State Of New York Albany , NY 12201
Minimum Qualifications Current New York State employee with one year or more of permanent, contingent-permanent or 55b/c status as a Program Aide (previously Administrative Aide or Agency Program Aide); OR New York State employee with one year or more of permanent, contingent-permanent or 55b/c status in a position allocated to a Grade 11 or above and eligible for transfer under Section 70.1 of the Civil Service Law.
Employees reachable on the Administrative Aide/Agency Program Aide Civil Service eligible list will be canvassed and should not respond to this posting. This vacancy posting is for the purposes of notifying individuals about transfer opportunities.
NOTE: A comprehensive list of titles approved for transfer to Program Aide is available for review in the Division of Human Resources Management or through Civil Service GOT-IT available at www.cs.ny.gov.
Duties Description Prepare and assist staff with preparing reports.
Maintain paper and electronic files for correspondence and project documentation.
Process visitors for entry into visitor security system.
Prepare and assist with the preparation of correspondence, documents, addenda, and specifications.
Assist in the preparation and bidding of construction contracts.
Monitor and maintain office supplies.
Provide professional communication with program staff, agency staff, clients and members of the public regarding construction projects.
Process sale and payment transactions of bid document orders.
Generate invoices for purchased plans and monitor/track/collect past due bills.
Process and reconcile payments for advertisements and publications for projects.