Program Coordinator

Aym Alliance Inc. Monrovia , CA 91016

Posted 2 months ago

Category : Program Manager

Program Coordinator


Requirements:
Aerospace environment experience required, 2+ years minimum
Program Coordination/Program Management experience
Full life cycle aerospace program and project coordination, from inception through completion
MS Office
Experience monitoring program costs, schedule and technical performance from inception to completion.
Experience as a primary customer contact for program activities, leading program reviews and customer meetings.

Position Summary:
Coordinates all phases of assigned aerospace programs and projects from inception through completion. Project plans, long and short-range goals and milestones. Adherence to master plans and schedules, identifies program problems and implements approved solutions, such as allocation of resources or changing contractual specifications. Project focal point for internal coordination and reports to Program Management. Responsible for deliverable content, quality, schedule and cost control. Assists in providing input for monthly estimates to Complete (ETCs) and Earned Value (EV) to Finance/Management.
See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Download the
LiveCareer app and find
your dream job anywhere
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Program Administrative Coordinator

Pacific Clinics

Posted 4 days ago

VIEW JOBS 11/16/2018 12:00:00 AM 2019-02-14T00:00 Job Title: Program Administrative Coordinator Classification/Grade: Non-exempt/Grade 59 Ultipro Code: PGADC Site/Program: Various Reports To: Program Director III Approved Date: August 16, 2018 POSITION SUMMARY: The Program Administrative Coordinator will coordinate and performing the administrative functions in overall support of the assigned programs. Provides skilled administrative support to the Program Director, ensuring confidentiality, accuracy and completion of work in a timely manner. In the absence of the Program Director, the Program Administrative Coordinator will oversee the day-to-day operations of the program. ESSENTIAL DUTIES AND RESPONSIBILITIES: * Guides department management developing and maintaining sound organizational structures, improving management methods and procedures, and seeing to the effective use of personnel and resources. * Monitors and evaluates the effectiveness of work flows and protocols throughout the assigned Program(s). * Develops, accumulates and analyzes a variety of data related to functions of the Program(s) including charts, graphs, or reports reflecting effectiveness and efficiency standings and planned versus actual accomplishments, including narrative explanations for variations indicated. * Writes and/or edits reports, information papers and other informational material designed primarily to report functions of the department. * Collaborates with supervisors, program staff, and support services staff to provide continuity in administrative services to support program service delivery, and promote effective problem-solving and inter-program cooperation. * Acts as liaison between Program Director/Manager and their subordinates to follow-up/ensure projects are completed as planned, identifying deadlines for reports, proposals and contracts; ensures contract compliance and adheres to deadlines. * Works with program staff to ensure required forms and paperwork are completed within deadlines, tracks progress and provides compliance reports, including required action plans and consumer documentation. * Maintains workflow in absence of Program Director, referring assignments to appropriate staff and following-up as necessary. * Provides administrative supervision to psychiatrists and nurse practitioners on-site ensuring that agency protocols are followed and coordinates coverage as needed. * Assists in assuring staffing needs are met to comply with licensing and other contractual agreements. * Acts as site complaint representative and logs and responds to any consumer complaints/grievances in accordance with agency policy. * Collaborates with Program Director/Team Supervisors to review charting and documentation to ensure accuracy, completeness and compliance with Pacific Clinics' standards: Participates in internal chart audits. * Collaborates with the Support Services staff and the Program Director to ensure that medical record requests and subpoenas are responded to in accordance with agency policy. * Collaborates with the Support Services staff to coordinate intake process on site, assign staff, communicates and tracks required information. * Ensures the timely submission of all performance appraisals, new hire and termination paperwork and other employee status changes within the program including informing HR of employee leaves of absence, work-related injuries and employee incidents. * Runs reports using Welligent and Dashboard Analytics to monitor program census, staff productivity, program funding source targets/revenue, client count, inactive clients, and other reports as requested and distributes to staff as required. * Researches, gathers and organizes data; prepares proposals and reports for review as directed. * Participates in preparing program budgets and oversees budgeted expenditures to ensure compliance with approved budgets. * Assists Program Director and the Regional Support Services Manager in the general management of the program facility which includes, but is not limited to: space planning, facility maintenance, resolving operational issues, scheduling conference/training rooms, keys, safety and security. * Ensures program staff receive