Program Clerical Specialist

Budget Title Clerical Specialist 1 Campus Title Program Clerical Specialist School/Division Research Foundation Department RF METS Staff Sub-Type Staff & Administration Salary Level No Response Salary Range $39,000-$42,000 DOE Position Effort Full-Time If Part-Time, enter FTE: Is this a temporary position? No If Temporary, enter End Date: Position Summary

The Clerical Specialist for the Migrant Education Tutorial and Support Services Program (METS) will be the first point of contact for all data collection and reporting needs for the program. This role is responsible for maintaining and updating all databases used by the NYS METS program including but not limited to MIS2000, Migrant Student Information Exchange (MSIX), and WebApp which contains services delivered to migrant eligible students.

As a Research Foundation employee at SUNY Cortland, this position includes yearly cost of living increases and access to professional development opportunities. This position also includes retirement benefits, attractive Health Care options, including dental and vision insurances, and paid parental and family leaves. This position also offers paid time off and supports a work/life balance with annual compensation of $39,000-42,000, DOE.

Major Responsibilities

Data Coordination

• Maintain and update the MIS 2000, MSIX, and WebApp database which includes uploading data to the state server on a regular and timely basis for the METS programming needs.

• Manage student and family data documented by recruiters, including Certificates of Eligibility (COE) and departure forms, ensuring proper identification and correct district assignment for students.

• Responsible for accurate entry of all necessary data collected from METS staff such as student movement, METS administered assessments, group service delivery data, state scores, and transcript information.

• Coordinate the flow of referral and movement data between recruiters, databases, and METS staff.

• Maintain, organize, and file current and previously eligible student records.

• Provide student and service data to METS Director, staff, recruiters, and NYS Data Director regularly and as requested, responding to inquiries regarding the data in a timely manner.

• Create reports for METS Director, Migrant Educators, recruiters, state Director and district personnel as requested or needed.

• Attend statewide training for the operation and updates of METS databases at least twice a year and/or as needed.

• Serve as a liaison for information including but not limited to; notify and communicate with districts regarding migrant eligible children receiving free lunch under Title 1, part C (Migrant Education).

• Responsible for reconciling and auditing METS data from the Student Information Repository System on a yearly basis or as needed for accuracy.

Clerical/Program Coordination

• Participate in office duties including answering phones, responding to inquiries, organizing METS supplies and incoming instructional supplies, and preparing for student, staff and parent events.

• Coordinate parent meetings, including scheduling, creating agendas, monitoring attendance, and sending final reports to the state as required.

• Compile and complete reports for each parent engagement meeting based on statewide requirements.

• Coordinate family enrichment activities based on the needs of parents and families locally.

• Attend statewide conference and trainings surrounding parent engagement provided by the NYSMEP Statewide Support Team (SST) as needed.

Job Requirements - Knowledge, Skills and Abilities (KSA's) (not minimum qualifications, but KSA's needed to successfully perform the responsibilities of the position):

• Demonstrated office experience

• Demonstrated literacy, numeracy and computer skills

• Experience working with school districts or other county agencies and stakeholders

• Ability to work independently and as a team

• Accuracy and strong attention to detail

• Good written and verbal communication skills

• Good problem solving and reasoning skills

• Effective organizational skills

• Ability to meet deadlines and complete tasks in a timely manner

Functional and Supervisory Relationships

Reports to and receives supervision from the METS Director. Works closely with the NYS Identification and Recruitment Coordinator for data collection and reporting. Provides support to METS staff including Director, Educators, Recruiters, and office administrative staff.

Required Qualifications

• Some college level coursework and a minimum of 2 years progressive clerical/office experience-or;

• High school diploma or its equivalent, plus a minimum of 4 years progressive clerical/office experience

• Data entry experience

• Demonstrated experience using computers and programs such as Microsoft Office products such as Excel and Word

Preferred Qualifications

• Associate's degree in administrative support, clerical and/or business administration, and/or a relevant field

• Experience working in higher education, school districts or other county agencies and stakeholders and/or not for profit agencies.

• Prior Experience working with program grants

EEO Statement

As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY

will not discriminate in its employment practices due to an applicant's race, color, creed,

religion, sex (including pregnancy, childbirth or related medical conditions), sexual orientation,

gender identity or expression, transgender status, age, national origin, marital status,

citizenship, physical and mental disability, criminal record, genetic information, predisposition

or carrier status, status with respect to receiving public assistance, domestic violence victim

status, a disabled, special, recently separated, active duty wartime, campaign badge, Armed

Forces service medal veteran, or any other characteristics protected under applicable law.

Job Close Date

Posting Detail Information

Posting Number S23141 Review Start Date 06/25/2024 Open Until Filled Yes Quick Link for Direct Access to Posting https://jobs.cortland.edu/postings/8674

Special Instructions

Special Instructions to Applicant

Special Instructions to Applicant