Program Coordinator I

Job Title

Program Coordinator I

Agency

Texas A&M University

Department

International Affairs

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Who we are

The Bush School of Government and Public Service, https://bush.tamu.edu, was founded in 1997, under President George H.W. Bush's philosophy that public service is a noble calling. Since then, the Bush School has continued to reflect that notion in curriculum, research, and student experience as the Bush School prepares students to become principled leaders in their fields and to reflect the value of public service throughout their careers.

What will you be doing?

As the Program Coordinator I, you'll be responsible for a range of standard and complex administrative duties supporting the Economic Statecraft Program's operations and research agenda. You'll report to the program's director as you're responsible for coordinating program logistics and operations related to events, outreach, and day-to-day support tracking budgets and coordinating activities.

What you need to know

Compensation is commensurate to selected hire's qualifications.

This position is funded from a grant/contract funding which is renewed under the provisions of the grantor of the contract. This position is contingent on the award of grant/contract funding.

Responsibilities:

Communications and Events

• Coordinates logistics for program events and meetings, including managing schedules, booking travel, coordinating with speakers and attendees, arranging space and equipment/AV, and promoting events and research to internal and external audiences. Liaises with panelists and/or co-sponsoring organizations and serves as main point of contact on events and meetings. Develops, edits, and updates program documents for internal and external audiences, particularly documents to promote events and program research. Runs and manages social media pages, including Facebook and Twitter.

Program Support

• Assists the Director in overseeing student workers and establishing workflows to monitoring and support student efforts. Assists the Director to effectively structure tasks, operations, and workflows to ensure tasks are completed efficiently and smoothly. Maintains programmatic records for all activities in Google Drive. Serves as a liaison and primary point of contact for the Program with internal and external audiences. Assists the Director in general development efforts including identifying grant opportunities, preparing applications and RFP response, and coordinating with TAMU support offices such as Sponsored Research Services, Research Development Services, Business Services, and the Bush School Development teams.

Budget/Contract Support and Editing & Research Support

• Assist the Director with budget and grant management, including processing reimbursements and payments through AggieBuy/Concur, monitoring program budgets, and coordinating payment for contracted services. Assists the Director and student researchers to edit and format papers for publication. On occasion, conducts independent research on topics related to the program.

Required Education and Experience:

• Bachelor's degree or equivalent combination of education and experience.
• 2 years of program administration and/or coordination experience

Required Knowledge, Skills, and Abilities:

• Ability to use technology to improve work practices and communication flows

• Excellent oral and written communication skills (including the ability to draft/edit correspondence)

Preferred Qualifications:

• Experience and full proficiency in Microsoft Office, Google Drive, Slack, and Zoom

• Working knowledge of design and website software (Publisher, Photoshop, etc.)

• Experience & proficiency using scheduling software such as Outlook, When2Meet, DoodlePoll, and/or Calendly

• Experience supporting student professional development

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as: sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. In addition, you have access to many benefits and perks, such as:

• Health, dental, vision, life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

• 12-15 days of annual paid holidays

• Up to eight hours of paid sick leave and at least eight hours of paid vacation  each month

• Automatic enrollment in the Teacher Retirement System of Texas

• Free exercise programs and release time for health and wellness programs

• All employees have access to free LinkedIn Learning training programs, webinars, and limited financial support to attend conferences, workshops, and more

• Educational release time and tuition assistance for completing a degree while a Texas A&M employee

For additional benefit information Click here

Our Commitment:

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume' or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.