Program Assistant (Environmental Services)

Description

What do you value in your next job?

At the Orange County Sanitation Districtour Core Valuesform the framework of our organization and reinforce our professional work ethic. If the following values ring true with you, we'd love to invite you to explore our career opportunities further.

Integrity, Inclusion, Honesty, and Respect

We aspire to the highest degree of integrity, inclusion, honesty, and respect in our interaction with each other, our suppliers, our customers, and our community. We strive to demonstrate these values in our actions, commitments, and service.

Leadership, Teamwork, and Problem Solving

We lead by example, acknowledging the value of our resources and using them wisely to achieve our mission. We strive to reach OC San goals through cooperative efforts and collaboration with each other and our constituencies. We work to solve problems in a creative, cost-effective, and safe manner, and we acknowledge team and individual efforts.

Customer Service, Transparency, and Accountability

We are committed to acting in a timely, accurate, accessible, and transparent manner through excellent customer service. We are committed to act in the best interest of our internal and external stakeholders.

Resiliency, Innovation, and Learning

We continuously develop ourselves, enhancing our talents, skills, and abilities. We recognize that only through personal growth and development will we progress as an agency and as individuals.

Safety

We are committed to providing a safe work environment. We will demonstrate leadership, promote individual accountability, and participate actively in the advancement of our health and safety practices.

OC San is currently looking to fill the role of a Program Assistant (Environmental Services).

Under general supervision, the Program Assistant will:

• Perform a variety of advanced clerical and routine administrative and programmatic duties of a general or specialized nature requiring the application of specific program knowledge and administrative skills in support of the Resource Protection Division.

• Types, proofreads, and finalizes a wide variety of reports, letters, memoranda, correspondence, contracts, agreements, Request for Proposals/Information, agenda items, Agenda Reports, statistical charts, and other documents and material in accordance with OC San's standards; types from rough draft, verbal instruction, or audio recording; independently composes documents related to assigned area of responsibility.

• As assigned, arranges and coordinates meetings; prepares agendas and correspondence; attends meetings and takes, transcribes, and assure proper distribution of minutes.

• Assists in coordinating and monitoring the assigned budget; compiles annual budget requests; prepares revenue projections; recommends expenditure requests for designated accounts; monitors approved budget accounts.Coordinates supply orders.

• Work with permittees to ensure the accuracy of submitted data.

• Perform quality control and evaluation of data received for accuracy and completeness.

• Enter data into the self-monitoring database.

• Generate reports and issue required notices within strict deadlines.

• Respond to and resolve inquiries/ issues from the public.

• Compile, analyze, and interpret data, to apply mathematical principles.

• Maintain confidentiality of critical and sensitive information, records, and reports.

• Respond tactfully, clearly, concisely, and appropriately to inquires related to the area of responsibility.

• Perform other related duties as assigned.

Qualifications & Requirements

Required

• High school diploma or G.E.D.

• Two (2) years of increasingly responsible clerical, specialized technical,administrativeor programmatic support experience involving a high level of public contact.

Desired

• Additional college level course work related to the area of assignment, such as Business Administration, Public Administration, Chemical Engineering, Environmental Engineering, Biology, Chemistry, Science, or a related field.

• Proficiency with Microsoft Office software programs including Word, Excel, Access,PowerPointand Outlook.

• Experience with data entry in a laboratory/science environment.

• Communicate clearly and concisely, both orally and in writing.

• Proficient in Englishlanguageusage, spelling,grammarand punctuation.

• Knowledge of customer service techniques,practicesand principles.

• Ability to establish and maintain effective working relationships with agency staff, external agencies and the public contacted in the course of work.

• Ability to work independently.

Recruitment & Selection Process

Vacancies: 1

(an eligible list may be established for future vacancies)

Apply online at: www.ocsan.gov/jobs

APPLICATION FILING DEADLINE: Thursday, April 4th, 2024, 5:00 P.M.

(or until a sufficient number of qualified applications have been received)

Hiring Salary Range:$33.03 - $36.41/Hour

(starting salary will be within this range based upon qualifications)

Supplemental Information

Physical Demands

• Mobility to work in a standard office setting and use standard office equipment, including a computer; this is primarily a sedentary office classification although standing in work areas and walking between work areas may be required; occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information; ability to lift, carry, push, and pull materials and objects up to 35 pounds.

• Vision to read printed materials and a computer screen.

• Hearing and speech to communicate in person and over the telephone.

• Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.

Environmental Elements

• Office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances.

• Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Other Requirements

• Probationary Period: All OC San employees, except classifications considered "at-will", are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, policies, and/or resolutions. Employees who have not yet successfully completed their initial probationary period serve "at-will" and may be released from employment without cause or recourse to any appeal or grievance procedures.

• Pre-Employment: All employment offers are contingent upon successful completion of OC San's pre-employment process, which includes a background investigation, a physical examination, and a drug screen.

• Work Location Assignment: Employees will be assigned to a work location based on business needs which may be located at any/all of OC San locations; this work location may be changed at any time.

Disaster Service Workers

All OC San employees are designated Disaster Service Workers through state law (California Government Code Section 3100-3109). Employment with the OC San requires the affirmation of a loyalty oath to this effect. Employees are required to complete all related training as assigned, and to return to work as ordered in the event of an emergency.

Other Information

For the full range of duties, responsibilities, and essential job functions please review the Classification Specification for this position found on our website.

Applicants must clearly demonstrate, through their application materials, that they meet the minimum requirements as outlined in the job announcement and class specification to receive further consideration. However, meeting the minimum requirements does not guarantee an interview. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process.

False statements may be cause for disqualification, removal from the eligible list, or discharge from employment. All statements made on applications are subject to investigation and verification.

To ensure your application is accurate and complete, please review the Job Application Guide.

Employment is contingent upon successful completion of OC San's pre-employment process, which includes a background investigation and a physical examination. For some positions, this may include a drug screen. False statements may be cause for disqualification, removal from the eligible list, or discharge from employment. All statements made on applications are subject to investigation and verification.

Reference Checkswill be conducted by OC San to verify employment related information for all potential employees once a contingent job offer is made during the background investigation process. This is done to ensure that individuals who join OC San are well qualified and have a strong potential to be successful in their employment. The extent of the inquiry will depend on the position being applied for, but will at least include:

• Verification/Reference from current and past employers

• Confirmation of necessary licenses, certificates, and degrees.

Please have all necessary documentation ready. Additional inquiries may be necessary depending on the position for which you are applying. Human Resources will also schedule a post-offer physical examination once a job offer has been made.

OC San only accepts applications submitted via our online application system. Applications submitted via mail, fax or email will not be accepted.

The provisions of this announcement do not constitute an expressed or implied contract. Any provision contained in this announcement may be modified or revoked without notice.