Program Coordinator I

Position Details

Position Information

Recruitment/Posting Title Program Coordinator I Job Category Staff & Executive

• Administrative & Support Department SASN -Earth & Environmental Sci Overview

Understanding the Earth processes is of utmost importance in the modern world. We offer curricula in environmental sciences, environmental earth sciences, earth engineering and environmental sustainability and prepare our students for successful and rewarding careers or graduate studies.

Our faculty has strengths in water, soil and air pollution and innovative techniques to study them. Research and education emphasize practical applications, especially in the field. The department offers rigorous courses that are comparable to the best in the country. Student research is an integral part of the learning experience and provides opportunities for enhanced understanding. Technical abilities and effective communication are emphasized in preparation for successful careers and graduate studies. Small classes provide individual attention to students for enhanced learning. Our students are considered by both industry leaders and graduate programs to be well prepared for their chosen paths.

From the oceans to the atmosphere, Earth's surface and beyond, our faculty and students research all areas of Earth and Environmental Sciences. See our individual research areas for further information: https://sasn.rutgers.edu/academics-admissions/academic-departments/earth-environmental-science

Posting Summary

Rutgers University-Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Program Coordinator I for the Geophysics for Environmental Management Students (GEMS) project in the Department of Earth and Environmental Sciences, School of Arts and Sciences-Newark (SASN). Reporting to the Principal Investigator, this Program Coordinator I is responsible for the administration and coordination of the GEMS project.

This position is responsible for and not limited to the following:

• Coordinating day-to-day operations for the project.

• Coordinating all aspects of the project including GEMS programming, curriculum development, events and meetings, and coordination of and with participants, and related programs and academic and government partners.

• Providing operational support to project leadership, participating in project decisions, program development and implementation, and evaluation.

• Maintaining and supporting the use of department geophysical instrumentation.

• Conducting research in near surface geophysics in collaboration with GEMS participants, under the direction of the PI and co-PI.

• Planning and organizing annual project meetings and other events.

• Collecting, maintaining, and providing program information/drafts for funder reports.

• Establishing and maintaining effective relationships within Rutgers and with academic partners and collaborating laboratories.

Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.

FLSA Nonexempt Grade 04 Position Salary Annual Minimum Salary 57356.000 Annual Mid Range Salary 71372.000 Annual Maximum Salary 85388.000 Standard Hours 37.50 Union Description URA-AFT Administrative Payroll Designation PeopleSoft Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.

Seniority Unit Terms of Appointment Staff

• 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Requires a bachelor's degree or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of coordination, organization, report analysis, writing, research, and promotion/outreach.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Requires excellent oral and written communication skills, strong computer literacy, the ability to handle and prioritize multiple tasks, and to interact successfully with a wide range of individuals at all levels of the University community and with external academic and government partners.

• Must be able to work in a fast-paced, deadline-driven, stakeholder focused environment.

Preferred Qualifications

• Master's degree or Ph.D. preferred. Experience with and/or knowledge of science, technology, engineering, and mathematics (STEM) disciplines preferred.

• Knowledge of and expertise in near surface geophysics methods preferred.

Equipment Utilized

• Position regularly uses MS Office Suite, Cornerstone, RU Marketplace, ECRT, RAPSS, and knows or will learn any and all systems the University uses for grant accounting, submission, and administration; purchasing and procurement; travel and expense reimbursement; facilities and space scheduling and management, event management, communications, website and social media maintenance and updates, and all required geophysical and know or will learn all the equipment, software, and specialized materials needed to support the effective and efficient performance of this position now or in the future, including any materials, equipment, software, or databases required by academic partners, government laboratory partners, and funders.

Physical Demands and Work Environment

• Requires the coordination of and collaboration with multiple stakeholders including RU-N faculty, staff, students, administrators, and academic and government laboratory partners; and an understanding of the culture and policies within the Department, at SASN, RU-N, and RU, as well as in other academic and government settings.

• Fast-paced, deadline driven, stakeholder-focused, collaborative environment.

• Occasional weekend and/or evening work may be required.

• Travel to events (including overnight/out of state) and academic partner and student field sites will be required.

• Physical work involving field-based geophysical data acquisition required.

Special Conditions

Posting Details

Posting Number 24ST1481 Posting Open Date 06/27/2024 Special Instructions to Applicants Regional Campus Rutgers University-Newark Home Location Campus Rutgers University-Newark City Newark State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• What is the highest level of education you have completed?

• High School Diploma/GED

• Associate's Degree

• Bachelor's Degree

• Master's Degree

• Ph.D.

• Do you have have experience that demonstrates knowledge and understanding of coordination, organization, report analysis, writing, research, and promotion/outreach?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV

• Cover Letter/Letter of Application

• List of Professional References (contact Info)

Optional Documents