California Department Of Education Aptos , CA 95001
Posted 2 weeks ago
Program Coordinator
Cabrillo College
Salary: See Position Description
Job Type: Full-time (100%)
Job Number: 2023-01775
Closing: 5/31/2024 11:59 PM Pacific
Location: Aptos, CA
Department: ACCESS
Employment Opportunity
We need YOU! Cabrillo College is looking for staff to provide quality programs and services for a diverse student population promoting ever-evolving needs as our students grow toward their individual aspirational goals.
Cabrillo is an Hispanic Serving Institution (HSI) with a special focus on enhancing the Latinx student experience. Come join our team, valuing high-level and innovative instruction, support services, a welcoming environment, and helping to change the world one student at a time!
This full-time, 12-months per year Program Coordinator
Position Overview
This full-time, year-round position involves multifaceted office administrative and programmatic support for the HSI Title III and Title V Grant Offices. This position monitors and oversees complex budget reports, serving as a liaison between Title III/V offices and other District departments, students, and the community, offering information and assistance to students and staff. Establishes and maintains grant-specific tracking systems, reports, records, and files, supporting grant directors with human resources processes and HSI events, provides resources, information, and training to grant staff, and may offer guidance to classified staff and student employees.
The HSI Grants Program Coordinator will oversee the coordination of goals, objectives, and activities related to Title V and Title III STEM grants, aiming to enhance educational opportunities and improve the success rates of Hispanic and low-income students.
The ideal candidate will share Cabrillo's commitment to educating its racially and socioeconomically diverse student population. Cabrillo College serves approximately 11,400 students per term. In the Fall of 2022, 58% of Cabrillo students are members of minoritized populations, identifying themselves as LatinX (51%), Multi Ethnic (5%), Asian (2%), Black Non-Hispanic (1%), Filipino (1%), American Indian/Alaskan Native (• Twelve (12) days vacation leave accrued annually; rate increases up to a maximum of twenty (20) days at year ten (10)
Twelve (12) days of sick leave accrued annually, seven (7) of which can be used as Personal Necessity days annually
Nineteen (19) paid holidays annually
Five percent (5%) Longevity award annually after ten (10) years of service with increases to fifteen percent (15%) at twenty (20) years
Professional Growth educational incentive program
As a classified staff member at Cabrillo College, you will join a vibrant community of professionals and educators working together to provide a positive educational environment where our students experience diverse academic and cultural perspectives.
Examples of Duties
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.
OTHER DUTIES• Participates in communications among departments to coordinate responses to students in crisis or requiring academic intervention.• Oversees program marketing including preparation and production of promotional materials, invitations and publications; updates and maintains the department or program website and social media accounts. (e.g., Assisting in community engagement efforts through activities such as managing social media, outreach initiatives, newsletters, and publications.)• Coordinates logistics of major events including liaison work with other campus departments and facilities, event participants, vendors and sponsors. (e.g., Coordinating and supporting events related to Title V/Title III STEM grants, such as site visits, professional development meetings, and outreach efforts such as HSI Week, Orientation, etc...).• Demonstrates sensitivity to and understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation and ethnic backgrounds of community college students, faculty and staff.• Performs related duties as assigned.
Minimum Qualifications
EDUCATION AND EXPERIENCE
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Additional experience as outlined above may be substituted for the education on a year-for-year basis, or additional education may be substituted for the experience on a year-for-year basis up to two (2) years.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of:• Program goals, objectives, policies, procedures and practices applicable to area of assignment.• District and community resources including governmental, community, and social service organizations and their functions.• Common issues and challenges facing a diverse population of community college students.• Student recordkeeping practices and procedures for processing and reporting student data.• District payroll and general accounting system operations, practices and procedures.• District rules, policies and procedures applicable to departmental and division operations.• Principles, methods and practices applicable to the design and implementation of public relations, outreach and marketing programs.• Research methods and analysis techniques.• Practices and techniques of sound business communication; correct English usage, including spelling, grammar and punctuation.• District policies, procedures and rules regarding budgeting, purchasing and expense reporting.• Basic grants administration methods and practices.• Applicable sections of the California Education Code, Title V and other applicable laws.• The Family Educational Rights and Privacy Act and other District, state and federal laws, rules, regulations and policies governing student records.
Skills and Abilities to:• Plan, coordinate and implement programs, services and activities to increase student engagement and academic success.• Comprehend requests for information or assistance, identify appropriate resources and advocate effectively for students and program participants.• Exercise tact and diplomacy in dealing with sensitive, complex and confidential student issues and situations.• Accurately and effectively evaluate student applications and records for program and services eligibility.• Organize, set priorities and exercise sound, independent judgment within areas of responsibility.• Develop and implement appropriate program procedures and controls.• Compose clear, concise and comprehensive analyses, correspondence, reports, studies, agreements, presentations and other written materials.• Reconcile and report statistical information utilizing complex spreadsheets and databases.• Make presentations and present proposals and recommendations clearly, logically and persuasively to diverse audiences.• Maintain confidentiality of District and student files and records.• Communicate effectively, both orally and in writing.• Understand and follow written and oral instructions.• Operate a computer and use standard business software.• Establish and maintain effective working relationships.• Uphold the District's mission, values and objectives including equity and Guided Pathways.• Support an inclusive work environment that fosters diversity, respect and engagement.
LICENSES, CERTIFICATES AND OTHER REQUIREMENTS
Additional Information
Application Process:
Complete the application and answer all supplemental questions; provide detailed information to aid in determining the minimum qualification requirements have been met
Attach resume
Attach all unofficial Transcripts for college coursework completed (copies, photos, and downloads are acceptable) displaying any degrees conferred. Foreign transcripts must be evaluated for U.S. equivalency at the applicant's expense -https://drive.google.com/file/d/1KGJTFIrRv2PERt9gT4AEOAsvI7PKIhwb/view for more information.
Please note: All application materials must be received by 11:59 pm on the closing date indicated above.
Attention Applicants
Only completed applications with the above required documents will be reviewed by the committee. Application materials not required (including cover letters or letters of recommendation) for this position will not be reviewed.
Remove personally identifiable information such as personal photos, social security number, birth date, age, and gender from your application materials. Expenses related to the recruitment process are the responsibility of the applicant. Cabrillo is unable to sponsor work visas. A position eligibility pool may be established in order to fill other full-time, part-time, or substitute assignments as needs arise.
Questions? Concerns? Please contact HR as Departments, Divisions, and Committee Members are unable to discuss active recruitments with potential candidates.
Selection Procedure
A search committee will review and invite applicants for an interview. Meeting the posted requirements does not guarantee an interview.
A written performance exercise and/or presentation may be a part of the interview, and finalists may be invited to return for a second interview.
All notifications will be via email, and can also be accessed through yourhttps://www.governmentjobs.com/
Conditions of Employment
Selected candidates given a conditional offer of employment are required to submit tuberculosis screening clearance results, proof of eligibility to work in the United States, and present their Social Security card upon hire (for payroll purposes).
EEO Statement
Cabrillo College is an equal opportunity employer and actively seeks a diverse pool of qualified applicants. The policy of the College is to encourage applications from all persons. No person shall be denied employment because of ethnicity or race, color, sex or gender, gender identity, gender expression, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status or protected veteran status.
Accommodations
Persons with disabilities who require reasonable accommodation to complete the employment process must notify Human Resources at mailto:cabrillohr@cabrillo.edu.
To apply, please visit https://apptrkr.com/5244761
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Requirements / Qualifications
Requirements / Qualifications
California Department Of Education