Program Coordinator, Native American And Indigenous Affairs

Department: Inst Diversity and Inclusion

Salary/Grade: EXS/5

Job Summary:

Provides management for an education, research &/or operations program/project, recommending goals, assessing feasibility and ongoing performance & providing day-to-day oversight of administrative & operational functions.

Reporting to the Director of Native American and Indigenous Affairs, the Program Coordinator plays a key role in the development, implementation, and administration of university-wide Native American and Indigenous Affairs at Northwestern. This person is an integral member of the Office of Institutional Diversity and Inclusion team and the broader Office of the Provost.

The Program Coordinator is responsible for collaborating with the Director of the Center for Native American and Indigenous Research and the Dean of the School of Education and Social Policy to plan and execute events related to philanthropic education.

PLEASE NOTE: This is a one-year term role, with the potential for extension based on available funding.

Administration

Budget & Financial

Communications

Events

Outreach

Strategic Planning

Please note: This position works with students, staff, faculty, alumni, and community partners and is required to work some evening events throughout the academic year and to participate in events on campus. The position also entails occasional travel to off-campus meetings and professional conferences.

Specific Responsibilities:

Administration

• Manages day to day operations.

• Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained.

• Manages design and development of program databases; compiles & analyzes data; prepares reports.

• Reviews processes and recommends changes to incorporate state-of-the-art technology as appropriate into administrative, recruitment, marketing, and educational components.

• Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives.

• Acts as liaison to IT to ensure technology systems are properly installed & maintained.

Budgets & Financial

• Participates in budget preparation.

• Maintains budget & associated analysis & reports.

• Enters individual &/or summary of transactions into journals &/or general ledger or other NU enterprise system.

• Reviews; ensures approval based on alternatives regarding practice & policy; analyzes and classifies transactions in accordance with established chart or coding of accounts; creates new accounts; prepares, processes, reconciles & provides receipts (as appropriate) for transactions.

• Processes transfer &/or appropriation charges & may balance &/or close accounts.

• Troubleshoots problems; performs vendor/account research as needed; obtains additional information or provides instruction & guidance by phone, US- or e- mail from customers/vendors; corrects or escalates.

Communication, Outreach & Recruitment

• Develops coordinated, consistent marketing and brand messages.

• Creates state-of-the-art website.

• Incorporates social media and networking into program/project aspects as appropriate.

• Strengthens partnerships with external resources by defining, promoting and marketing benefits of participation and involvement to the organization.

• Creates and nurtures relationships with organizations to develop a network of enthusiastic organizations engaged via active participation in the success of program/project.

• Reviews market trends to recommend future plans to increase revenue, participation, engagement, etc.

Events

• Coordinates programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc.

• Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU.

• Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and completed in an appropriate and timely manner.

Strategic Planning

• Administers & maintains existing strategic plans.

• Participates with area/unit senior staff in the conceptualization, development and presentation of materials used in functional operations.

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications:

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
• 1 year program/project administration or other relevant experience.

Minimum Competencies: (Skills, knowledge, and abilities.)

• Commitment to providing a high level of service and working in a collaborative team environment.

• High degree of professionalism; ability to work with individuals at all levels of the University, including undergraduate students through University senior leadership.

• Ability to handle confidential information with discretion.

• Excellent interpersonal, oral, and written communication skills.

• Ability to take initiative, handle multiple projects and tasks simultaneously, set priorities, and meet tight deadlines.

• Attention to detail.

• Strong analytical, research, and organizational skills.

• Project management and decision-making skills.

• Proficient in Microsoft Office and social media.

Preferred Qualifications:

• Previous experience working in a university or academic environment.

• Experience working with Native American and Indigenous communities.

The target hiring range for this position will be between $52,000 - $58,000 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Benefits:

At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:

Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.

We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:

Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.

The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.

Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.

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