This position serves as an Airport Program Specialist for the Office of Airports (ARP), Great Lakes Region, Dakota-Minnesota Airports District Office (DMA-ADO).
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Duties and Responsibilities:
This position serves as an Airport Program Specialist for the Office of Airports (ARP) Great Lakes Region, Dakota-Minnesota Airports District Office (DMA-ADO).
Monitors grants with no activity including preparing quarterly inactive grant status reports. Prepares sponsor notification emails/letters and track sponsor issuance and response to include justification and payment schedule.
Makes recommendation to program managers on grant actions and sponsor risk assessment in accordance with policy and procedures. Tracks PFC schedules and provides status reports to management team. Provides notification of pending deadlines to airport sponsors in accordance with policies and procedures.
Prepares and ensures grant files are maintained in accordance with policy and procedures. Tracks quarterly sponsor invoice audits. Assembles documentation in support of annual clean audit. Takes corrective actions as identified by annual Regional audit, as necessary.
Tracks receipt, reviews for completeness, and distributes grant applications to program managers. Monitors federal register deadlines and prepares status reports for management.
Identifies and report excess grant funding to Regional Office. Monitors expiring grant funds and make recommendations to management team based on policy and procedures to facilitate transfer of expiring funds among sponsors. Tracks grant closeout package.
Validates the funding amounts and fund types are in accordance with policy and procedures. Tracks to ensure closeouts are administered in a timely manner. Serves ADO focal point responsible for the formulation of annual operational budget, monitors and tracks ADO expenditures for budgetary purposes, prepares quarterly reviews and completes monthly budgetary requirements.
Using a wide range of rules, regulations, practices and procedures, the incumbent manages, directs and approves procurement activities; such as, offices supplies and materials, and contractual services procurements. Monitors and tracks expenditures for budgetary purposes.
In coordination with management, ensures employees meet annual training requirements. Enrolls employees in training courses, ensures pre-requisites are met and maintains training completions. Monitors costs for budgetary purposes.
In accordance with agency travel regulations and policies, provides guidance and oversight related to travel management. Serves as the ADO focal point with regard to the travel management system. Monitors travel estimates/expenditures for budgetary purposes.
Provides phone coverage and other administrative support as required by the manager. Ensures incoming and outgoing mail is processed and logged as directed by the manager.
Tracks, prepares and coordinates controlled correspondence including Freedom of Information Act (FOIA) inquiries and congressional letters. Maintains action log and reports on effective dates, clearance requirements, and other statistics such as congressional correspondence, document reviews, monthly reports, etc.
Serves as the Property Delegate responsible for maintaining accountable property records in the property management system. Performs annual inventory and processes actions for approval by the Property Custodian.
Performs other duties as assigned.
Not required - The job does not require any travel.
0343 Management And Program Analysis
Conditions of Employment
US Citizenship is required.
Selective Service Registration is required for males born after 12/31/1959.
Must submit an SF50 (See Required Documents)
A recent SF-50 is required (See Required Documents for requirements)
A one-year probationary period may be required
This position requires frequent travel.
To qualify for this position at the FV-F/FG/GS-5 level you must demonstrate in your application that you possess at least three years of progressively responsible general experience that demonstrates the ability to analyze problems to identify significant factors, gather pertinent data, recognize solutions, plan and organize work and convey information, with at least one year equivalent to the FG/GS-4 level. Experience may include, but not limited to: analyzing, monitoring and tracking program and management plans: developing reports and recommended actions; identifying issues and recommending solutions to resolve procedural problems, ensuring completed work is in compliance to policies and procedures.
Successful completion of a full 4-year course of study in any field leading to a bachelor's degree, gained from an accredited college or university.
To qualify based on education, you must upload or fax a copy of your high school or college transcripts or certificates at time of application. If selected, official transcripts will be required prior to employment.
To qualify based on education, you must upload or fax a copy of your unofficial undergraduate degree transcripts to (847) 294-7858 at the time of application. If selected, official transcripts will be required prior to employment.
Qualifications must be met by the closing date of this vacancy announcement.
Schools must be accredited by an accrediting institution recognized by the U.S. Department of Education. Accreditation may be verified at the following website: www.ed.gov/admins/finaid/accred/index.html.
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US Department Of Transportation