and are familiar with all program Procedural Manuals, Program Operations Manuals, and all policies and procedures updates. * Develops and maintains knowledge of Administrative policies and procedures and assures assigned staff are in compliance, including timely preparation and submission of related paperwork; informs staff of Agency-wide policy changes. * Acts as point of contact for program staff regarding Information Systems issues and assists as Welligent superuser or subject matter expert as assigned. * Coordinates onboarding of a new employee within the program; provides informational packets and obtains any necessary items for new hires; may provide training in policies, procedures, computer usage and related items; creates, maintains, and updates program personnel files as required by licensing and program contract requirements. * Ensures all safety and health standards are followed and responds to safety issues within the program in a timely manner; runs on-site health and safety meeting. * Reports to work on time and maintains reliable and regular attendance. * Models Pacific clinics' approach, mission and core values in all communication and correspondence. * Communicates effectively in a competent and diverse consumer population and promotes favorable interaction with managers, co-workers and others. * Performs other duties and work projects as assigned. QUALIFICATIONS/SKILLS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. ORGANIZATIONAL RELATIONSHIPS/INTERACTION: Initiate and maintain professional interactions and communication with Clinics' employees and/or others. Position works as part of a multidisciplinary team and interacts with all levels of organizational staff and management; outside auditors and/or Agency vendors. Leadership * Communication – Effectively and consistently communicates contract and compliance directives to staff. Encourages interactive discussions and maintains an open-door policy. Ensures that all staff within the program are properly educated and informed about matters relating to the Agency, program, and division. * Relationships and Attitude – Models professionalism by maintaining effective working relationships, following all policies and procedures and approaching challenges with a proactive and positive attitude. Also develops strong, trusted relationships with colleagues and customers. * Attendance –Models good attendance by adhering to their regular work schedule and at times working additional or varied hours to accommodate workflow. * Problem Solving – Ability to analyze problems and implement acceptable solutions. * Confidentiality - Maintains the confidentiality of all business documents and correspondence. * Staff Development - Identifies opportunities to cultivate leadership among all staff, including developing and enhancing mentoring and communications systems to coordinate the promotion of shared learning and best practices among managers. Requirements EDUCATION and/or EXPERIENCE/POSITION REQUIREMENTS: * Bachelor's Degree business management, related field or equivalent work experience. * Minimum 5 years' experience in administration and staff supervision. * Professional level of proficiency with Word, Excel, Visio, PowerPoint and SharePoint. * Prior work experience with electronic health system a plus. * Thorough knowledge of business English, spelling, punctuation, and general office practices and procedures. * Very effective verbal and written communication skills. Effective work organization skills and ability to work with minimal supervision. * Ability to work effectively as a team player. * Ability to be flexible and work in a changing environment. * Ability to establish and maintain complex and confidential files, records and official documents. * Ability to solve problems and make routine recommendations. * Ability to work effectively with diverse consumers and staff. * Must possess a valid California driver's license and maintain an insurable driving record under the Clinics' liability policy. PHYSICAL DEMANDS: While performing the duties of this job the employee is frequently required to stand or sit. The employee is required to use hands to produce records and/or documentation in manual or electronic format. The employee must regularly lift and/or move up to 5 pounds and occasionally move or lift up to 10 pounds. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. WORK ENVIRONMENT: While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and outside weather conditions. The noise level in the work environment is usually moderate. Community outreach is also required. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. SITE SPECIFICS: A review of this description has excluded the marginal functions of the position that are incidental to job performance of the fundamental job duties. All duties and requirements are essential job functions. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the Los Angeles Fair Chance Initiative for Hiring. _______________________________________________________________________________________________________ We provide equal employment opportunities to all qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, marital status, national origin, citizenship, veteran or qualified disabled veteran, ancestry, age (over 40), physical or mental disability (an impairment that limits a major life activity, medical condition (cancer-related or genetic characteristic), or any other classification protected by law. In addition, Pacific Clinics will provide reasonable accommodations for qualified Pacific Clinics Monrovia CA

Program Coordinator

Aym Alliance Inc.