Program Coordinator

Department: MED-Ctr for Popul Hlth Sci

Salary/Grade: EXS/5

Job Summary:

Provides management for an education, research &/or operations program/project, recommending goals, assessing feasibility and ongoing performance & providing day-to-day oversight of administrative & operational functions.

The program/project is summarized below. The Center for Epidemiology and Population Health (CEPH) within Institute for Public Health and Medicine (IPHAM) is led by Dr. Norrina Allen within the Feinberg School of Medicine. The mission of the CEPH is to catalyze innovative, high-impact research on the prevention and treatment of diseases and to translate these findings into measurable improvements in health across the life course. We build upon the diverse expertise of our members to create interdisciplinary teams that can harness state-of-the-art technical and methodological advances and integrate novel data resources to translate of clinical questions into high-impact research.

This Program Coordinator will work closely with the Center Director to help coordinate and oversee a range of center activities including: center administration; ongoing communication including the monthly newsletter; evaluation and strategic planning activities; recruitment of new faculty; the planning and execution of center events such as faculty and staff retreats; the planning and execution of new programs; invoicing for grants/contracts; identification and response to facility needs; and ensuring implementation of HR policies.

Administration

Budget & Financial

Communications

Evaluation

Events

Facilities & Safety

Faculty Support

Human Resources

IT Services

Outreach

Program Development

Recruitment

Strategic Planning

Please note: Full-time position requiring 40 hours per week at least half of which is on site.

Specific Responsibilities:

Administration

• Manages day to day operations.

• Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained.

• Reviews processes and recommends changes to incorporate state-of-the-art technology as appropriate into administrative, recruitment, marketing, and educational components.

• Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives.

• Acts as liaison to IT to ensure technology systems are properly installed & maintained.

Budgets & Financial

• Participates in budget preparation.

• Maintains budget & associated analysis & reports.

• Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.

• Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.

• Processes transfer &/or appropriation charges & may balance &/or close accounts.

• Troubleshoots problems; performs vendor/account research as needed; obtains additional information or provides instruction & guidance by phone, US- or e- mail from customers/vendors; corrects or escalates.

Communication, Outreach & Recruitment

• Develops coordinated, consistent marketing and brand messages.

• Creates state-of-the-art website.

• Incorporates social media and networking into program/project aspects as appropriate.

• Strengthens partnerships with external resources by defining, promoting and marketing benefits of participation and involvement to the organization.

• Creates and nurtures relationships with organizations to develop a network of enthusiastic organizations engaged via active participation in the success of program/project.

• Reviews market trends to recommend future plans to increase revenue, participation, engagement, etc.

Evaluation

• Observes program sessions and interacts with participants for purpose of gaining consumer insight, growing and strengthening program knowledge, and optimizing client satisfaction.

• Coordinates the collection, analysis & reporting of required information for surveys, review documents, public information documents, etc.

• Analyzes evaluation data from instructors, students, participants, etc. to assist in program/project development and updates.

• Implements corrective actions required as a result of surveys or other indicators.

Events

• Coordinates programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc.

• Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU.

• Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner.

Faculty Support

• Coordinates faculty recruitment, appointment & credentialing processes including placing ads, candidate communication & visit.

• Arranges colloquium & seminar coordination, & faculty travel planning.

Human Resources

• Ensures human resources programs, policies, & procedures are implemented & consistently applied.

• In consultation with management & Central HR, administers HR solutions.

Program Development

• Manages program/project curriculum, seminars, presentations, workshops, learning experiences, chat rooms, websites, social networking, etc. based on goals/objectives.

• Identifies & obtains external expertise as needed and works with content experts for current and new programs.

• Reviews programs/projects to increase efficiencies to support growth.

• Manages speaker selection, communication, and topic development.

• Leads program/project updates and improvements.

Strategic Planning

• Administers & maintains existing strategic plans.

• Participates with area/unit senior staff in the conceptualization, development and presentation of materials used in functional operations.

Supervision

• Supervises 1-2 staff &/or provides work direction.

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications:

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
• 1 year program/project administration or other relevant experience.

Minimum Competencies: (Skills, knowledge, and abilities.)

• Excellent organizational, time management, and communication skills

Preferred Qualifications:

• Demonstrated skills as a program assistant preferred

Benefits:

At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:

Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.

We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:

Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.

Target hiring range for this position will be between $49,850 - 70,419 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

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