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Program Coordinator (Job ID: 2018-1881)

Expired Job

The Brookings Institution Washington , DC 20319

Posted 3 months ago


Join the team at the Brookings Institution's Economic Studies program (ES), and work with experts as they focus on addressing obstacles to long-term economic growth and opportunity.

The Program Coordinator provides administrative, project, and communications support to two offices within ES. In the Vice President and Director's (VP) office, the Program Coordinator will provide direct administrative assistance to the VP, assist other senior staff as needed, and coordinate special projects such as the Kiessling Seminar Series. For the Future of the Middle Class initiative, the Program Coordinator will work closely with the Director and senior staff to coordinate project activities, deadlines, and deliverables, and provide some direct administrative assistance.

About Economic Studies: The Economic Studies program (ES) analyzes current and emerging economic issues facing the United States and the world and, based on that research, provides innovative, practical policy recommendations. ES's work covers a broad array of economic issues, including the labor market, regulation, health policy, and fiscal and monetary policy. Economic Studies scholars influence key economic policies by conducting rigorous and relevant research and then disseminating and communicating their findings to the policy community and to the broader public.

About the Future of the Middle Class Initiative: The goal of the Future of the Middle Class Initiative is to improve the quality of life of America's middle class and to increase the number of people rising to join its ranks. Through independent, non-partisan analysis and policy development, they seek to advance public understanding of challenges facing the middle class and barriers to upward mobility. The initiative includes both resident and non-resident scholars from across the Brookings programs, as well as affiliated scholars from outside the institution.

About the Kiessling Seminar Series: The Oscar E. Kiessling Seminar Series feature public policy research on a range of economics issues. Most speakers are early-career economists, including post-docs, assistant professors, and government and think tank staff. They are named for Oscar E. Kiessling, who earned his Ph.D. from the Robert Brookings Graduate School of Politics and Economics in 1927.


Administrative Support (50%)

  • Provide administrative support to the VP and other senior staff, as assigned.

  • Schedule scholar appointments and manage calendars.

  • Arrange meetings and respond to meeting requests; make proper meeting arrangements; prepares scholars for meetings by compiling logistical information and related background materials as needed.

  • Manage flow of information to scholars; provide regular reports on outstanding requests and projects.

  • Arrange travel and preparing itineraries; process reimbursements; verify procurement card charges.

  • Uses judgment to identify opportunities and anticipate problems, suggest solutions.

  • Organize and maintain files, both written and electronic. Manage sensitive information and materials with discretion.

  • Assist with maintenance of office space; order and maintain office supplies. Photocopy, fax, and mail documents.

  • Receive, screen, and route phone calls; receive and disseminate information related to projects; respond to inquiries from the public; receive staff and visitors.

  • Provide back-up for other administrative staff as needed.

  • Other duties, as assigned.

Project Coordination (35%)

  • Coordinate and track impact and coverage of project research and activities, collecting information from scholars and senior staff and maintaining databases. Work with communications team to ensure that scholar public-facing materials are updated, accurate, and in compliance with conflict of interest disclosures.

  • Maintain detailed records of project activities, including deadlines, deliverables, publications, meetings, media contacts, boards, bios and CVs.

  • Assist in gathering information for and drafting of grant reports and proposals, as needed.

  • Manage and maintain project calendars; track deliverables and project timelines; manage and communicate deadlines to project staff.

Communications Support (15%)

  • Assist with layout, formatting, proofreading papers, briefs, and other written materials.

  • Draft text for website, newsletters, social media, and other digital outreach.

  • Working with Events Manager, plan public and private events and meetings with multiple high-level participants. Duties include reserving rooms and audio visual equipment; ordering catering; communicating with speakers; coordinating with partners; preparing contracts and ensuring payment; preparing materials; processing reimbursements and payments; making hotel arrangements; and collaborating with program staff providing other logistics as needed.

  • Post content on Brookings web site, in coordination with ES Web Content and Digital Media Specialist


Education/Experience Requirements:

Bachelor's degree required. Minimum three years of relevant work experience required. Experience providing scheduling and special assistance to executive level staff of an organization/office preferred. Conference planning experience a plus. Orientation to administration as a professional field preferred. Work experience in a fast-paced work environment and a background in a research or academic setting are strongly preferred.

Knowledge/Skills Requirements:

Uses judgment to identify opportunities and anticipate problems, suggest solutions; excellent organizational, communication and people skills; ability to work independently and with a team; ability to complete tasks with minimal supervision; initiative, poise, mature judgment and attention to detail; Basic HTML/web publishing experience; interest in economics, public policy, and social science preferred. Ability to manage multiple tasks, set priorities, and adjust to shifting priorities is needed; ability to meet deadlines and manage competing demands under minimal supervision. Must be able to handle sensitive and confidential information with discretion; ability to. Ability to take initiative and work independently as a reliable team player. Discretion and demonstrated ability to interact diplomatically and professionally with high-level officials

Familiarity with WordPress, InDesign, and other publishing tools preferred. Microsoft Office experience required (Word, Access, Power Point, Excel).

Knowledge/Skills Requirements:

Microsoft Office experience required, comfort with learning new software/tools preferred. Excellent organizational, communication and people skills; ability to work independently and with a team; ability to complete tasks with minimal supervision; initiative, poise, mature judgment and attention to detail; ability to interact with high profile individuals and their designees with confidence; ability to handle sensitive and confidential information with discretion; ability to manage multiple tasks, set priorities, and adjust to shifting priorities is preferred.

Additional Information:

Brookings requires that all applicants submit a cover letter and resume. Please attach your cover letter and resume as one document when you apply.

Successful completion of a background investigation is required for employment at Brookings.

Brookings is an equal-opportunity employer that is committed to promoting a diverse and inclusive workplace. We welcome applications from all qualified individuals regardless of race, color, national origin, gender, sexual orientation, age, religion, physical or mental disability, marital status, veteran status, or other factors protected by law.

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Program Coordinator (Job ID: 2018-1881)

Expired Job

The Brookings Institution