Program Coordinator I

Job Title

Program Coordinator I

Agency

Texas A&M University Health Science Center

Department

IBT

• CGPM - Ramos

Proposed Minimum Salary

Commensurate

Job Location

Houston, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who we are

As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

What we want

The IBT Office of the Executive Director has established an internal Clinical Research Program Support Office. As the program gets off the ground and continues to grow, we are looking for a new program support position to assist with daily programmatic operations. The Program Coordinator P9 would fill this support role at 50%. The other 50% of this position's duties will be the programmatic support of the Executive Director's large Texas Regional Excellence in Cancer (TREC) grant.

What you need to know

Salary: Compensation will be commensurate to the selected hire's experience.

Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.

Required Education and Experience:

• Bachelor's degree or an equivalent combination of education and experience
• 2 years program-related work experience

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet, database, and presentation applications.

• Ability to multitask and work cooperatively with others.

• Interpersonal and communication skills.

• Planning and organizational skills.

Preferred Qualifications:

• Prior experience working in a research or clinical administration setting.

Essential Duties/Tasks

Programmatic

• Assists in the preparation and submission of new clinical trials/grants for both programs, including compiling program statistics. Assists in preparation of clinical trial or grant reports by compiling data for program leadership and IBT Associate Director. Maintains assigned building space for both programs, and reports updates to the Office of the Director Coordinates the creation, maintenance, and retention of files, records, and office supplies for the programs. Performs special analyses and project summaries for both program initiatives. Submits facilities/IT work requests as needed on behalf of program staff. Assists Clinical Research Program staff and TREC leadership with projects as required, including evaluation of the programs. Maintains and updates annual office/lab equipment inventory for both programs. Reviews and prepares documents for the programs. Attends meetings and seminars and takes notes for program leadership. Provides operational support for the IBT Clinical Research Program office and TREC program to include the exercise of discretion and independent judgement with respect to matters of significance.

Coordination

• Coordinates the planning, development and implementation of program events such as conferences, seminars, lectures, meetings and workshops, including the annual TREC Symposium event. Coordinates travel arrangements for program staff and visitors (flight, hotel, transportation), including preparing travel requests/expense reports and itineraries. Coordinates the creation, maintenance, and retention of files, records, and office supplies for the programs. Performs special analyses and project summaries for both program initiatives.

Communication

• Serve as a liaison between the program leadership, other TAMU components and funding organizations. Serves as primary point of contact (internal and external) for both programs.

Coordinates program communications and marketing, including the TREC website and Clinical Research Program webpage and related social media. Drafts and manages correspondence, communications, and reports for the programs. Researches, interprets, compiles, and responds to inquiries about guidelines, policies, rules, regulations, and procedures for the programs.

Purchasing & Fiscal Support

• Assists in preparation and monitoring of budgets for programs and events. Pays invoices for and tracks participant compensation for the Clinical Research Program.

Reconciles program Procurement and Travel cards monthly. Purchases supplies and equipment required by both programs, including off-campus clinical trial sites. Prepares and submits accounts receivable invoices for program-related services to customers.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.

• Health, dental, vision, life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums.

• 12-15 days of annual paid holidays.

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month.

• Automatic enrollment in the Teacher Retirement System of Texas.

• Health and Wellness: Free exercise programs and release time.

• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more.

• Employee Tuition Assistance and Educational Release time for completing a degree while a Texas A&M employee.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.