Program Coordinator II - Tex-Trac

Job Title

Program Coordinator II - Tex-TRAC

Agency

Texas A&M University Health Science Center

Department

School of Nursing

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The Texas A&M School of Nursing is looking for a Program Coordinator to serve as a member of the Forensic Nursing team. You will serve as a member of the Texas A&M Forensic Nursing Tex-TRAC Program to assist leadership with operations for individuals who experience trauma, crime, and violence.

What you need to know

Salary: Compensation will be commensurate to the selected hire's experience.

Please note: This position is grant funded; future employment may be contingent upon future funding.

Required Education:

• Bachelor's degree or equivalent combination of education and experience

• Four years of experience in program coordination or other related areas

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing and spreadsheet applications

• Ability to multitask and work cooperatively with others

• Excellent written communication, analytical, interpersonal, and organizational skills

• Able to provide and receive confidential information while maintaining a high level of confidentiality

• Understand and deliver excellent customer service

Preferred Qualifications:

• Valid Texas driver's license

• Bachelor's degree in public health or health-related degree

• Master's degree in public health or health-related degree

• Collaborating with multiple agencies

• Scheduling meetings, appointments, etc.

• Collecting data, generating reports, setting agendas, and taking meeting minutes

• Working with individuals who experience trauma, crime, and violence

• Scheduling patient appointments

• Ability to communicate effectively in Spanish

Responsibilities:

Program Coordination and Communication

• Coordinates scheduling of TeleSANE trainings, develops and updates training materials and delivers training, reserves training area and simulation rooms.

• Provides verbal and/or written communication to partnered agencies and hospitals.

• Compiles data and prepares reports on Tex-TRAC and TAMU ACTS Clinic activities.

• Prepares agendas, takes meeting notes, follow-up on outstanding action items, schedule meetings.

• Works with Agency Collaborators and Hospitals to ensure equipment is ready for deployment on time.

• Works with TCAT and the Tex-TRAC dashboard Linux updates.

• Be able to troubleshoot issues with Tex-TRAC Telehealth equipment and software.

• Coordinates scheduling of patient follow-up appointments with available providers.

• Provides verbal and/or written communication to patients and to providers.

• Identifies and provides available resources to patients within their own communities.

• Assists with registering patients in the electronic health record system.

• Obtains medical records and laboratory results from providers and ensures CEFN clinic providers are aware of the results.

• Works with hospital sites to perform monthly cart checks and updates.

• Coordinates monthly on-call schedules for TeleSANEs and processes monthly TeleSANE invoices.

• Oversees daily fiscal and purchasing activities and assists in preparation and monitoring of budgets for Tex-TRAC and TAMU ACTS Clinic.

• Plans, implements and evaluates programs.

• Assists in identifying funding opportunities when needed.

• Submits purchase orders for Tex-TRAC equipment.

• Assists in establishing short- and long-term goals and strategic planning.

• Assists Associate Director and Forensic Nurse Manager in establishing goals, objectives, policies, and procedures for Tex-TRAC and TAMU ACTS Clinic.

• Develops and maintains relationships with stakeholders.

Records Maintenance

• Provides support to the providers, center director, Tex-TRAC staff, and others in collecting and maintaining necessary documentation for patients including resource materials, compliance, and records retention.

• Complies with state and federal privacy laws and rules.

• Ensures data is entered into spreadsheets.

• Ensures data is entered into medical record or databases within deadlines.

Travel

• Travels across Texas to perform maintenance and updates on Telehealth carts, delivers and picks up Telehealth carts, and other required equipment for use of Tex-TRAC program

Professional Development

• Attends training programs for professional development and continuing education to maintain competency and proficiency.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

• Health, dental, vision, life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

• 12-15 days of annual paid holidays

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month

• Automatically enrollment in the Teacher Retirement System of Texas

• Health and Wellness: Free exercise programs and release time

• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more

• Employee Tuition Assistance and Educational Release time for completing a degree while a Texas A&M employee

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.