Program Assistant (Part-Time)

We are seeking a Program Assistant who will report to the Director of the Student Support Services-ESL (SSS-ESL) Program. The Program Assistant is responsible for fulfilling clerical, accounting, technology, and event planning functions in support of the SSS-ESL Program's daily operations.

This is a part-time, hourly position.

Example of Duties:

• Professionally greet and communicate with students, staff, visitors, and members of the public via telephone, electronic media, and in person to provide information regarding the SSS-ESL Program, College programs and services, activities, and policies.

• Perform data entry and operate computer software programs in use at the college; compose correspondence, documents, and workshop materials.

• Maintain Program database, file systems and records in electronic and hard copy formats.

• Maintain a log of all program expenditures, purchase requisitions, and supply inventory.

• Compile data and information for reports and analysis, including data verification and correction.

• Complete various tasks associated with Program event preparation.

• Develop Program promotional material for events and student outreach.

• Liaise with internal and external stakeholders on behalf of the Director as directed.

• Contact students as needed on behalf of the Director.

• Maintain staff and departmental calendars and schedules; schedule meetings and appointments with students, staff, and community stakeholders as directed.

• Train, schedule, and delegate administrative and programming duties to part-time office staff.

• Take minutes at staff and other college meetings as needed.

• Perform other duties as assigned by the Director.

Qualifications:

• High school diploma or GED required; Associate's degree preferred.

• Minimum of two years of experience working as an administrative or technical assistant in an educational setting.

• Must be highly proficient with Microsoft Office suite.

• Experience managing a database, especially Blumen and Colleague/Ellucian is a plus.

• Must be able to communicate effectively verbally, in writing, and in interpersonal relationships, as part of an administrative team.

• Must be very organized, detail oriented and maintain strict confidentiality and professionalism.

• Fluency in Spanish and experience working with ESL students is a plus.

• Ability to work some evenings and weekends, as program requires.

The completion of a background check will be required for the selected candidate.