Program Coordinator - Eohs

Program Coordinator - EOHS

Hiring Department:Environmtl & Occuptnl Hlth Sc
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Location: Chicago, IL USA

Requisition ID: 1027471

Posting Close Date: October 25, 2024

About the University of Illinois Chicago

UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.

This is a full-time and benefits eligible position. Hybrid and flexible work schedules are available. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.

Description:

The Program Coordinator plays a key role in managing daily operations and administrative functions within the Division, contributing to the achievement of its strategic priorities. This role involves supporting a range of activities essential to the unit's overall operations, including regular engagement with external stakeholders and alumni. The Coordinator assists the academic team in hosting events, recruiting prospective students, and providing support to current students throughout the academic year. In addition, the Coordinator ensures smooth administrative processes by preparing and tracking documents related to faculty promotion and tenure, as well as offering support to the Division's leadership. The role also includes coordinating procurement and travel arrangements for faculty and staff. Success in this role requires excellent organizational/task management skills, strong written and verbal communication abilities, teamwork, and effective problem-solving skills.

Duties & Responsibilities:

Carry out purchasing and property accounting activities of the unit. Process travel expenditures and reimbursements in the Chrome River System and maintain all related records; make departmental purchases using P Card, T Card, and iBuy; reconcile transactions and maintain purchasing records. Work with faculty and vendors to set up purchase orders/contracts to support departmental activities and sponsored research; purchase and work with SPH IT to install computer software for faculty/staff. Responsible for equipment management and property accounting records in FabWeb for SPHPI and SPHW building. Assist Division Director and faculty with administrative tasks, including preparing documents and scheduling activities. Communicate with current and prospective students, faculty, staff, and other stakeholders via email and social media regarding departmental events, programs, and other strategic initiatives. Coordinate unit meetings and events, including logistics, communications, agendas, supporting materials, conference room reservations, and, when needed, arranging for catering and IT needs. Record meeting minutes. Oversee the planning and implementation of special events and perform other related duties as assigned.

Minimum Qualifications Required:

• Bachelor's degree.
• Must have purchasing, procurement and administrative experience.

Preferred Qualifications:

• Strong interpersonal skills and ability to prioritize and effectively respond to requests for information and administrative support.
• Excellent problem-solving skills that require the ability to identify problems, gather data, establish facts, and present valid conclusions in response to problems.
• Ability to communicate effectively, both orally and in writing.
• Ability to take initiative; willingness to take on responsibilities and challenges; exercise independent judgment and discretion.
• Knowledge of university business and finance policies and procedures.

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation