Program Assistant

Dept Number/Name: 0-1775-000 / Institute for School-Community Partnerships, Integrative Services, and Child Mental Health and Educational Policy

College Division: Acad Affairs-Coll of Education

Salary Plan: Staff

Job Code/Title: 2204 / Administrative Specialist

Hiring Salary/Salary Range: $33,000 - $35,000

Position Number: 00032591

Position Location: Tallahassee, FL

ORGANIZATIONAL SUMMARY:

The Fiscal & Business Analyst I serve as a liaison among departments stakeholders in order to gain understanding of the structures, policies, and operations of an organization and recommends solutions to enable the organization to achieve its goals.

The position works with department administration to define, validate and implement the optimal solutions for the Technology Transfer Office needs. The position performs professional accounting activities for specialized, complex and/or functional areas requiring the expert knowledge and professional application of accounting principles, practices, and techniques in accordance with industry standards, current laws, and university policies.

POSITION SUMMARY:

Assist Federal Educational Programs (BFEP) and LEAs in implementing all aspects of the Title I, Part A program as prescribed in the Every Student Succeeds Act (ESSA).

RESPONSIBILITIES:

Answer telephone, route and make calls, record messages, answer questions and provide information. Prepare, type and update a wide variety of records, reports, special projects, letters, and documents.

Research and prepare technical reports, documents or contracts as directed by supervisor. Perform clerical duties required by activities and functions of the program/project including preparing and sending correspondence, receiving and routing incoming/ongoing mail.

Enter appropriate information into databases according to program and project guidelines. Create and maintain files; handle applications, fiscal and progress reports, forms, grants, records, minutes, guides, manuals and other assigned projects.

Maintain calendar for scheduling appointments, use of assigned facilities, interviews, deadlines, arrangements for meetings and program responsibilities, posting staff itineraries as needed. Assist with or perform the duties of bookkeeper as directed. Maintain current information on all applicable policies and procedures; process routine matters within established policies.

Prepare documents such as, purchase order requests, project report, and documents under project guidelines and requirements. Assist local and statewide clients, consultants, districts and universities as assigned. Make travel arrangements and prepare itineraries.

Attend and take minutes of staff meetings and other meetings as assigned to maintain proper records for communication, documentation and audit purposes. Uses spreadsheet and database programs to prepare charts/graphs, maintain and create databases, conduct basic data analysis. Develop materials for use for presentation, conferences, and workshops. Assist in setting up for conferences and meetings.

Assists with dispensing information from the Tampa Campus on office procedures, financial functions and the operation of equipment. Assists others on the grant with how to use USF modules.

Utilize a computer for word processing and other specific programs. Demonstrate knowledge of the operation and programs of the project. Ability to efficiently and effectively manage multiple tasks in stressful situations.

Ability to establish and maintain positive working relationships with others. Ability to deal effectively and courteously with the public. Ability to complete assignments with little or no supervision. Ability to maintain confidential records.

Other duties as assigned.

POSITION QUALIFICATIONS:

MINIMUM:

This position requires a high school diploma or equivalent, with at least four years of experience in an office or administrative support position. Additional education may not be substituted for this experience requirement.

PREFERRED:

An Associate's degree or higher, with at least four years of experience in an office or administrative support position. Additional education may not be substituted for this experience requirement.

USF Tampa

Information for Applicants

This position is subject to a Level 1 criminal background check.

Job Opening Number: 35664

Posting Date: 11/13/2023

Posting End Date: 03/07/2024

How to Claim Veteran's Preference:

This position allows eligible veterans and their spouses to claim Veterans' Preference pursuant to Florida Statute 295.

Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination.

Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.

For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.

How To Apply

Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.

YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

Click here for additional tutorial information.

To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu.

Equal Employment Opportunity

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.

The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.

USF's Equal Opportunity Affirmative Action Statement.

Federal Rights

Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA).

Work Location

Tallahassee, FL

About USF

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S.

News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

Working at USF

With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.

We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.

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