Program Assistant - Continuing Education, Business & Technical Education, & Personal Enrichment

Oversee on-going intake, registration, and enrollment updates for assigned program and monitor budget activities.

Provide administrative office support for assigned program. Establish and maintain records. Compile data, prepare and submit reports.

Assist with the development of account budgets and expenditure and revenue forecasts. Track and monitor expenditures, identify problems, and advise as appropriate.

Receive and organize documents and enter data into computer system. Generate internal or external billings, ensure accuracy, resolve enrollment questions, and correct errors.

Develop and maintain Master Schedule with enrollment projections.

Perform other duties as assigned. 

In-person work on campus is an essential function of this position.Required Qualifications:

1. Associate's Degree and two (2) years of related experience or an equivalent combination of education and experience which demonstrates possession of the required knowledge, skills, and abilities.

NOTE: A copy of the transcript reflecting this required education MUST be submitted for consideration and reflect completed coursework and degrees conferred. The candidate must be fully qualified for the position at the time of application. 

2. Experience providing effective customer service.
3. Effective oral and written communication skills.
4. Effective organizational and multi-tasking skills. 

5. Effective interpersonal and team-oriented skills. 

6. Experience working with account budgets, expenditure and revenue forecasts, compiling data, and preparing reports.

7. Ability to perform basic mathematical calculations and to prepare purchase requisitions.

8. Experience with Microsoft Office Suite (MS Word, Excel, and PowerPoint).

9. Ability to create marketing flyers.

10.  Ability to handle confidential information.

Special Conditions: 

1. This is a security-sensitive position as defined under the Texas Education Code, Section 51.215; the successful applicant will be required to undergo a criminal background check, as permitted and/or required by applicable law, and in accordance with the College's policies and procedures.

Individuals desiring consideration MUST complete and submit an EPCC Application for Employment on-line by the announced deadline.

COPIES OF ACADEMIC TRANSCRIPTS MUST BE uploaded with the application. CURRENT EMPLOYEES ARE ALSO REQUIRED TO UPLOAD THEIR TRANSCRIPTS WITH EACH SUBMITTED APPLICATION; TRANSCRIPTS IN PERSONNEL FILES CANNOT BE ACCESSED BY EVALUATORS FOR THIS PURPOSE.

APPLICATIONS SUBMITTED WITHOUT TRANSCRIPTS WILL NOT BE CONSIDERED. Only documents stating 'Transcript' or 'Unofficial Transcript' will be accepted.  Other documents (Degree Audit, Degree Summary, Program Summary, etc.), uploaded in lieu of transcripts will not be accepted.

If you are unable to attach your transcripts to your application, please mail your transcripts to El Paso Community College, Employment Services, P.O. Box 20500, El Paso, TX 79998. Mailed documents MUST include the position title and posting number for this position vacancy.

A letter of application, resume, letters of recommendation, and other supporting documents are optional but highly encouraged and may be submitted on-line with the application form or forwarded to the Human Resources Department at El Paso Community College, Employment Services, P.O. Box 20500, El Paso, TX 79998.

 Mailed documents must be received by the application deadline.  Documents received after the application deadline will not be accepted.

Copies of transcripts must reflect completed coursework and conferred degrees. All academic coursework and degrees must be from an accredited college or university or be certified by an acceptable agency that the institution is recognized by the appropriate governmental agency in its home country (this is generally stated in the degree evaluation).

Transcripts issued in a language other than English must be accompanied by a full translation (word for word) by a current member of the National Association of Credential Evaluation Services (NACES). Additionally, each foreign transcript must be evaluated for equivalency to United States accredited coursework.

Applications containing foreign transcripts that are not accompanied with the above required documentation will not be considered.

In accordance with federal law and as a condition of employment, the successful candidate must furnish documentation verifying employment authorization eligibility and identity before being employed.

The El Paso County Community College district is an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.

Physical Requirements:

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk and use hands to handle or feel.

The employee is occasionally required to lift or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.