Department Of Veterans Affairs Palo Alto , CA 94306
Posted 1 week ago
Summary
The Program Analyst reports to the Administrative Officer and has primary provision and responsibility to the Chief of Surgical Service as well as the Surgical Service Section Chiefs and staff to promote a culture of transparency and professional accountability through credible data analysis, individual performance measures and outcomes; create innovative data tools to automate numerous internal systems that are currently person-dependent and labor intensive.
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Overview
Accepting applications
Open & closing dates
04/22/2024 to 05/10/2024
$90,310 - $117,400 per year
GS 11
Location
1 vacancy in the following location:
Palo Alto, CA 1 vacancy
Remote job
No
Yes-as determined by the agency policy.
Not required
No
Permanent -
Full-time -
Competitive
None
0343 Management And Program Analysis
No
Other
No
Non-sensitive (NS)/Low Risk
Suitability/Fitness
CBSW-12391939-24-DA
787752600
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This job is open to
Current federal employees of this agency.
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Duties
To learn more visit: http://www.paloalto.va.gov/about/
Provides professional skills necessary for all phases of data processing and analysis for the overall quality management of the service, including the application of standard, descriptive, and inferential statistical methods for conducting analysis, Determine appropriate staffing levels needed to provide cost effective manpower utilization that is consistent with program objectives, quality health care, and sound position management verified by statistical data analysis and supported by local and federal mandates, proven regional and national benchmarks, and accreditation agencies such as The Joint Commission.
Manage and continually develop a dashboard from multiple data sources that includes, but is not limited to, pay for performance and quality metrics such as: SCIP measures, beta blocker administration, antibiotic administration, DVT prophylaxis, patient satisfaction and complaints, significant adverse incidents, VISN and national benchmarks, workload information, as well as pulling financial and staffing information pertaining to each section and the Surgical Service as a whole.
Work on multiple systems redesign efforts to streamline various processes in the OR. Organize and develop an OR utilization modeler to optimize OR block schedule and services assigned time as well as benchmark surgical case times against national averages for case time data. Leads system analysis to include the development of feasibility studies, involving determining whether a project is economically, socially, technologically and organizationally feasible. Conducts fact-finding measures, designed to ascertain the requirements of the system's end-users. This typically involves interviews, questionnaires, or visual observations of work on the existing system, gauging how end-users would operate the system, what the system would be used for, etc. Coordinates and monitors outcome data for process improvement projects, ensuring data-driven results from the projects and providing recommendations for adjustments as needed. Outcome data and reports should be designed to be easily accessible, requiring as little manpower to maintain as possible.
Manages and oversees all credentialing and privileging files of clinical staff, ensuring comprehensive tracking of all pertinent documents such as IPEs, OPPEs, FPPEs, reappraisals, VISN/external reviews, annual reviews, recredentialing, VetPro, and board action requirements. Distributes credentialing folders to various Section Chiefs for completion and signatures and ensuring that all information is complete/finalized per VAPAHCS requirements. Initiates, tracks, and submits all personnel actions related to physician performance pays, market pay reviews, and submits timely as required by COS Office. Reviews and complete all correspondence, publications, directives, suspenses, letters, memos, requiring action. Arranges and participates in committee meetings such as M&M and SWG meetings.
Work Schedule: Monday
Friday 8:00am
4:30pm
Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Virtual: This is NOT a virtual position.
Position Description/PD#: Program Analyst/PD063460
Financial Disclosure Report: Not required
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Requirements
Conditions of Employment
You must be a U.S. Citizen to apply for this job
Selective Service Registration is required for males born after 12/31/1959
You may be required to serve a probationary period
Subject to background/security investigation
Selected applicants will be required to complete an online onboarding process
Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.
Qualifications
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/10/2024.
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
You may qualify based on your experience and/or education as described below:
experience in data processing and file management is necessary. Should be comfortable working in the Microsoft Windows environment.; Skill in a wide range of qualitative and/or quantitative methods for the development and improvement of
service effectiveness or the improvement of complex management processes and systems; a comprehensive knowledge of agency program goals and objectives; and the skill to plan organize, and direct team study work and to negotiate effectively with management to accept and implement recommendations where the proposals involve substantial agency resources, require extensive changes in established procedures, or may be in conflict with the desires of the activity studied.. OR,
You will be rated on the following Competencies for this position:
Administration and Management
Contracting/Procurement
Data Management
Problem Solving
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Physical Requirements: The duties and responsibilities of this position require mobility within the medical center. Ability , to adjust to changes in procedure, work pressures, and deadlines is required.
For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Education
A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
Additional information
Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.
Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.
The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
This job opportunity announcement may be used to fill additional vacancies.
If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.
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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window
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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.
Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.
The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.
For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.
Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.
It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.
Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.
Department Of Veterans Affairs