Program Coordinator, College Of Arts And Sciences

Position Summary

Are you a dynamic and organized individual with a passion for higher education and a knack for coordinating diverse programs? Whitworth University seeks a dedicated Program Coordinator to join the College of Arts and Sciences (CAS) Administrative Services team. As a Program Coordinator at Whitworth, you will play a pivotal role in shaping the student experience, fostering academic excellence, and contributing to a mind and heart education. Suppose you are ready to make a positive impact on the lives of students and be part of a collaborative and innovative university. In that case, we invite you to explore this exciting opportunity at Whitworth.

This position works with the following departments:

• Engineering and Physics

• Math and Computer Science

• Theater

Core Responsibilities

Administrative Support | 35%

• Assist in all aspects of ongoing department reviews, publications, and accreditation work.

• Assist department chairs in producing course schedules, faculty contract loads, and relevant updates to the university website and catalog.

• Onboard new faculty members and returning adjuncts/lecturers.

• Coordinate, gather, process, and distribute scholarship information.

• Assist with planning, coordination, and implementation of departmental, program, or CAS lectures and activities; book travel, process contracts, maintain visit itineraries, and advertise events.

• Support faculty job searches, including coordinating on-site candidate visits and travel arrangements.

• Coordinate travel arrangements for faculty and sponsored student travel.

• Coordinate communication between faculty and students using flyers, Blackboard, and emails.

• Take and distribute minutes for department meetings.

Supervisory Duties and Fiscal Support | 35%

• Hire, train, and supervise student workers; coordinate employment process, including entry of work authorizations, management of timecards, notices, etc.

• Monitor, track, and forecast departmental and program budgets; advise on purchasing decisions.

• Process check requests, purchase orders, and reimbursements; complete monthly purchasing card reports for faculty as needed.

General Office Support | 25%

• Coordinate university support services with registrar, bookstore, Financial Aid, information technology, food services, business office, academic affairs, print shop, publications, etc.

• Coordinate arrangements for classroom and office needs for departmental faculty.

• Provide technological support using the Internet and Microsoft applications, including the use of office machines in the departments.

• Provide logistical support for other campus duties and projects of department faculty.

• Create and maintain physical and/or electronic files, archives, and reports for the departments, as needed.

• Coordinate service of building-specific facilities and administer requests for facilities and other university support services; designated as building monitor.

• Maintain office supplies for department work rooms, including printer maintenance as needed.

• Oversee the process of ordering textbooks, desk and exam copies, and library materials.

Other | 5%

• Provide back-up administrative support for the Honors Director.

• Assist with CAS projects

• Perform other related duties as assigned.

Qualifications | Knowledge, Skills, and Abilities

Education and Experience

• Whitworth considers candidates with a wide range of educational backgrounds. We value the skills and knowledge candidates bring to Whitworth, regardless of the paths they have taken to acquire them.

• Work experience that matches the responsibilities of the position.

• University experience desirable.

Whitworth Values

• A personal commitment to the Christian faith and to the integration of faith and learning.

• Demonstrated growth in cultural competence, awareness of societal and structural inequities, and proven experience in effectively establishing relationships and positive communications with students and other constituents across multiple dimensions of diversity including, but not limited to, race, gender, varying abilities, nationality, sexual orientation, gender identity, class or religious perspectives.

• A commitment to the educational mission of Whitworth University as a comprehensive Christian liberal arts university affiliated with the Presbyterian Church.

Knowledge, Skills, and Abilities

• Knowledge of current academic, business, and administrative practices and procedures.

• Effective organizational, analytical, verbal, and written (grammar, punctuation, proofreading) communication and interpersonal skills.

• Demonstrated ability to work collaboratively with a wide array of constituents.

• The ability to multi-task and perform a wide variety of tasks with minimal supervision and multiple interruptions.

• Ability to supervise student employees.

• Ability to work with confidential information.

• Willingness and ability to learn new tasks and new computer programs.

• Ability to plan and schedule events.

• Demonstrated proficiency with Microsoft 365, and Adobe.

Position Details

Schedule

Full-time (.75 FTE) | 9-months | 40 hours per week

Start date: August 16, 2024

A background check and sexual misconduct check will be required of the successful candidate. A resume, cover letter, faith statement, names, email addresses, and phone numbers of at least three (3) professional references will also be required.