Program Coordinator II, Undergraduate Scholars Program

The Undergraduate Scholars Program (USP) promotes integration of undergraduate discovery and learning by facilitating authentic, hands-on, faculty-mentored research, scholarly, and creative projects. USP solicits proposals from and administers grant awards to undergraduate researchers and cooperates with partner programs across campus to bring the benefits of undergraduate research to students in all academic disciplines.

Duties and Responsibilities

Assist the Director of Undergraduate Research in managing award proposals, travel awards, applications, and partnerships.
Coordinate efforts across several programs, strengthening partnerships and maximizing student outcomes. Participate in strategic planning with partner groups across the MSU campus.
Work with the MSU Student Research Council and the Director of Undergraduate Research to plan and execute research consortiums in fall and spring.
Manage the USP's communications and event planning including overseeing logistics, marketing, maintaining the USP website, and creating digital and printed outreach materials.
Work closely with Fiscal Shared Services and Human Resources to perform accounting and processing functions, onboarding, payroll management and records management.
Prepare and monitor budget with the oversight of the Director of Undergraduate Research.
Oversee office management tasks such as scheduling meetings, serving as first point of contact for staff, faculty and students, maintaining confidential records, ensuring course scheduling/credits, catering, and planning travel.
Supervise student workers with enthusiasm, warmth, organization, and dedication to their growth and education.

Required Qualifications

• Experience, Education, Knowledge & Skills

Bachelor's degree or an equivalent amount of education and/or experience.
Progressively responsible administrative/office management experience or equivalent combination of relevant education and experience.
Outstanding organizational skills and attention to detail.
Ability to follow administrative procedures, meet deadlines, organize, process & analyze data, and manage/prioritize large projects.
Demonstrated effective communications and customer service skills.
Ability to work efficiently with standard office equipment, computers and software. Proficiency with Microsoft Office software suite including Word, Excel, and Outlook, plus a willingness to learn specialized software as needed.

Preferred Qualifications

• Experience, Education, Knowledge & Skills

Research Master's degree and/or background in teaching or educational administration.
Demonstrated competence managing fiscal and budget records.
Knowledge of undergraduate research programs & procedures.
Knowledge of MSU policies, procedures, and systems.
Experience working in an academic department in higher education setting.
Background in web design. There are free classes available to staff that would like to learn the MSU Content Management System (CMS).

The Successful Candidate Will

Have the requisite skills to represent the Undergraduate Scholars Program and MSU in a professional and courteous manner.
Communicate clearly, effectively, and courteously with a variety of constituents.
Display a desire to help students achieve their academic goals.
Demonstrate competence organizing and prioritizing multiple work assignments, meeting deadlines, and exercising adaptability to changing priorities while maintaining a positive, effective, and professional attitude.
Consistently exercise initiative, good judgment, and effective time management with minimal supervision.

Position Special Requirements/Additional Information
This position may require occasional weekend or evening work for special programs and events.This job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodation.

This position has supervisory duties?
Yes