Program Assistant, Upward Bound Program

Position Status & Special Application Instructions

Posting Number NC00617 Benefits Eligible? Yes Section Student Success Number of Positions Available 1 Anticipated Start Date or Semester TBD Posting Date 04/05/2024 Position Status Temporary, Renewable Contingent Upon Funding Union Status Non-Union End of Temporary or Limited Position Priority given to applicants who apply by 04/19/2024 Closing Date Open Until Filled Yes Special Instructions/Information for Applicants

Initial review of applications will begin by April 19, 2024, and we will continue reviewing applications until position is filled

Posting Details

Classification Information

Salary Grade / Rank 7NC Proposed Starting Salary Range $45,500-$49,000 Benefits

Full-time employee benefits include:

• Comprehensive Health Benefits and Rewards for Wellness Incentives

• Generous Paid Time Off

• Family/Parental Leave

• Tuition Waivers at RIC, CCRI & URI

• Retirement Plan

• Long-term Disability Coverage

• Variety of voluntary add-on's

For a complete listing, visit:

http://www.employeebenefits.ri.gov/benefits/new/index.php

FLSA Exempt Branch of Service Non Classified AA / ADA Statement

As an Affirmative Action/Equal Opportunity institution that values and is committed to inclusion and to expanding the diversity of its faculty and staff, the College invites members of protected classes, including minorities and persons with disabilities, to identify themselves as such at the time of application.

Position Information

Position Title Program Assistant, Upward Bound Program Career Ladder Eligible? No Career Ladder Path

N/A

Department Name Upward Bound Full Time / Part Time Full Time Scheduled Work Week / Hours / Area

35 hours a week Monday-Friday 8:30am-4:30pm, some evenings and Saturdays.

Academic or Calendar Year Calendar Number of Employees Supervised 0 Position Overview

The Center for Scholar Development is the home to the four campus TRIO programs, Upward Bound, Student Support Services-Regular, Student Support Services-STEM, and the McNair Scholars, as well as the college Preparatory Enrollment Program. The mission of the CSD department is support educational pathways in an affirming environment for first generation scholars in their pursuit of post-secondary success.

Primary Purpose

Assist the Project Director with the day-to-day administration of student programming, recordkeeping, and communication with families, students, alumni and partner high schools. Responsible for maintaining all program databases and online application systems, managing program inventory and technology, as well as the collection, maintenance and reporting of student, program, and financial data for the TRIO Upward Bound Program in the Center for Scholar Development

Essential Duties

• Assist with the development and implementation of effective tools and procedures to collect, input, verify, and produce reports related to enrollment, graduates, and the operation of the Upward Bound Program.

• Assist the Project Director with the collection, maintenance, and integrity of data pertaining to student attendance, academic progress, high school graduation, and college entry and persistence.

• Work collaboratively with the Upward Bound staff and community partners to effectively ensure timely execution of print and electronic communication to students, families, and target high schools.

• Maintain and update all program participant data-related (contact) information.

• Track alumni progress in post-secondary education through the National Student Clearinghouse and direct outreach; develop and administer alumni follow-up surveys, prepare reports detailing results

• Coordinate with MIS, updates to system and building relevant queries and reports.

• Research, prepare and coordinate data for program management, grant purposes, and the preparation and completion of the federal Annual Performance Report (APR)

• Assist Project Director with the management of budgets to ensure compliance with accounting and procurement procedures

• Provide support to Program director and staff with program activities (i.e., on/off campus trips and events, Scholar/Parent Orientation, Faculty Orientation, campus space reservations, etc.).

• Serve as the office PeopleSoft, Blumen, and JotForm specialist and troubleshooter.

• Assist with the management of the Program's website and social media accounts (i.e., Facebook, Instagram, Twitter)

• Serve as the front-facing person of the Upward Bound Program to support visitors (students, teachers, and parents), program inquiries, and requests for data from both internal and external stakeholders.

The College requires that all applicants and employees be able to perform the above essential duties of the job and will explore reasonable accommodations for individuals with documented disabilities in accordance with ADA requirements.

Occasional Duties

Perform other duties and responsibilities as assigned by the Director of Upward Bound

Required Skills, Knowledge, and Abilities

• Experience working with data and using Microsoft Excel and/or databases

• Working knowledge of PC software for data management.

• Strong technological and data management skills.

• Excellent written, oral communication and organizational skills.

• Ability to collaborate with others.

• Ability to remain calm under pressure

• Ability to respond to colleagues, families, and students in a polite, sensitive, and competent manner

Required Qualifications

Education and Experience:

High School Diploma and (6) years of experience in a fast-paced office

OR

Associate's degree in a related field and (3) years of experience in a fast-paced office

OR

Bachelor's degree in a related field with (2) years of experience in a fast-paced office

Preferred Qualifications

• A minimum of two years' working with data and/or software systems.

• Demonstrated ability to work effectively with low-income, first-generation students.

• Bilingual

Environmental Conditions

The employee is not exposed to known adverse environmental conditions.