Work closely with the Co-Directors and other program advisors on short- and long-term planning for the program, including the planning, implementation, and refinement of the curriculum for the program
• Assist with organizing and running annual competitions to select each new cohort of Fellows
• Help to plan and implement assessments for tracking the impact of the Fellowship program
• Help with routine management and special projects related to the Biohub Investigator program, including:
  • Help with same-day arrangements for the Biohub Investigator meetings
  • Track investigator compliance with award obligations, including meeting attendance and the requirement to deposit manuscripts as preprints at the time of submission for publication
  • Help with information gathering, information dissemination, and special projects
  • Assist with event planning
  • Help to plan and implement assessments for tracking the impact of the Investigator program

Requirements

• Bachelor's degree or equivalent required; some graduate training or graduate degree strongly preferred
• Independent and self-directed with strong time management skills
• Excellent organizational skills with a strong attention to detail
• Highly collaborative and team-oriented; strong interpersonal and diplomatic skills
• Good communications skills, including excellent writing, proofreading, and copy-editing skills

Preferred Qualifications

• Experience working in an academic research environment or related experience strongly preferred
• We are particularly interested in candidates with experience in graduate-level teaching or curriculum development in cell, molecular or developmental biology, other areas of the biomedical sciences, bioengineering, or data science

What We Provide

• Resources to disrupt and innovate at the frontiers of our knowledge of biology and disease.
• A collegial and collaborative environment consisting of diverse expertise.
• Existing collaborations within CZ Biohub: Advanced Optical Microscopy, Cell Atlas, Bioengineering, Data Science, Genome Editing, and Infectious Diseases.
• Access to collaborators, resources and facilities at the three partner campuses (UCSF, Berkeley and Stanford) and at partner institutions in the Bay Area and beyond.
• Competitive compensation and benefits commensurate with the experience.

Benefits

We offer a robust benefits program that enables the important work Biohubbers do everyday. Our benefits include healthcare coverage, life and disability insurance, commuter subsidies, family planning services with fertility care, childcare stipend, 401(k) match, flexible time off and a generous parental leave policy. In addition, we honor our commitment to career development and our value of scholarly excellence through regular onsite opportunities to learn from the world's leading scientists.

CZ Biohub is an equal opportunity employer committed to diversity of thought, ideas and perspectives. We are committed to cultivating an inclusive organization where all Biohubbers feel inspired and know their work makes an important contribution. Therefore, we provide employment opportunities without regard to age, race, color, ancestry, national origin, religion, disability, sex, gender identity or expression, sexual orientation, or any other protected status in accordance with applicable law.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Headhunters and recruitment agencies may not submit resumes/CVs through this Web site or directly to managers. CZ Biohub does not accept unsolicited headhunter and agency resumes. CZ Biohub will not pay fees to any third-party agency or company that does not have a signed agreement with CZ Biohub.