Program Assistant (1059748_Rr00033489)

NYU Langone Medical Center New York City , NY 10008

Posted 4 months ago

NYU School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. For more information, go to, and interact with us on Facebook, Twitter and Instagram.

Position Summary:

We have an exciting opportunity to join our team as a Program Assistant.

Responsible for providing program support and a variety of moderately complex clerical functions. Provides support to Program Coordinator and Recreation Therapist and responds to telephone inquiries from family caregivers.

Job Responsibilities:

  • Document encounters in computerized data management system.

  • Make appropriate referrals to other Family Support Program staff for programs and services

  • Complete intake application for new participants

  • Prior to and following each group, set up and break down activity space with guidance from recreation leader

  • Provide in class assistance to clients to stay on task and follow directions of class project

  • Assist Recreational Therapist to prepare art supplies, Power Point slide shows, and other miscellaneous materials used in recreational group for clients living with dementia

  • Maintain computerized spreadsheets and lists for program activities

  • Ensure that all rooms for meetings and programming are booked and scheduled

  • Assist program coordinator in reviewing staff timesheets, timekeeping and compiling notes/changes to timesheets

  • Process invoices and new supplier onboarding applications with outside vendors

  • Communicate with other staff members to find out what materials are needed and ensure their arrival

  • Order supplies for program services

  • Assists with procurement and invoicing for the program

Minimum Qualifications:

  • To qualify you must have a High School Diploma is required.

  • Minimum of 1 year related experience in an office setting or the equivalent combination of education and experience.

  • Effective Oral, written communication and interpersonal skills.

  • Computer Skills Working knowledge in the use of Microsoft Office Word, Excel, Power point and Access. Ability to develop basic formulae for spreadsheets; set up routine computer procedures; Ability to access e-mail, electronic calendars, and other basic office support software. Ability to proofread documents and write clear, concise 1st draft.

  • Ability to type at a speed of at least 45 net words per minutes.

  • Knowledge of standard office practices.

  • Ability to multi-task while paying attention to details.

  • Ability to use standard office equipment such as copy machines, multi-line telephones, fax machines.

Preferred Qualifications:

Associate degree in a related field with 2 Years of related experience in an office setting is preferred.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.

If you wish to view NYU School of Medicine's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit for more information. To view the Pay Transparency Notice, please click here.

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Program Assistant (1059748_Rr00033489)

NYU Langone Medical Center