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Program Assistant (Oa)

Expired Job

Department Of State - Agency Wide Washington , DC 20001

Posted 5 months ago

Duties

Summary

This position is located in the Office of Foreign Missions (OFM). The incumbent is responsible for relieving Foreign Service Officers and Civil Service program specialists and managers of significant program workload by disposing of clear-cut cases or transactions.

Responsibilities

As a Program Assistant (OA) you will be responsible for assisting with program workload by performing a range of clerical and other program duties.
Examining incoming requests, applications, or claims relating to program actions or benefits ensuring that the information received is complete per program instructions.
Assisting requestors seeking information concerning the program and providing detailed information concerning requesting actions, services, and or benefits.
Screening, controlling and processing requests into a database system that identifies pertinent information and final dispositions. In addition, establishing and maintaining active, closed and action files.
Duties at the GS-05/06 level are similar to those at the full performance level of GS-7, which involves progressively more independence and responsibility.

Travel Required

Not required

Supervisory status

No

Promotion Potential

07

Job family (Series)

Similar jobs

Requirements

Conditions of Employment

U.S. Citizenship is required.
Incumbent will be subject to random drug testing.
One year probationary period, unless excepted by regulation.
Must be able to obtain and maintain a Secret security clearance.
.

Qualifications

Applicants must meet all the required qualification requirements, including education, and any selective placement factors described below by the closing date of this announcement. Education may only be substituted in accordance with the Office of Personnel Management (OPM) Qualification Standards Handbook. Education must be accredited by an accrediting institution recognized by the in order to be credited towards qualifications.

Education completed in foreign colleges or universities may be used to meet the education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to provide such evidence when applying. Click on the link for a list of recognized as specializing in interpretation of foreign education credentials.

Applicants applying for the GS-05 grade level must meet one of the following requirements:

A. Have at least 1 full year of specialized experience equivalent to the GS-04 level in the Federal service which provided you with the particular knowledge, skills and abilities to perform the duties of the position.

Qualifying specialized experience must demonstrate the following:

  • Experience in applying standardized rules, processes, and procedures sufficient to perform the full range of clerical and other program duties in support of a foreign affairs or administrative management programs.

  • Performing office automation duties using software technology such as, Microsoft Word, PowerPoint, Excel and other database programs to retrieve and sort information from files or records and preparing routine documents.

  • Performing research and writing memorandum for upper management associated with the compiling statistics and developing reports for upper management duty;

OR

B. Have successfully completed four(4) years of education above high school that was obtained in an accredited college or university which demonstrates the knowledge, skills and abilities necessary to do the work of the position;

OR

C. Have a combination of experience (less than 1 year of experience equivalent to the GS-04 level in the Federal service), AND post high school education which when combined meets 100% of the education and experience requirements.

Generally, one (1) full academic year of study is equivalent to 30 semester hours or 45 quarter hours of undergraduate education. Only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the required specialized experience requirement at this grade level. (One full year of academic study (30 semester hours) beyond the second year is equivalent to six months of specialized experience. The total of the two percentages must equal at least 100%.

Note: If you are qualifying based on education you must submit a copy of your transcripts with your application. If selected, an official transcript will be required to verify education prior to employment.

Applicants applying for the GS-06 grade level must have at least 1 full year of specialized experience equivalent to the GS-05 level in the Federal service which provided you with the particular knowledge, skills and abilities to perform the duties of the position.

Qualifying specialized experience must demonstrate the following:

  • Experience with an extensive body of rules, procedures, and operations sufficient to perform the full range of clerical/ assistant duties in support of foreign affairs or administrative management programs.

  • Performing a wide variety of interrelated and, at times, nonstandard procedural assignments and resolving a wide range of problems related to the screening of requests for action or benefits and administering the program's processes.

  • Experience applying program regulations and policies affecting would-be requestors, beneficiaries, or claimants.

  • Performing office automation duties using software technology such as, Microsoft Word, PowerPoint, Excel and other database programs to retrieve and sort information from files or records, and preparing documents with complicated formatting.

  • Performing research and writing memorandum for upper management associated with the compiling statistics and developing reports for upper management duty.

AND Applicants Must be able to type a minimum of 40 wpm with no more than 3 errors.

Note: Individuals may be required to take a typing exam.

Education Substitution: As a general rule, education is not creditable at this level for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.

