Program Coordinator III

Position Information

Classification Title Public Service Professional AD FLSA Exempt FTE 1.00 Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications Position Summary

The Program Coordinator III provides program coordination and management on behalf of the Archway Partnership and coordinates the delivery of services for the Archway Partnership across the state of Georgia. This position will serve as the primary administrative contact for Archway Partnership and will report directly to the Archway Director. The position will assist faculty and staff with day-to-day operations and serve as backup to the Business Manager III and PR Coordinator position. In addition; this position will manage projects and supervise student/temp workers. This position will collaborate efficiently and efficiently with colleges, units and departments across campus.

Knowledge, Skills, Abilities and/or Competencies

• Ability to successfully manage multiple projects and tight deadlines with exceptional attention to detail.
• Frequently deals with highly confidential issues, discretion, and sound judgment.
• Strong organizational skills and be able to prioritize assignments, manage multiple projects and meet deadlines with exceptional attention to detail.
• Time management skills and ability to work as a team member in a fast-paced office environment. Excellent written and verbal communication skills.

Physical Demands

• Exert light to very moderate physical effort in sedentary to light work;
• May involve some combination of stooping, kneeling, crouching and crawling, which may involve some lifting, carrying, and pushing
• Pulling of objects and materials of light to moderate weight (15-20 pounds); up to 50lbs.
• Tasks may involve extended period of time at a keyboard or work station.
• Occasional driving as needed to perform job related duties as overnight travel on some occasions may be necessary

Is driving a responsibility of this position? Yes Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? Yes Is having a P-Card an essential function of this position? Yes Does this position have direct interaction or care of children under the age of 18 or direct patient care? Yes Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

General Programmatic and Unit Support:

• Serve as general support for Archway Partnership initiatives and Archway faculty and staff. Duties to include but are not limited to: copying, printing, sending and receiving mail/shipments, faxing, typing letters and forms, calendar management, and scheduling.
• Understand and anticipate the needs of the Director, manage Director schedule/calendar and provide appropriate resources for preparation regarding upcoming meetings, deadlines, etc.
• Draft correspondence, to include support letters, letters of recommendation, nominations, grant requests, etc.
• Manage any travel needs, travel authorities, reimbursements, meeting registrations, etc., as needed.
• Plan and manage special events to include, annual Summit, unit meetings, etc.
• Ensure all materials, including presentations, supplies and other details of events are in order.
• Serve as backup to Business Manager III. Duties to include but are not limited to UGAMart purchases, prepare/process check requests, expense statements, payroll, advise faculty and graduate students on appropriate policies and procedures, and assist with human resources processes.
• Provides backup communications support concerning website and social media for the department, as well as internal communications and promotions.
• Support role for facilitation as needed.
• Upkeep on vehicle maintenance. Maintain gas card receipt records.
• Other duties as required/assigned.

Percentage of time 40 Duties/Responsibilities

Project Management:

• Lead and facilitate project meetings on a regular basis.
• Maintain database content with project details, status, and student and faculty involvement for projects statewide.
• Understand and know project statuses across the Archway Partnership to ensure accurate and timely provision of resources.
• Facilitate higher education resource requests and correspondence throughout the process.

Percentage of time 40 Duties/Responsibilities

Supervision:

• Supervise student workers, graphic design students, PSO Student Scholar interns, etc. to include the annual evaluation process.
• Provide leadership and mentorship to student workers, PSO Scholars, and temp workers.
• Lead and manage search process of student employees

Percentage of time 20

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Jennifer Willis Recruitment Contact Email jennibar@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • Do you have a valid Driver's license?
• YES
• NO

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter
• List of References with Contact Information

Optional Documents

Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (hrweb@uga.edu).

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.