Program Coordinator, Assoc Vice President's Office

Essential Duties

1.Drafts a variety of written materials, including detailed individual prospect briefings and endowed gift agreements, proposals in support of specific University initiatives and internal and external correspondence that conforms to the style and voice of the sender.2. Coordinates research on individual donors and the history and status of gift commitments as needed by gift officers and other University officials.

Ensures the accuracy of gift acknowledgments and all information communicated to donors and prospects.3. Prepares reports on prospect pools summarizing giving, status, affiliation and other data points, as needed.4. Assists in the coordination of special events, including dedications, donor recognition events and celebration of special initiatives to ensure timely and successful completion of the proceedings.5.

Designs and produces ad hoc reports based on data extracted from primary databases to support fund raising programs.6. Oversees stewardship functions to ensure that donors receive ongoing communication regarding the benefits of their gifts to Yale.7. Supports fundraising directors and gift officers in a range of additional activities related to the University's development effort, as needed. 8. May perform other duties as assigned.

Required Education and Experience

Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Position Focus:

Reporting to the Associate Director of Development Initiatives in the Office of the Associate Vice President (AVP) of Development, the Program Coordinator (PC) serves as the key administrative support and is a critical member of the AVP team. The PC demonstrates effective communication skills, and initiates and prepares draft communications for the AVP to send to donors and others.

The PC manages the AVP's calendar, schedules meetings, generates meeting agendas, prepares meeting materials including PowerPoint presentations, and assists with the management of virtual meetings. The PC prepares expense reports and makes travel arrangements. In addition, the PC creates content for various purposes, ranging from meeting notes to more complex pieces tied to a specific project, and works on a multitude of special projects.

The PC drafts correspondence, briefings, proposals, and stewardship reports and has excellent writing skills. The PC partners closely with others throughout the Office of Development especially program coordinators on fundraising teams (primarily the teams in the Alumni Fund, Leadership Giving, Major Gifts, Planned Giving, Prospect Development, and Reunion Giving), fosters collaboration, and helps maintain efficient, accurate, and timely workflow for the AVP team. The Program Coordinator is an important member of the AVP team and the direct reporting teams to the AVP and contributes to the overall success of multiple programs across the Office of Development. This position is an ideal opportunity for a flexible, independent, collaborative, and solutions-oriented individual who enjoys working in a fast-paced working environment.

The Essential Duties listed below are generic in nature. Applicants will find the detailed responsibilities listed in this Position Focus to be most relevant to the position.

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.