Program Assistant-15055-002

Description

Responsible for coordinating all administrative activities related to the appointment of integrated and intramural Graduate Medical Education and Medical Education; coordinating the registration, instruction and orientation program for newly appointed residents; assuring compliance with relevant Federal and New York State regulations and TJC requirements. Manage all aspects of Mandatory Training, EPIC enrollment, Flu mandates and other related information pertaining to the on-boarding requirements of the facilities and the School of Medicine at Mount Sinai. Assist the Supervising Manager of IRIS Reporting and Duty Hours Reporting regarding data management objectives. This is a Regional position. Candidate will be working between Elmhurst and Queens Hospital Center.

Responsibilities

1.Researches and responds to residency verification requests from other institutions, including requests for malpractice history.

2.Coordinates the transition of Residents each year, upgrading, graduation and admission of new Residents, including preparation of diplomas.

3.Plans, organizes and coordinates the new resident training orientation program for the Icahn School of Medicine at Mount Sinai. Arranges a variety of administrative details for new appointees, including distribution of Provider Numbers and stamps.

4.Coordinates administrative activities related to the assignment of residents to the medical training program. Ensures that all appropriate information and documentation has been provided by students including required credentials, such as licensure, transcripts, and letters of recommendation, previous employment, contracts, and any other as appropriate. Checks with appropriate licensure agency to verify any data pertaining to the credentialing process. Upon completion of all verified documents, prepares all Recommendation for Appointment to House Staff packets and submits same to the Icahn School of Medicine at Mount Sinai Administration for administrative approval.

5.Works with ECFMG and Mount Sinai International Personnel in obtaining J-1 and HI-B visas for incoming foreign Residents.

6.Supports the submission of data regarding Health + Hospitals annexes in correlation to House Staff Affairs budget and projections. Provide administrative support to the Director of Medical Education including but not limited to preparing correspondence for signature; acting as the liaison between the DME and Clerkship Directors; preparing for SGU site visits; coordinating faculty appointments and reappointments; maintaining elective goals and objectives; and preparing all materials needed for meetings.

7.Assists with reconciliation of data in correlation with New Innovations Residency Program software. Preparation for submission of data for IRIS reporting. Prepare billing statements for services provided to third and fourth year students in conjunction with the Mount Sinai Services Finance department.

8.Assists with developing the Residency Program Coordinators with elements of data concerning New Innovations, ACGME regulations, IRIS REPORTING, GME Data regards to the support for IRIS issues.

9.Securing I.D. access to the Hospital and computer privileges, as a team approach with IT and Hospital Police.

10. Processes new resident appointees on the staff, including assigning PGY levels; providing budgetary line numbers to ensure all appropriate identified data has been entered to allocate salary monies and arranging for integrated program line numbers.

11. Participates in surveys, special reports or any non-routing request for information related to the house staff. Prepares, organizes and provides detailed data to various regulatory agencies, including statistics regarding number of foreign medical students; number of American medical students; EEO information, etc. Helps arrange and display data for ease of interpretation and understanding.

12. Regularly works with departments throughout the institution to revise the House Staff Manual and brochures of Elmhurst Hospital. This process also includes consolidation with Icahn School of Medicine at Mount Sinai campus manual. Act as the liaison with staff in clinical departments to coordinate program activities and training; to accomplish program objectives; and to ensure cooperative efforts are enhanced and available resources are utilized.

13. Coordinates administrative functions including attending, taking and preparing minutes of the Graduate Medical Education Committee and House Staff Council Committee meet at Elmhurst Hospital.

14. Assisting Risk Management to locate and identify I.D. numbers for malpractice; ensures routine inquiries are answered regarding certification of employment for house staff and notarization of licensing applications.

15. Regular works with all other hospital administrators and departments to answer questions; interprets policies and resolves any issues related to any administrative, personnel or financial aspects of the management of House Staff activities.

16. Administer program procedures and systems. Ensures information is disseminated to Mount Sinai staff regarding program and the Icahn School of Medicine at Mount Sinai's policies and procedures.

Qualifications

• Education training is necessary to provide sufficient foundation for good written and oral communication skills. Good arithmetical aptitude required, especially for preparation of budgeting, requisitioning of supplies, and regulatory reporting. In addition, Bachelor of Science Degree/or years of additional training with experience.

• 1 to 2 years related experience.

• MS Word, Excel, PowerPoint Presentation, Outlook and Computer Software Proficiency.

• Excellent written and oral communication skills.

• Demonstrated written and oral communication skills.

• Demonstrated organizational skills and the ability to prioritize multiple tasks, projects and assignments.

• Demonstrated attention to detail and accuracy.

• Demonstrated ability to work collaboratively in a team environment with persons a different level in the organization.

• Demonstrated customer service skills.

• Demonstrated administrative support skills.

Non-Bargaining Unit, A06E - Medical Staff (Admin) - EHC, Elmhurst Hospital Center

Employer Description

Strength Through Diversity

The Mount Sinai Health System believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care. When you join us, you become a part of Mount Sinai's unrivaled record of achievement, education, and advancement as we revolutionize medicine together. We invite you to participate actively as a part of the Mount Sinai Health System team by:

• Using a lens of equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to thrive and reach their potential.

• Serving as a role model confronting racist, sexist, or other inappropriate actions by speaking up, challenging exclusionary organizational practices, and standing side-by-side in support of colleagues who experience discrimination.

• Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers.

We work hard to acquire and retain the best people and to create an inclusive, welcoming and nurturing work environment where all feel they are valued, belong and are able to professional advance. We share the belief that all employees, regardless of job title or expertise contribute to the patient experience and quality of patient care.

Explore more about this opportunity and how you can help us write a new chapter in our history!

"About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 43,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time - discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients' medical and emotional needs at the center of all treatment. The Health System includes approximately 7,400 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics and top 20 in Cardiology/Heart Surgery, Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report's "Best Children's Hospitals" ranks Mount Sinai Kravis Children's Hospital among the country's best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 14 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek's "The World's Best Smart Hospitals" ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

The Mount Sinai Health System is an equal opportunity employer. We comply with applicable Federal civil rights laws and does not discriminate, exclude, or treat people differently on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, or gender expression. We are passionately committed to addressing racism and its effects on our faculty, staff, students, trainees, patients, visitors, and the communities we serve. Our goal is for Mount Sinai to become an anti-racist health care and learning institution that intentionally addresses structural racism."

EOE Minorities/Women/Disabled/Veterans

Compensation

The Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $20 - $35.8 Hourly. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.