Education

See the qualifications section of this vacancy announcement for education requirements, if applicable.

Additional information

For reasonable accommodation at the U.S. Department of State, please contact the Office of Accessibility and Accommodations at or .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.
Your application will be evaluated and rated under the Category Rating and Selection procedures. Based on your responses to the job-specific self-assessment questions, eligible candidates are placed for selection consideration into one of three pre-defined quality categories as described below:

Highly-qualified Category

  • In addition to meeting minimum qualifications for the position, candidates must fully demonstrate proficiency in all major aspects of the position.

Well Qualified Category

  • In addition to meeting minimum qualifications, candidates must demonstrate proficiency in some, but not all of the major aspects of the position.

Qualified Category

  • In addition to meeting minimum qualifications, applicants must demonstrate a basic level of knowledge, skill and ability of the position.

Your qualifications will be evaluated on the following knowledge, skills, abilities (KSAs) and other characteristics that are relevant to the duties of this position and must be fully supported by information in your resume:

Ability to locate and compile data.
Ability to manage and organize files and records
Ability to communicate effectively, both orally and in writing, to provide advice, prepare and present reports and briefings, justify recommendations, and solve problems.
Ability to use automated tracking system to input and retrieve information and monitor due dates.
Ability to research and analyze data.Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant work experience and education (if applicable) as it relates to this job opportunity. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Your resume must include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week. For assistance with creating a resume, please click .

Application of Veterans Preference: The Category Rating Method does not add veterans' preference points or apply the "rule of three," but protects the rights of veterans by placing them ahead of non-preference eligibles within each pre-defined quality category. Preference eligibles who meet minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent (i.e., CPS and CP) must be listed in the highest quality category, except when the position being filled is scientific or professional at the GS-09 grade level or higher.

Agency Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP) candidates must be rated "Well Qualified" for the position to receive consideration for special priority.

Applicants must meet all the qualification requirements and submit any required supporting documentation by the closing date of this announcement. Applicants found to be among the top qualified candidates will be referred to the hiring official for further consideration and possible interview.

To preview questions please .

Background checks and security clearance

Security clearance

Drug test required

No

Required Documents

All required documents listed below, that are applicable to you, must be submitted to our automated system "Gateway to State" by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement.

1.Resume - your resume or any other written format you choose should contain the required information as specified in the How You Will Be Evaluated section. Insufficient information will result in an ineligible rating.

2.A completed online job specific self-assessment questionnaire through the Departments automated system Gateway to State .

3.Transcripts - if applicable, see the Qualifications section of the announcement. If selected, an official/sealed college transcript(s) will be required to verify education prior to employment.

4.If you are qualifying based on other criteria listed under the Qualification Section of this announcement, you MUST submit the required supporting documentation (certificates, certifications, etc.) with your application.

5.Veterans Preference

  • If claiming veterans preference, you must indicate the type of veteran's preference you are claiming on your resume.

For 5-point veterans preference, you must provide a copy of your DD-214 Certificate of Release or Discharge from Active Duty (Member Copy 4 is preferable) which must show the type of discharge and dates of active duty. If you are currently on active duty, you must provide a certification on letterhead from your military branch which contains your military service dates, expected date of discharge or release, and the character of service to show that your military service was performed under honorable conditions.

The expected date of discharge or release must be no later than 120 days after the certification is submitted for consideration for this vacancy announcement. If the appropriate information is not submitted to confirm your current or expected discharge status, dates of service, etc., you will not receive credit for the claimed active duty military service.

For 10-point veteran's preference, in addition to the DD-214 or certification, you must also submit a current version of the and any documentation required by this form to support your claim. Previous editions of the SF-15 will not be accepted.

If we cannot verify your 10-point preference status, you will receive 5-point preference if veterans' preference requirements have been met. For further information regarding Veterans, .

For Sole Survivorship preference, you must provide a copy of your DD-214 (Member Copy 4 is preferable) or another form of official documentation which shows your discharge or release from active duty occurred on or after August 29, 2008 and was based on a sole survivorship discharge.

To gain access to your DD214 online, please visit:

6.CTAP/ICTAP eligibles must submit a copy of the appropriate documentation with their application. See links below:

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from .
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

This job originated on . For the full announcement and to apply, visit . Only resumes submitted according to the instructions on the job announcement listed at will be considered.



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Program Assistant (Oa)

Expired Job

Department Of State - Agency Wide