Program Aide (Vid 161423)

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Review Vacancy

Date Posted 06/21/24

Applications Due07/01/24

Vacancy ID161423

• Basics

• Schedule

• Location

• Job Specifics

• Contact

NY HELPYes

AgencyOffice of Cannabis Management

TitleProgram Aide (VID 161423)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $51857 to $63169 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 1220 Washington Avenue

City Albany

StateNY

Zip Code12226

Minimum Qualifications Current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 11 or above and eligible for transfer under Section 70.1 of the Civil Service Law.

Duties Description Reporting to an Administrative Specialist 1, the incumbent of this position will be assigned to the Administration Unit to assist with procurement, reporting, and administrative duties.

Duties include, but are not limited to:

• Provide administrative support for the Administration Unit in areas to include, but not limited to, recruitment, workforce support and development, contracts, and procurement.

• Provide verbal and written communications to internal and external stakeholders, including OCM staff, prospective candidates, the public, vendors, and state contractors to support the OCM.

• Monitor shared mailboxes for communications from internal and external staff, perform applicable research and response to inquiries as appropriate.

• Assist with the management and tracking of recruitments, mandated training completion, contracts, procurement, and other operational transactions.

• Assist with onboarding and offboarding of OCM staff.

• Assist with generating reports, conducting research, and collecting data.

• Work with the Executive office to implement any changes to workflow, policies, and procedures, etc.

• Assist with additional duties and/or special projects as needed.

Additional Comments NOTE:

• Travel may be required (approximately 5%), including during evening and weekends, depending on mission and assignment.

• Possession and maintenance of a valid Driver's License issued by the NYS Department of Motor Vehicle is required, or otherwise demonstrate the capacity to meet the transportation needs of the job.

The Office of Cannabis Management (OCM) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants for all communities to apply. For a full version of OCM's EEO/AA statement and benefits of joining OCM, please visit: About | Office of Cannabis Management (ny.gov).

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency's Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/JHG

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.