Program Assistant

University Of California Davis , CA 95616

Posted 2 weeks ago

Under supervision, function as the logistical representative for the delivery of Resource Center for Family Focused Practice statewide contract training, totaling approximately $2 million in contracts per year. Develop professional relationships with county contacts, instructors and off site vendors to ensure successful assessment, development, and implementation of standardized and customized on site, online and distance learning training.

Conduct event/Course planning such as contacting agencies for marketing purposes and updating contact list making, travel arrangements, gathering and duplicating materials, and confirming logistical information.

Track and monitor expenses and track inventory. Provide on-site support. Type and format a variety of documents. Process enrollment and evaluations. Maintain schedules and calendars.

Physical Demands:

Lift and move boxes of course materials weighing up to 50 pounds.

Work Environment:

Valid CA driver's license to drive to various locations throughout California including overnight travel

Work variable hours and overtime during peak periods.

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Additional information and specifics regarding the policy are available at http://breathefree.ucdavis.edu/index.html

Background Check Required:

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

Yes

Qualifications

Minimum Qualifications:

  • Experience planning/coordinating logistical details for events or programs in a professional and/or educational environment.

  • Administrative office support experience including large amounts of data entry and tracking materials and information.

  • Customer service experience in a business office environment to handle client/customer requests professionally, expediently, and with minimum direction.

  • Experience using a database and business tracking system.

  • Experience using multiple software programs including MS Office Suite for Windows including advanced features in Microsoft Word to complete merges, tables, and macros and to produce correspondence, forms, tables and other printed materials within standards.

  • Editing and proofreading skills to proofread documents to ensure grammar, spelling and punctuation are accurate.

  • Skills to collect and compile information maintain accurate records and produce accurate and timely reports.

  • Skills to adhere to purchasing, monitoring of expenses, cost tracking, accounting, travel and other policies and procedures as governed by the University of California.

  • Interpersonal, oral and written communication skills to interact professionally and effectively in person, on the telephone, online, and via email.

Preferred Qualifications:

  • Experience organizing workload independently and setting priorities, adapting to changing work priorities, and performing multiple unrelated tasks including working independently as well as in an team environment.

  • Experience using automated and computerized financial systems

  • Knowledge to research products and to negotiate with vendors for best terms.

  • Problem solving experience translating customer needs/problems, identify relevant factors, formulate logical conclusions and suggest alternative solutions

  • Skills to obtain information from clients to effectively meet the goals/objectives of training.

  • Experience communicating before groups and facilitating group meetings and discussions

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Program Assistant

University Of California