Program Consultant Supervisor - Structure & Bridge

Title: Program Consultant Supervisor

• Structure & Bridge

State Role Title: Prog Admin Specialist III

Hiring Range: $84,858 - $137,985

Pay Band: 6

Agency: VA Dept of Transportation

Location: Dept of Transportation

Agency Website: https://www.virginiadot.org/jobs/default.asp

Recruitment Type: General Public

• G

Job Duties

What drives you? Whether it's knowing the work you do makes a difference, having a great work/life balance, working on exciting and challenging projects, leading innovation, and championing change or simply working with a great group of people who are committed to professionalism. At the Virginia Department of Transportation, we have something for you.

Our Structure and Bridge Division is seeking a Program Consultant Supervisor

• Structure and Bridge to join our team.

The selected candidate will be responsible to plan and deliver the divisions Professional Services Contract Program. Provide contract administration and compliance as directed by PSPO (Professional Services Procurement Office) for the procurement and management of professional engineering/consultant services. Duties may not include all the work examples given, nor does the list include all that may be assigned.

• Oversee and manage all division functions relating to professional services, procurements, awards, negotiations, contract management, task assignment, contract renewals, supplements and modifications, and compliance.

• Supervise Business Coordinator to ensure accounting and financial transactions are processed accordingly to policies and procedures and Prompt Pay Act compliance.

• Ensures that consultants adhere to all contract requirements and submit required contract reporting.

• Manage and monitor consultant spending on all tasks.

• Track contract completion dates and work closely with PSPO to coordinate new contract start up activities to ensure contracts are executed without disruptions to the program.

• Review and prepare emergency contracts and/or task orders.

• Partner with Internal and External customers to include districts and division staff to identify needs and develop implementation strategies. Additionally, will work closely with Civil Rights Division on issues pertaining to DBE & SWaM Goals.

• Leads and generates awareness on training initiatives in partnership with Workforce Development.

Minimum Qualifications

• Considerable knowledge of state contract management policies and procedures.

• Knowledge of state procurement policies and procedures for professional services.

• Skill in applying administrative, managerial, and supervisory principles and practices.

• Ability to supervise staff in the performance of duties related to Accounts Payable and invoice processing.

• Ability to manage a large and complex program with competing demands and requirements.

• Skill in with the managing and/or overseeing of professional services contracts.

• Ability to develop operational budgets and spending plans and monitor and analyze data.

• Ability to communicate effectively orally and in writing with internal and external customers and make presentations and conduct meetings.

• Ability to interpret laws, regulations, policies, and procedures.

• Ability to establish and maintain effective working relationships with all levels of Department management and with the consultant community.

• Skill in the use of computers and web-based applications.

Additional Considerations

• Knowledge of federal and state transportation regulations, policies, and procedures.

• A combination of training, experience or education in engineering, business, accounting, finance, economics, public administration, or related field desired.

• Experience using MS Project and MS Office applications.

• Experience with government accounting process.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references.

VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request and coordination among the respective District Engineer or Administrator and Chief. Assignments are updated annually. Not all designated employees are provided an emergency operations assignment.

Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy.

We are a "Virginia Values Veterans" (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

Contact Information

Name: Shiron Haskins

Email: shiron.haskins@vdot.virginia.gov

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.