Program Aide (NY Helps) - VID 157305

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Review Vacancy

Date Posted 04/26/24

Applications Due05/10/24

Vacancy ID157305

• Basics

• Schedule

• Location

• Job Specifics

• Contact

NY HELPYes

AgencyGeneral Services, Office of

TitleProgram Aide (NY HELPS) - VID 157305

Occupational CategoryOther Professional Careers

Salary Grade13

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $50408 to $78505 Annually

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Corning Tower, Empire State Plaza

City Albany

StateNY

Zip Code12223

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position:

Applicants must possess three years of experience performing clerical, keyboarding, or paraprofessional work in an office environment.

Applicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 11 or above and eligible for transfer under Section 70.1 of the Civil Service Law.

Duties Description • Coordinate postings for OGS and hosted agencies utilizing StateJobsNY and the internal job posting site.

• Oversee management of the posting responses including saving responses for vacancies.

• Efficiently monitor and track shared email mailboxes.

• Run a variety of required reports, including appointment end date reports, and provide updates as changes occur.

• Adding and removing Policy Makers from the COELIG database as well as sending correspondence to employees and agency ethics officers.

• Canvass eligible lists, maintain responses, and develop lists of qualified acceptors for Human Resources staff.

• Manage recruitment clearance codes bi-weekly.

• Create BDA letters.

• Develop and maintain List Unit Procedures for our ever-adapting work environment.

• Assist with eligible list certification, canvassing, and acceptors lists as needed.

• Track and log candidates to the Fingerprint Log.

• Schedule and monitor typing tests.

• Interact with customers and colleagues in a courteous and professional manner.

• Preferred experience in Microsoft Office Suite and Adobe.

• Monitor and process traineeships, performance evaluations, and probation reports for employees, as well as logging, organizing, and sending PHF files to the Business Service Center.

• Perform other duties and special projects as required.

Additional Comments *There is no examination required for appointment to a NY HELPS position. Candidates hired before May 2024 will be appointed on a temporary basis. In May 2024, satisfactory employees will receive permanent, non-competitive appointments and will begin a probationary period.

At a future date (within one year of permanent appointment), it is expected that NY HELPS employees will have their non-competitive employment status converted to competitive status, without having to take an exam. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency's Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/MC

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.