Program Coordinator I

Position Details

Position Information

Recruitment/Posting Title Program Coordinator I Job Category URA-AFT Administrative Department Mason Gross Sch Arts-Deans Ofc Overview

Mason Gross School of the Arts is a vibrant community of artists and scholars committed to pursuing excellence, innovation, and inclusivity. Its mission is to create socially relevant art, foster diverse programming and curricula, cultivate community partnerships, and advance the arts through teaching, creative activity, advocacy, and research that contributes to the public good. Comprising 1200 undergraduate and graduate students across programs in music, theater, dance, filmmaking, and art & design, Mason Gross is housed within Rutgers-New Brunswick, a premier Big Ten research university that serves some 50,000 students and is the flagship campus of Rutgers, The State University of New Jersey. The nation's eighth oldest institution of higher learning, Rutgers reflects the diversity of New Jersey, which is one of the most diverse states in the nation. The Rutgers-New Brunswick campus is located less than an hour by train or car to New York City and the beautiful beaches of the Jersey Shore and is just over an hour to Philadelphia.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Program Coordinator I for the Mason Gross School of the Arts (MGSA) - Dean's Office. This position reports directly to the Assistant to the Dean Supervisor with a dotted-line to the Associate Dean for Academic Affairs

Among the key duties of the position are the following:

• Manages the daily operations of the Dean's Office, Mason Gross School of the Arts (MGSA) and for ensuring efficient and effective operations of the Dean's Office through a wide range of administrative responsibilities.

• Serves as the first point of contact for campus visitors as well as inquires to the Dean's Office from faculty, staff, students, administrators, and all other stakeholders.

• Ensures office operations and procedures are well organized, communications and correspondence are coordinated, supplies are inventoried, ordered, and organized, space is organized, and clerical functions are performed.

• Provides administrative support to the Associate Dean for Academic Affairs, and as needed, the Dean, including, but not limited to calendar management, meeting scheduling and arrangements, event planning and administration of academic affairs.

• Coordinates the work of Mason Gross Curriculum Committee, collaborating with and guiding faculty, department chairs, and deans in the creation of new curricula and academic programs.

• Creates effective processes for approval, assessment, and benchmarking of both existing and new academic programs.

• Liaises with MGSA Office of Advising and Student Success.

• Provides administrative and logistical support for related programming and events as well key schoolwide meetings and events.

• Maintains a professional demeanor in a confidential, fast-paced, deadline-driven, customer service-focused environment.

• Performs work in a manner that furthers the mission of MGSA, Rutgers, and contributes to strategic goals.

Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement FLSA Nonexempt Grade 04 Position Salary Annual Minimum Salary 57356.00 Annual Mid Range Salary 71372.00 Annual Maximum Salary 85388.00 Standard Hours 37.50 Union Description URA-AFT Administrative Payroll Designation PeopleSoft Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.

Seniority Unit Terms of Appointment Staff

• 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Bachelor's degree in a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of coordination, organization, facilitation, report analysis, writing, and promotion/outreach.

• Two (2) years of relevant experience in a program coordination or administrative function.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Good communication skills.

• Strong computer skills and proficiency with developing spreadsheets, reports, and presentations.

• Ability to demonstrate attention to detail and self-motivation.

• Ability to collaborate in a collegial and cooperative fashion.

• Ability to maintain strict confidentiality and exercise good judgment.

• Strong skills in all forms of communication with a wide variety of internal and external constituents on behalf of the Dean's Office.

Preferred Qualifications Equipment Utilized

• MS Office Suite.

• Degree Navigator.

• SharePoint.

• Teams.

• Familiarity with or ability to learn the office equipment, software, and specialized programs and/or materials needed to support the effective and efficient performance of this position.

Physical Demands and Work Environment

• Fast-paced, confidential, customer-service focused environment.

Special Conditions

• May work occasionally nights and weekends.

• Must be able to work occasional off-site events, which includes the need to set up and manage logistics and transporting materials/packages to and from event sites.

Posting Details

Posting Number 24ST2165 Posting Open Date 09/17/2024 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Rutgers University

• New Brunswick City New Brunswick State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have a Bachelor's degree in a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of coordination, organization, facilitation, report analysis, writing, and promotion/outreach?

• Yes

• No

• Do you have at least two (2) years of relevant experience in a program coordination or administrative function?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV

• Cover Letter/Letter of Application

• List of Professional References (contact Info)

Optional Documents