Program Aide (NY Helps) - Region 8

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Review Vacancy

Date Posted 06/18/24

Applications Due06/28/24

Vacancy ID161245

• Basics

• Schedule

• Location

• Job Specifics

• Contact

NY HELPYes

AgencyTransportation, Department of

TitleProgram Aide (NY HELPS)

• Region 8

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $51857 to $63169 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Dutchess

Street Address NYS Department of Transportation

• Design Group

4 Burnett Blvd

City Poughkeepsie

StateNY

Zip Code12603

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*

To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open competitive

minimum qualifications for this position. The qualifications are:

Three years of experience performing clerical, keyboarding, or paraprofessional work in an office environment.

Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate

Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.

Duties Description The position of Program Aide will provide general clerical support for the Design Group and the Regional Design Engineer.

Specific duties will include, but are not limited to:

• Act as the purchasing agent for the Design Group, maintaining inventory of supplies and coordinating orders with staff.

• Act as the SFS point of contact for the Design Group.

• Prepare and track written correspondence including Mail Logs.

• Prepare Personnel forms for Design employees.

• Answer main Design phone line, transferring calls as appropriate.

• Provide backup phone coverage for other groups as needed.

• Schedule meetings as requested.

• Maintain org chart for Design.

• Type Right-of-Way map descriptions.

• Prepare Design's Bi-Weekly report for the Regional Director's office.

Additional duties to be discussed at interview.

Additional Comments

• For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In June 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Some positions may require additional credentials or a background check to verify your identity.

Name Administrative Services

Telephone

Fax 845-431-7927

Email Address dot.sm.r8.hr.personnel@dot.ny.gov

Address

Street NYS Department of Transportation

• Region 8

4 Burnett Boulevard

City Poughkeepsie

State NY

Zip Code 12603

Notes on ApplyingQualified candidates should submit a letter of interest and a current resume, titled by last name, with the Notice Number R08-24-44 and last name in the subject line and referenced in the letter of interest no later than 6/28/2024 to:

Administrative Services Director

New York State Department of Transportation, Region 8,

4 Burnett Boulevard, Poughkeepsie, NY 12603

Email: dot.sm.r8.hr.personnel@dot.ny.gov