Requisition Number: 28906 Job Title: _____ASSISTANT II Working Title: Program Assistant Salary: $20.27 - $28.78 hourly Job Type: Career Department Name: 5700-UNEX-BUSINESS, MANAGEMENT AND LEGAL PRGS Department Website URL: www.uclaextension.edu Job Summary Statement: Under the general supervision of the Student Affairs Officer (Certificate Advisor), provide administrative, clerical and customer service for Department of Business, Management and Legal Programs certificate program unit. Incumbent serves as department receptionist and certificate program assistant. Responsible for servicing 2,000 active certificate students in 27 different programs. Percentage of Time: 100 Shift Start: 8:00 am Shift End: 5:00 pm Qualifications for Position
11 Records Qualifications Required/Preferred
Ability to initiate and maintain cooperative relationships with coworkers, managers and supervisors.
Ability to maintain an open approach regarding performance feedback and guidance.
Interpersonal skills sufficient to interact effectively with persons of various social, cultural, economic, and educational backgrounds.
Communication skills necessary to understand and explain certificate policies and procedures.
Demonstrated skill in Microsoft Office, Windows, Excel, Word and Outlook to address inquires from external sources as well as internally within Extension.
Knowledge of CMS, Instructor Directory, Transcript system and other UNEX applications as needed
Can be trained
Skill in organizing and maintaining orderly office records and programs files and correspondence and supplies.
Demonstrated skill in efficiently prioritizing assignments when faced with conflicting deadlines and fluctuating workloads.
Ability to perform effectively with constant telephone interruptions on a multi-phone system.
Writing skills necessary to prepare business correspondence that is clear, concise, and grammatically correct.
Ability to work occasional evenings or weekends as requested.
Required Additional Posting InformationBargaining Unit: CX-Clerical & Allied Services Application Deadline: 11-02-2018 External Posting Date:
Quicklink To Posting: hr.mycareer.ucla.edu/applicants/Central?quickFind=74425 Special Instructions: The target salary range for this position is $20.27 hourly. Contact information:
Number of Positions: 1 Special EmploymentDesignations/Requirements Per UC PolicyConflict of Interest: N/A Critical: Continued employment contingent upon completion of satisfactory background investigation.
Driving Record: N/A E-Verify Check:
Certain positions funded by federal contracts/subcontracts requires UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.
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