Program Administrator

Program Administrator

Apply/Register Job no: 497376

Work type: Staff Full-time

Department: Ferkauf School of Psychology

Location: Resnick Campus, 1165 Morris Park Avenue, Bronx, NY

Categories: Academic Administration

Position Summary: The Program Administrator is responsible for the daily operational activity of the Office of the Dean and will have responsibility for a wide range of administrative, budgetary, and executive support tasks Position Responsibilities: Operational Management:

• Monitor monthly and annual operational expenses, and review budget reports for accuracy and precision including purchases and account transfers

• Liaise with various internal departments and may be required to have frequent external contact

• Serve as the primary point of initial contact on any matter for the Dean's Office

• Prepare purchase orders for the department using the purchasing system and work with procurement to establish contracts with vendors and suppliers

• Process reimbursements for faculty and staff

• Assist with student recruitment and admissions activities

• Receive, screen, evaluate, and determine appropriate responses to all written correspondence received by the office

• Ensure that the school leadership receives the administrative support required to meet their commitments and responsibilities

• Maintain calendars when needed, make travel arrangements, and update pending commitments and appointments for the Deans when requested

• Assist Program Directors with administrative requirements

• Manage special projects/programs, some of which may have a University-wide impact

• Maintain office correspondence and reply to inquiries. Response must be made in a timely manner, and urgent matters must be brought to the attention of senior management

• Confirm that the appropriate resources are available Coordinate and/or assist in establishing or recommending budget allocations for the office and review revised and final budgets

• Oversee the planning and coordination of key special events

• Coordinate and manage the transportation logistics for visiting faculty

• Compile and submit the list of facility work orders for submission and follow up with University Facilities department

• Continuously review and streamline college processes to ensure alignment with Yeshiva University Schools

• Act as liaison for the college to faculty, staff, University departments, and vendors

• Continuously review and streamline college processes to ensure alignment with Yeshiva University Schools

• Assist with special projects as assigned by the Dean or Associate Dean

Experience & Education Background:

• Bachelor's Degree required

• 5-7 years of progressive office management / academic administration experience required

• Master's Degree preferred

Skills & Competencies:

• Advanced level of computer proficiency including Microsoft Office Suite and Banner

• Excellent written and verbal communication skills, so as to be an effective liaison for the college with internal and external populations - including online web/social media

• Strong interpersonal skills, and effective relationship development

• Highly self-motivated and extremely organized

• Strong analytical skills, with the ability to find creative solutions, and implement resolutions toward desired results

• Effectively manages own time and resources

• Proactive and team-oriented

Salary Range: $70,000-$75,000 About Us:

Founded in 1886, Yeshiva University (YU) has a strong tradition of combining Jewish scholarship with academic excellence and achievement in the liberal arts, sciences, medicine, law, business, social work, Jewish studies, education, psychology, and more.

We are a leading global educational institution that employs 2,000 people across our various campus locations -- Wilf Campus, Beren Campus, Brookdale Center, Resnick Campus in the Bronx, the Gruss Institute in Jerusalem, the Boys High School in Manhattan, and the Girls High School in Queens. From the distinguished faculty who teach here, to the dedicated staff, we work to fulfill our mission through all that we teach, by all that we do, and for all those we serve. We seek to attract and retain engaged and committed individuals who contribute to an exciting working environment, where there is a sense of community and belonging, balanced with a significant cross-section of people from diverse backgrounds working and studying together.

The University offers an excellent compensation package, and a broad range of employee benefit plans, including immediate participation in the University's retirement plan. Staff members are typically eligible for four weeks of paid vacation each year and have access to a shuttle to nearby subway locations.

Equal Employment Opportunity: Yeshiva University is an equal-opportunity employer committed to hiring minorities, women, individuals with disabilities, and protected veterans.