Program Assistant

Position Details

Position Information

Recruitment/Posting Title Program Assistant Job Category Staff & Executive

• Administrative & Support Department RWJ-Ob/Gyn-MFM/Atu Spmc Overview

New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Program Assistant for the department of OB/GYN at the Robert Wood Johnson Medical School.

Under the direction of the Genetics Supervisor perform a variety of secretarial services, clinical and administrative support for the Section of Perinatal Genetics. This individual should be familiar with the operations of a prenatal genetics and maternal fetal medicine practice and understand the intricacies of how these two specialties intertwine.

Among the key duties of this position are the following:

• Manages calendars for Section of Perinatal Genetics.

• Arranges meetings, lectures, conferences for genetics supervisor/counselors.

• Track vacation/sick for genetics supervisor/counselors.

• Maintain physician mailing list.

• Maintain supplies for all clinical sites, including offsites.

• Orders business cards, prescription pads for departments of ObGyn, UroGyn, and MFM.

• Process Ethics, travel advance/travel expense for counselors.

• Answer phones for genetics office.

• Maintain spreadsheet of genetic counseling statistics, and data on all genetics related testing including first trimester screening, non-invasive prenatal testing, invasive procedure tesring and genetic testing labs. This includes triaging data that is generated on patients from RWJ and all offsites including CentraState and Brunswick Hills OBGYN and all other sites.

Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement

This position requires a fully on-site work arrangement.

FLSA Exempt Grade 19S Position Salary Annual Minimum Salary 53343.00 Annual Mid Range Salary 63617.00 Annual Maximum Salary 75246.00 Standard Hours 37.50 Union Description HPAE 5094 Payroll Designation PeopleSoft Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.

Seniority Unit Terms of Appointment Staff

• 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Bachelor's Degree in Business Administration, Social Science or a related discipline, plus one (1) year of related experience in a business office, government agency or university setting required.

• Equivalent experience, education and/or training may be substituted for the education requirements.

Certifications/Licenses Required Knowledge, Skills, and Abilities Preferred Qualifications Equipment Utilized Physical Demands and Work Environment

• Physical Demands: Walking, talking, standing, sitting.

• Work Environment: Office environment.

Special Conditions

Posting Details

Posting Number 24ST2112 Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Rutgers University

• New Brunswick City New Brunswick State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have a Bachelor's Degree in Business Administration, Social Science or a related discipline, plus one (1) year of related experience in a business office, government agency or university setting?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV

Optional Documents

• Cover Letter/Letter of Application